Ricoh Aficio Color 5560 Operations Instructions

Browse online or download Operations Instructions for Print & Scan Ricoh Aficio Color 5560. Ricoh Aficio Color 5560 Operating instructions User Manual

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Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=196 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book × Paper thickness / 2 = 9.800000 mm
Operating
Operating Instructions General Settings Guide
Operating Instructions
General Settings Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in this manual before using the machine.
Getting Started
Combined Function Operations
Document Server
User Tools (System Settings)
Troubleshooting
Remarks
Entering Text
Specifications
Overseas Affiliates
USA
RICOH CORPORATION
5 Dedrick Place
West Caldwell, New Jersey 07006
Phone: +1-973-882-2000
The Netherlands
RICOH EUROPE B.V.
Prof. W.H. Keesomlaan 1,
NL-1183 DJ Amstelveen
P.O. Box 114, NL-1180 AC Am-
stelveen
Phone: +31-(0)20-5474111
United Kingdom
RICOH UK LTD.
Ricoh House,
1 Plane Tree Crescent, Feltham,
Middlesex, TW13 7HG
Phone: +44-(0)20-8261-4000
Germany
RICOH DEUTSCHLAND GmbH
Wilhelm-Fay-Strasse 51,
D-65936 Frankfurt am Main
Phone: +49-(0)69-7104250
France
RICOH FRANCE S.A.
383, Avenue du Général de Gaulle
BP 307-92143 Clamart Cedex
Phone: +33-(0)-821-01-74-26
Spain
RICOH ESPAÑA S.A.
Avda. Litoral Mar, 12-14,
Blue Building, Marina Village,
08005 Barcelona
Phone: +34-(0)93-295-7600
Italy
RICOH ITALIA SpA
Via della Metallurgia 12,
37139 Verona
Phone: +39-045-8181500
China
RICOH CHINA CO.,LTD.
17/F.,Huamin Empire Plaza,No.728
Yan An West Road,
Shanghai, P.C.:200050
Phone: +86-21-5238-0222
Singapore
RICOH ASIA PACIFIC PTE.LTD.
260 Orchard Road,
#15-01/02 The Heeren,
Singapore 238855
Phone: +65-6830-5888
Printed in The Netherlands
GB GB B132-8600A
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Summary of Contents

Page 1 - General Settings Guide

Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=196 // Print scale=81%Gap (when printed at 81% scale) = Pages in book × Paper

Page 2

viii5. TroubleshootingIf Your Machine Does Not Operate as You Want ...101General ...

Page 3 - Manuals for This Machine

User Tools (System Settings)884NNNNPress [FTP].OOOOPress [Change] under Server Name.PPPPEnter the server name, and thenpress [OK].Note❒ You can enter

Page 4

Registering Folders894GGGGSelect the items you want to change.To change the protocolA Press [SMB].BA confirmation message appears.Press [Yes].Note❒ Ch

Page 5 - Utilizing Stored Documents

User Tools (System Settings)904Registering Names to a GroupYou can register names to a group toenable easy management of e-mailaddresses and folders f

Page 6 - Network Environment

Registering Names to a Group914KKKKPress [Exit].LLLLPress the {{{{User Tools/Counter}}}} key.Registering Names to a GroupYou can put names that have b

Page 7 - Computer

User Tools (System Settings)924GGGGSelect the group which you wantto add to.The group key that you have se-lected becomes highlighted, andthe group is

Page 8 - TABLE OF CONTENTS

Registering Names to a Group934The name is removed from thegroup.HHHHPress [OK].IIIIPress [Exit].JJJJPress the {{{{User Tools/Counter}}}} key.Deleting

Page 9

User Tools (System Settings)944HHHHPress [Exit].IIIIPress the {{{{User Tools/Counter}}}} key.Deleting a GroupAAAAPress the {{{{User Tools/Counter}}}}

Page 10 - 6. Remarks

Registering a Protection Code954Registering a Protection CodeYou can stop sender's names or fold-ers being accessed by setting a protec-tion code

Page 11 - 8. Specifications

User Tools (System Settings)964LLLLPress [OK].MMMMPress [Exit].NNNNPress the {{{{User Tools/Counter}}}} key.Registering a Protection Code for a GroupA

Page 12

Registering SMTP and LDAP Authentication974Registering SMTP and LDAP AuthenticationSMTP AuthenticationFor each user registered in the Ad-dress Book, y

Page 13

ixOther Functions ...154Inquiry ...

