Ricoh 480W Operations Instructions

Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=156 // Print scale=81%Gap (when printed at 81% scale) = Pages in book × Paper

viiiDeleting a Group within a Group...91Changing a Group Name ...

Registering Addresses and Users885Registering Names to a GroupYou can register names to a group toenable easy management of e-mailaddresses and folder

Registering Names to a Group895Registering Names to a GroupYou can put names that have beenregistered in the Address Book into agroup.When registering

Registering Addresses and Users905The group key that you have se-lected becomes highlighted, andthe group is added to it.HHHHPress [OK].IIIIPress [Exi

Registering Names to a Group915Deleting a Group within a GroupAAAAPress the {{{{User Tools/Counter}}}} key.BBBBPress [System Settings].CCCCPress [Admi

Registering Addresses and Users925GGGGPress [OK].HHHHPress [Exit].IIIIPress the {{{{User Tools/Counter}}}} key.Deleting a GroupAAAAPress the {{{{User

Registering a Protection Code935Registering a Protection CodeYou can stop sender's names or fold-ers being accessed by setting a protec-tion code

Registering Addresses and Users945Note❒ You have to select [Sender]under Use Name as in ad-vance.IIIIPress [Change] under ProtectionCode.JJJJEnter a

Registering SMTP and LDAP Authentication955Registering SMTP and LDAP AuthenticationSMTP AuthenticationFor each user registered in the Ad-dress Book, y

Registering Addresses and Users965KKKKEnter the password, and thenpress [OK].Note❒ You can enter up to 64 charac-ters for the password.LLLLEnter the p

Registering SMTP and LDAP Authentication975IIIIEnter the login user name, andthen press [OK].Note❒ You can enter up to 128 charac-ters for the user na

ix8. Entering TextEntering Text...127Available Char

Registering Addresses and Users985DolphinC2_GBzen_F_pre_FM.book Page 98 Wednesday, February 2, 2005 11:44 AM

996. TroubleshootingIf Your Machine Does Not Operate As You WantThe following chart gives explanations of common problems and messages. Ifother messag

Troubleshooting1006Original images are print-ed on the reverse side of the paper.You may have loaded the paper incorrectly.Load paper correctly. Load

If Your Machine Does Not Operate As You Want1016Document Server“Selected files contain file(s) that the user does not have access privileges to. Pleas

Troubleshooting1026“Original is being scanned by another function.” appears.The Copy function is in use. To cancel the job in process, first press [Ex

Loading Paper1036Loading PaperR CAUTION:R CAUTION:R CAUTION:Important❒ When removing paper rolls, lift the paper holders on either side of the paperro

Troubleshooting1046Loading Paper RollNote❒ Set the paper volume again after loading the paper roll. See p.57 “Paper Vol-ume”.❒ When you change the pap

Loading Paper1056Loading Cut PaperNote❒ When you load paper of size that cannot be detected automatically, select thepaper size in System Settings. Se

Troubleshooting1066DDDDAdding TonerR WARNING:R CAUTION:R CAUTION:R CAUTION:R CAUTION:R CAUTION:Important❒ Faults may occur if you use non-recommended

DAdding Toner1076DolphinC2_GBzen_F_pre_FM.book Page 107 Wednesday, February 2, 2005 11:44 AM

xDolphinC2_GBzen_F_pre_FM.book Page x Wednesday, February 2, 2005 11:44 AM

Troubleshooting1086xxxxClearing MisfeedsR CAUTION:R CAUTION:Important❒ Do not turn off the operation switch when removing jammed originals. If youdo,

xClearing Misfeeds1096Original Misfeeds (P)Paper Misfeeds in the Paper Tray (A1, A2)When you can see the edge of the paperAHD029SAHD030SAHD031SDolphin