Page 14 - Copyrights and Trademarks

User Tools (System Settings)984Note❒ You can enter up to 64 charac-ters for the password.LLLLEnter the password again for con-firmation, and then pres

Page 15

Registering SMTP and LDAP Authentication994CCCCPress [Administrator Tools], and thenpress [TTTTNext].DDDDPress [Address Book Management].EEEEPress the

Page 16

User Tools (System Settings)1004JJJJPress [Change] under Login Pass-word.KKKKEnter the new password, and thenpress [OK].Note❒ You can enter up to 128

Page 17 - Sablotron

1015. TroubleshootingIf Your Machine Does Not Operate as You WantThe following chart contains explanations of common problems and messages.If other me

Page 18 - JPEG LIBRARY

Troubleshooting1025“Self checking...” appears.The machine is preforming image adjustment opera-tions.The machine may perform periodic maintenance duri

Page 19

If Your Machine Does Not Operate as You Want1035The Authentication screen appears.Basic Authentication, Win-dows Authentication, or LDAP Authenticatio

Page 20 - Samba(Ver 2.2.2-ja-1.1)

Troubleshooting1045Document ServerProblem Action“Scanned pages exceeded max. number. Do you want to store the scanned pages as a file? ” ap-pears.T

Page 21 - How to Read This Manual

B Loading Paper1055BBBB Loading PaperNote❒ You can change the paper size intray 2 and 3. See p.124 “Changingthe Paper Size”.ReferenceFor details about

Page 22 - Safety Information

Troubleshooting1065When the left half of the tray is pulled outA Load the paper in the left tray.CCCCGently push the paper tray in un-til it stops.Loa

Page 23 - R WARNING:

B Loading Paper1075CCCCPress the {{{{Down}}}} key.The key blinks while the bottomplate is moving down.DDDDLoad paper by repeating steps BBBBand CCCC.N

Page 24 - R CAUTION:

xVenusC1_GB_zen_Pre_FM.book Page x Tuesday, January 17, 2006 3:27 PM

Page 25

Troubleshooting1085Orientation-Fixed Paper or Two-Sided PaperOrientation-fixed (top to bottom) or two-sided paper (e.g., letterhead paper, pre-punched

Page 26 - ENERGY STAR Program

Suspend Copy when using Finisher 3000B (100–Sheet-Staples)1095Suspend Copy when using Finisher 3000B (100–Sheet-Staples)You can suspend a large volume

Page 27

Troubleshooting1105DDDD Adding TonerWhen D is displayed, it is time to add toner.R WARNING:R CAUTION:R CAUTION:R CAUTION:R CAUTION:R CAUTION:Important

Page 28 - Machine Types

D Adding Toner1115ReferenceFor details about toner storage, see p.147 “Toner Storage”.VenusC1_GB_zen_Pre_FM.book Page 111 Tuesday, January 17, 2006

Page 29 - 1. Getting Started

Troubleshooting1125Replacing Toner• Open the front cover of the machine.• Pull down the hook of the case containing the toner cartridge to be replaced

Page 30 - Getting Started

Replacing Toner1135• Push the case in slowly until its hook clicks into place.Important❒ Do not install and remove the toner car-tridge over and over.

Page 31 - Guide To Components

Troubleshooting1145xxxx Clearing MisfeedsR CAUTION:Important❒ When clearing misfeeds, do not turn off the operation switch. If you do, yourcopy settin

Page 32

x Clearing Misfeeds1155VenusC1_GB_zen_Pre_FM.book Page 115 Tuesday, January 17, 2006 3:27 PM

Page 33 - Control Panel

Troubleshooting1165VenusC1_GB_zen_Pre_FM.book Page 116 Tuesday, January 17, 2006 3:27 PM

Page 34

x Clearing Misfeeds1175AFU121SVenusC1_GB_zen_Pre_FM.book Page 117 Tuesday, January 17, 2006 3:27 PM

Page 35 - Display Panel

1NoticeNotice To Wireless LAN Interface (optional) UsersNotice to Users in EEA CountriesThis product complies with the essential requirements and prov

Page 36

Troubleshooting1185VenusC1_GB_zen_Pre_FM.book Page 118 Tuesday, January 17, 2006 3:27 PM

Page 37

x Clearing Misfeeds1195AFU120SVenusC1_GB_zen_Pre_FM.book Page 119 Tuesday, January 17, 2006 3:27 PM

Page 38 - Turning On the Power

Troubleshooting1205AFU122SVenusC1_GB_zen_Pre_FM.book Page 120 Tuesday, January 17, 2006 3:27 PM

Page 39 - Saving Energy

x Clearing Misfeeds1215AFU123SVenusC1_GB_zen_Pre_FM.book Page 121 Tuesday, January 17, 2006 3:27 PM

Page 40

Troubleshooting1225VenusC1_GB_zen_Pre_FM.book Page 122 Tuesday, January 17, 2006 3:27 PM

Page 41 - Operations

x Clearing Misfeeds1235AFU119SVenusC1_GB_zen_Pre_FM.book Page 123 Tuesday, January 17, 2006 3:27 PM

Page 42 - Job List

Troubleshooting1245Changing the Paper SizePreparationWhen adjusting the tray guide tothe paper size, make sure the pa-per size display channel and [Tr

Page 43 - Deleting Jobs

Changing the Paper Size1255EEEESquare the paper and load it in thepaper tray. Press the lock button.Important❒ Do not stack paper higher thanthe limit