Troubleshooting1106When you cannot see the edge of the paperPaper misfeeds in the cut paper traysAHD032SAHD033SDolphinC2_GBzen_F_pre_FM.book Page 110

xClearing Misfeeds1116Paper Misfeeds in the Paper Bypass (A3, B)AHD034SDolphinC2_GBzen_F_pre_FM.book Page 111 Wednesday, February 2, 2005 11:44 AM

Troubleshooting1126Paper Misfeeds in the Rear Paper Output (C)Important❒ When clearing the paper, be careful of the auxiliary guide and other protru-s

Changing the Paper Size1136Changing the Paper SizePreparationWhen changing the paper size, make sure the paper size in the User Toolsmenu are correctl

Troubleshooting1146Setting the roll holderReferenceFor details about the procedure of loading paper, see p.104 “Loading PaperRoll”.Confirm paper width

Changing the Paper Size1156Changing the Cut Paper SizeAHD028SDolphinC2_GBzen_F_pre_FM.book Page 115 Wednesday, February 2, 2005 11:44 AM

Troubleshooting1166DolphinC2_GBzen_F_pre_FM.book Page 116 Wednesday, February 2, 2005 11:44 AM

1177. RemarksDos and Don'tsR WARNING:R CAUTION:Important❒ Do not turn off the main powerswitch while the On indicator is litor blinking. This may

1NoticeNotice To Wireless LAN Interface (optional) UsersNotice to Users in EEA CountriesThis product complies with the essential requirements and prov

Remarks1187TonerHandling TonerR WARNING:R CAUTION:Important❒ Faults may occur if you use non-recommended toner.ReferenceTo add toner, see p.106 “DAddi

Where to Put Your Machine1197Where to Put Your MachineMachine EnvironmentChoose your machine's location care-fully. Environmental conditionsgreat

Remarks1207Power ConnectionR WARNING:R CAUTION:R CAUTION:• When the main power switch is inthe standby position, the optionalanti-condensation heaters

Maintaining Your Machine1217Maintaining Your MachineIf the exposure glass or feed roller aredirty, you will not be able to makeclear copies. Clean the

Remarks1227Cleaning the feed rollerAWipe the feed roller with a soft,dry cloth while turning the roller.Cleaning the original feed guideA Wipe the ori

Other Functions1237Other FunctionsInquiryThe inquiry functions let you confirmthe telephone numbers to contact forrepairs or to order toner. Be sure t

Remarks1247Changing the Display LanguageYou can change the language used onthe display. English is set as defaultsetting.AAAAPress the {{{{User Tools/

Counter1257CounterDisplaying the Total CounterYou can display the total length ofsheets used or the total area of sheetsused.You can also print the co

Remarks1267DolphinC2_GBzen_F_pre_FM.book Page 126 Wednesday, February 2, 2005 11:44 AM

1278. Entering TextEntering TextThis section describes how to enter characters. When you enter a character, it isshown at the position of the cursor.

2Copyrights and TrademarksTrademarksMicrosoft®, Windows® and Windows NT® are registered trademarks of Micro-soft Corporation in the United States and/

Entering Text1288Entering TextEntering lettersAAAAPress [Shift] to switch between uppercase and lowercase.BBBBPress the letters you want to enter.Dele

1299. SpecificationsMain Unit❖❖❖❖ Configuration:Console❖❖❖❖ Photosensitivity type:OPC drum❖❖❖❖ Copy process:Dry electrostatic transfer system❖❖❖❖ Deve

Specifications1309❖❖❖❖ Reproduction ratio:• Metric version:Full-size: 100%Reduce: 25.0%, 35.4%, 50.0%, 70.7%Enlarge: 141.4%, 200.0%, 282.8%, 400.0%Zoo

Main Unit1319❖❖❖❖ Non-reproduction area:• Metric version:• Top: 8 mm• Bottom: 10 mm• Left and Right 2 ± 2 mm• Inch version:• Top: 0.32"• Bottom:

Specifications1329❖❖❖❖ Noise emission *1 :Sound Power Level: Sound Pressure Level *2 :*1The above measurements are in accordance with ISO 7779 and are

Options1339OptionsRoll Feeder Type 480❖❖❖❖ Paper sizes:width: 210 – 914 mm, length: 210 – 15000 mm (diameter: 175 mm)❖❖❖❖ Paper widths:• Metric versio

Specifications1349Carrier SheetAllows you to load bent, folded, creased, thin, or pasted originals using thissheet.Paper Cassette Type 480When using s

Copy Paper1359Copy PaperRecommended Size and TypeThe following limitations apply to each paper tray.❖❖❖❖ Metric versionWhere paper is placed Paper typ

Specifications1369❖❖❖❖ Inch version*1Load in Tray 4 only.Important❒ Damp or curled paper may cause misfeeds. See p.30 “Anti-humidity HeaterSwitch”Note

Copy Paper1379Paper roll• If humidity is high, and the paper roll has expanded due to moisture, be sureto cut off approximately 1000 mm (40"), be

3Information about Installed Softwareexpat• The software including controller, etc. (hereinafter "software") installed onthis product uses t

Specifications1389Unusable PaperR CAUTION:Important❒ To prevent faults, do not use any of the following kinds of paper:• Thermal fax paper• Art paper•

Copy Paper1399Paper StorageNote❒ When storing paper, the following precautions always should be followed:• Do not store paper where it will be exposed

Specifications1409Handling paperDepending on the humidity of the storage environment, handle the paper as fol-lows:Note❒ If humidity is above 60%, tur

141INDEXAA1 is displayed, 109A2 is displayed, 109A3 is displayed, 111Accessing user tools (System Settings), 53Adding a group to another group

142EE-mail destination, 78Energy Saver, 62Energy Saver key, 23Energy saver mode, 29ENERGY STAR program, 15Entering Text, 127Exiting user t

143Paper output exitcopier, 59Document Server, 59Paper roll, 137Paper roll tray, 20Paper storage, 139Paper thicknesspaper bypass, 57paper

144Turning offthe main power, 28the power, 28Turning onthe main power, 27the power, 27UUnusable paper, 138Upper output stacker, 17Upper tr

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146 GB GB B188-6600AMEMODolphinC2zenGB_Index Page 146 Tuesday, September 27, 2005 11:55 AM

Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=156 // Print scale=81%Gap (when printed at 81% scale) = Pages in book × Paper

4Redistribution and use in source and binary forms, with or without modifica-tion, are permitted provided that the following conditions are met:A Redi

Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=156 // Print scale=81%Gap (when printed at 81% scale) = Pages in book × Paper

5• This product includes software developed by Jonathan Stone and Jason R.Thorpe for the NetBSD Project.• This product includes software developed by

6e) The source code of the Sablotron software is available at: http://www.ginger-all.comf) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1

7MD4Copyright © 1990-2, RSA Data Security, Inc. All rights reserved.License to copy and use this software is granted provided that it is identified as

Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=156 // Print scale=81%Gap (when printed at 81% scale) = Pages in book × Paper

8RSA BSAFE®• This product includes RSA BSAFE® cryptographic or security protocol soft-ware from RSA Security Inc.• RSA and BSAFE are registered tradem

9How to Read This ManualSymbolsThis manual uses the following symbols:R WARNING:This symbol indicates a potentially hazardous situation that might res

10Names of Major OptionsMajor options for this machine are referred to as follows:• Roll Holder Unit Type A → Roll holder• Roll Feeder Type 480 → Lowe

11Safety InformationWhen using this machine, the following safety precautions should always be fol-lowed.Safety During OperationIn this manual, the fo

12R CAUTION: • Keep the machine away from humidity and dust. Otherwise a fire or an elec-tric shock might occur.• Do not place the machine on an unsta

13Positions of RRRRWARNING and RRRRCAUTION LabelsThis machine has labels for RWARNING and RCAUTION at the positionsshown below. For safety, please fol

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15ENERGY STAR Program❖❖❖❖ Low power modeThis product automatically lowers its power consumption when it is not op-erated for a fixed time (default set

16SpecificationRecycled paperIn accordance with the ENERGY STAR Program, we recommend using environ-mentally friendly recycled paper. Contact your sal

171. Getting StartedGuide to Components❖❖❖❖ Front1.Upper output stackerWhen the top original exit is selected,originals are stacked here. See “Origi-n

iManuals for This MachineThe following manuals describe the operational procedures of this machine. Forparticular functions, see the relevant parts of

Getting Started18110.{{{{Scanner Stop}}}} keyUse if originals are feeding in slanted,or to cancel scanning while an originalis feeding in. You can als

Guide to Components1915.Rear outputStacks copies delivered to the rear out-put.6.Copy output (rear) auxiliaryguideWhen ejecting A0(E) size paper to th

Getting Started201OptionsTrays1.Original trayThis can stack originals that consist ofmany sheets.2.Lower tray (paper roll tray)You can load two paper

Guide to Components2113.Paper feed knobUse when loading paper rolls or clear-ing paper jams. See p.103 “LoadingPaper” and p.108 “xClearing Mis-feeds”.

Getting Started221Other Options❖❖❖❖ Printer unitAllows you to use the printer function.❖❖❖❖ Scanner unitAllows you to use the scanner function.You can

Control Panel231Control PanelThis illustration shows the control panel of a machine that has all options fullyinstalled.1.Screen contrast knobAdjusts

Getting Started24112.Operation switchPress to turn the power on (the On indi-cator goes on). To turn the power off,press it again (the On indicator go

Control Panel251❖❖❖❖ When the cut paper trays are installedCommon Key OperationsThe following keys are common to all screens:❖❖❖❖ Key listWhen the Aut

Getting Started261BBBBEnter a login user name, and then press [OK].CCCCPress [Enter] for Login Password.DDDDEnter a login password, and then press [OK

Turning On the Power271Turning On the PowerThis machine has two power switch-es:❖❖❖❖ Operation switch (right side of thecontrol panel)Press to activat

ii❖❖❖❖ Manuals for DeskTopBinder LiteDeskTopBinder Lite is a utility included on the CD-ROM labeled “ScannerDriver and Utilities”.• DeskTopBinder Lite

Getting Started281❒ Immediately after the machineis turned on, or if the tempera-ture is low, or if making a lot ofcontinuous copies (more than30 shee

Turning On the Power291Saving Energy----Energy Saver modeIf you do not use the machine for acertain period (default: 60 seconds)after an operation, or

Getting Started301Anti-humidity Heater SwitchDuring winter or humid periodswhen there can be sudden changes intemperature, the paper in the paperroll

312. Combined FunctionOperationsSwitching between FunctionsYou can use this machine not only as a copier, but also as a printer or scanner.The default

Combined Function Operations322Checking the Job ListAAAAPress the {{{{Job List}}}} key.BBBBSelect the job number of the list you want to check.The job

Switching between Functions332Deleting JobsNote❒ If you are unable to delete the job, contact the administrator.AAAAPress the {{{{Job List}}}} key.BBB

Combined Function Operations342Multi-AccessYou can carry out another job using a different function while the current job isbeing performed. Performin

Multi-Access352*1Simultaneous operations are only available after the preceding job documents are allscanned and [New Job] appears.*2You can scan a do

Combined Function Operations362Note❒ When using paper of A0(E) or above size, operations shown in the table abovemay not be enabled.❒ While printing i

373. Document ServerRelationship between Document Server and Other FunctionsThe following table describes the relationship between the Document Server

iiiWhat You Can Do with This MachineThe following introduces the functions of this machine, and the relevant manu-als containing detailed information

Document Server383Document Server Display❖❖❖❖ Document Server Main Display1.Operating status and messagesare displayed.2.The title of the currently se

Using the Document Server393Using the Document ServerStoring Data❖❖❖❖ File NameStored documents will automati-cally be named as “COPY0001”,“COPY0002”.

Document Server403AAAAPress the {{{{Document Server}}}} key.BBBBPress [Scan Original].CCCCEnter a file name, user name, orpassword if necessary.Note❒

Using the Document Server413When using a name registered in the Address BookA Select a name from the list, andthen press [OK].To change to an unregist

Document Server423CCCCEnter a four- to eight-digit passwordusing the number keys, and thenpress the {{{{#}}}} key.DDDDReenter the password (four- toei

Using the Document Server433Note❒ To display all files stored in theDocument Server, press [FileList].To Search by User NameAAAAPress the {{{{Document

Document Server443❒ If you cannot determine thecontents of a document by itsfile name, you can print only thefirst page of the document forchecking pu

Using the Document Server453EEEEPress the {{{{Start}}}} key.The machine starts printing.To stop printingA Press the {{{{Clear/Stop}}}} key.B Press [St

Document Server463Printing the First PageYou can print the first page of a docu-ment selected in the Select Files toPrint display to check its content

Using the Document Server473CCCCPress [Delete File].DDDDPress [Delete] to delete the document.Viewing Stored Documents Using a Web BrowserNote❒The opt

ivUsing the Scanner in a Network Environment• You can send scanned documentsto other network computers usinge-mail (Sending stored scan file bye-mail)

Document Server483Settings for the Document Server❖❖❖❖ System Settings (See p.49 “User Tools (System Settings)”.)Items Default settingsGeneral Feature

494. User Tools (System Settings)User Tools Menu (System Settings)Note❒ Depending on the options installed, not all items listed below may be dis-play

User Tools (System Settings)504❖❖❖❖ Tray Paper Settings (see p.60 “Tray Paper Settings”)Fine Ratio Adjustment: Copier —Fine Ratio Adjustment: Printer

User Tools Menu (System Settings)514❖❖❖❖ Timer Settings (see p.61 “Timer Settings”)❖❖❖❖ Interface SettingsSee “Interface Settings”, Network Guide.❖❖❖❖

User Tools (System Settings)524❖❖❖❖ Administrator Tools (see p.63 “Administrator Tools”)For details about Address Book Management, Address Book: Pro-g

Accessing User Tools (System Settings)534Accessing User Tools (System Settings)User Tools allow you to change or setdefaults.Note❒ Operations for Syst

User Tools (System Settings)544Settings You Can Change with User ToolsReferenceTo access User Tools, see p.53 “Accessing User Tools (System Settings)”

Settings You Can Change with User Tools554❒ You can specify an output tray for each function. See the following sec-tions:• p.60 “Paper Tray Priority:

User Tools (System Settings)564❖❖❖❖ Feed Start MethodYou can specify whether feeding starts automatically or after pressing the{{{{Start}}}} key.Note❒

Settings You Can Change with User Tools574❒ Depending on paper type, operating conditions (low temperature and hu-midity), and paper feeding settings

vMonitoring the Machine Via ComputerYou can monitor machine status andchange settings using a computer.•Using SmartDeviceMonitor for Ad-min, or a Web

User Tools (System Settings)584❖❖❖❖ Fine Ratio Adjustment: CopierDepending on paper type, environment, and humidity, copy paper can ex-pand or shrink

Settings You Can Change with User Tools594❖❖❖❖ Fine Ratio Adjustment: PrinterSpecifies the fine ratio when the optional printer is installed. Dependin

User Tools (System Settings)604Tray Paper Settings❖❖❖❖ Paper Tray Priority: CopierYou can specify the tray to supply paper for output.Note❒ Default: T

Settings You Can Change with User Tools614❖❖❖❖ Tray Paper Size: Tray 3, Tray 4 (when Cut Paper Trays are installed)You can specify the size of paper i

User Tools (System Settings)624❖❖❖❖ Energy SaverWhen no other key operations are performed, the machine switches to lowpower mode after a specified pe

Settings You Can Change with User Tools634❖❖❖❖ Set DateSet the date for the machine's internal clock using the number keys.Note❒ To change betwee

User Tools (System Settings)644Note❒ Default: OffReferenceFor details about Basic Authentication, Windows Authentication, andLDAP Authentication, see

Settings You Can Change with User Tools654❖❖❖❖ Display / Clear / Print Counter per UserAllows you to view and print the various counters accessed with

User Tools (System Settings)664Note❒ You can register up to 2,000 names.❒ You can register up to 500 user codes.❒ You can also register user codes fro

Settings You Can Change with User Tools674F Press the name key in the place that you want to move to.The name selected in step E moves to the place se

viTABLE OF CONTENTSManuals for This Machine ...iWhat You Can Do wit

User Tools (System Settings)684F Enter the new name, and then press [OK].G Press [OK].❖❖❖❖ Address Book: Select TitleYou can specify the title to sele

695. Registering Addresses andUsersAddress BookRegistering information such as thenames of users and their e-mail ad-dresses in the Address Book allow

Registering Addresses and Users705❖❖❖❖ ProtectionYou can set protection codes tostop sender's name from beingused or folders from being ac-cessed

Address Book715Preventing unauthorized user access to shared folders from the machineAfter registering a protection code,you can specify the object of

Registering Addresses and Users725Registering NamesIf you register data such as a name ortitle in advance, you can enter addi-tional associated inform

Registering Names735Changing a Registered NameAAAAPress the {{{{User Tools/Counter}}}} key.BBBBPress [System Settings].CCCCPress [Administrator Tools]

Registering Addresses and Users745Registering User CodesRegister user codes to limit users tothe following functions and checktheir use of each functi

Registering User Codes755KKKKPress [Exit].LLLLPress the {{{{User Tools/Counter}}}} key.Changing a User CodeNote❒ Even if you change a user code, theco

Registering Addresses and Users765FFFFPress [Auth. Info].GGGGPress [Change] to delete the usercode, and then press [#].HHHHPress [OK].IIIIPress [Exit

Registering User Codes775EEEEPress [Print Counter List] under AllUsers.Note❒ Enter the user code, and thenpress [#] if the user code is regis-tered.FF

vii3. Document ServerRelationship between Document Server and Other Functions ...37Document Server Display ...

Registering Addresses and Users785E-mail DestinationRegister e-mail destinations so youdo not need to enter an e-mail addressevery time, and can send

E-mail Destination795Using the e-mail address as the senderTo enable this selection, you haveto register a user code in advance.See p.74 “Registering

Registering Addresses and Users805Deleting a Registered E-mail DestinationTo delete a name entirely, see p.73“Deleting a Registered Name”.AAAAPress th

Registering Folders815Registering FoldersBy registering a shared folder, youcan send scan files to it directly.There are two types of protocol youcan

Registering Addresses and Users825FFFFPress [Auth. Info], and then press[TTTTNext].GGGGPress [Specify Other Auth. Info] onthe right side of Folder A

Registering Folders835Using Browse Network to locate the folderA Press [Browse Network].The client computers sharingthe same network as the ma-chine a

Registering Addresses and Users845GGGGSelect the items you want to change.To change the protocolA Press [FTP].BA confirmation message appears.Press [Y

Registering Folders855Using FTP to ConnectNote❒ To register a shared folder config-ured in Windows, see p.81 “UsingSMB to Connect”.To register an FTP

Registering Addresses and Users865NNNNPress [FTP].OOOOPress [Change] under Server Name.PPPPEnter the server name, and thenpress [OK].Note❒ You can ent

Registering Folders875GGGGSelect the items you want to change.To change the protocolA Press [SMB].BA confirmation message appears.Press [Yes].Note❒ Ch