Page 44 - Multi-Access

Troubleshooting1265dddd Adding StaplesImportant❒ If you use a staple cartridge other than that recommended, staple failure orstaple jams might occur.❒

Page 45

d Adding Staples1275• Remove the empty refill in the direction of the arrow.• Push the new refill into the cartridge until it clicks.• Push the upper

Page 46 - Limitation

2Copyrights and TrademarksTrademarksMicrosoft®, Windows® and Windows NT® are registered trademarks of Micro-soft Corporation in the United States and/

Page 47 - 3. Document Server

Troubleshooting1285Finisher MEC BK (Saddle Stitch)• Return the staple unit to its original posi-tion.• Close the finisher front cover.• Open the finis

Page 48

d Adding Staples1295• Remove the empty refill in the direction of the arrow.• Push the new refill into the cartridge until it clicks.• Push the upper

Page 49 - Using the Document Server

Troubleshooting1305Finisher 3000B (100-Sheet-Staples)• Return lever S2 to its original position.• Return the staple unit to its original posi-tion.• C

Page 50

d Adding Staples1315• Put the cartridge down on a level surface.• Raise the cover up.• Set the new refill.• Lower the cover until it clicks.• Pull out

Page 51

Troubleshooting1325• Turn the cartridge around.• Re-set the cartridge.• Push the cartridge in until it clicks.• Close the finisher front cover.AFU090S

Page 52 - Name, or Password

e Removing Jammed Staples1335eeee Removing Jammed StaplesImportant❒ A paper jam will occur if the machine staples using the Finisher MEC BK(Saddle Sti

Page 53 - Documents

Troubleshooting1345• Remove the jammed staples.• Pull down the face plate until it clicks.• Pull down the cartridge until it clicks.• Return the stapl

Page 54 - Printing Stored Documents

e Removing Jammed Staples1355Finisher MEC BK (Saddle Stitch)• Open the finisher front cover.• Pull out the staple unit.• Pull lever S2.• Pull out the

Page 55

Troubleshooting1365• Pull the face plate down until it clicks.• Push the cartridge down until it clicks.• Return lever S2 to its original position.• R

Page 56 - Printing the First Page

e Removing Jammed Staples1375Finisher 3000B (100-Sheet Staples)• Open the finisher front cover. Turn knob R9 until the marks are aligned.• Pull lever

Page 57 - Using a Web Browser

3Information about Installed Softwareexpat• The software including controller, etc. (hereinafter "software") installed onthis product uses t

Page 58 - Downloading Stored

Troubleshooting1385• Remove the jammed staples.• Pull the face plate down until it clicks.• Re-set the cartridge.• Push the cartridge down until it cl

Page 59

y Removing Punch Waste1395yyyy Removing Punch WasteNote❒ When “yHole Punch Receptacle is full.” is displayed, you cannot usethe Punch function.Finishe

Page 60

Troubleshooting1405Note❒ If you do not, “yHole Punch Receptacle is full.” is still displayed.DDDDClose the front cover of the finisher.“yHole Punch Re

Page 61

y Removing Punch Waste1415Note❒ If you do not, “yHole Punch Receptacle is full.” is still displayed.DDDDClose the front cover of the finisher.“yHole P

Page 62

Troubleshooting1425Adjusting the Colour RegistrationWhen the machine is moved, the Fus-ing Unit is replaced, or after printingrepeatedly for some time

Page 63

Adjusting the Colour Registration1435AAAAPress the {{{{User Tools/Counter}}}} key.BBBBPress [Maintenance].CCCCPress [Auto Colour Calibration].DDDDPres

Page 64 - Exiting from User Tools

Troubleshooting1445Returning to the previous settingNote❒ “Previous Setting” means to re-turn to the previous status be-fore any changes.A Press [Pre

Page 65 - General Features

1456. RemarksDos And Don'tsR WARNING:R CAUTION:• Do not turn off the main powerswitch while the On indicator is litor blinking. This may cause da

Page 66

Remarks1466Saving Colour Copies• There is no difference between colour prints and colour copies in terms of fad-ing. However, for long-term storage, m

Page 67

Toner1476TonerHandling TonerR WARNING:R CAUTION:Important❒ If you use toner other than the recommended type, an error might occur.ReferenceTo add tone

Page 68

4Redistribution and use in source and binary forms, with or without modifica-tion, are permitted provided that the following conditions are met:A Redi

Page 69 - Tray Paper Settings

Remarks1486Where to Put Your MachineMachine EnvironmentYour machine's location should becarefully chosen because environ-mental conditions greatl

Page 70

Where to Put Your Machine1496• Close all covers and trays in-cluding the front cover and by-pass tray.Limitation❒ Carefully move the machine. Ifyou do

Page 71

Remarks1506❖❖❖❖ The width occupancy space with options Note❒ For required space when optionsare installed, contact your servicerepresentative.Combinat

Page 72

Maintaining Your Machine1516Maintaining Your MachineIf the exposure glass or ADF is dirty,you might not be able to make clearcopies. Clean these parts

Page 73 - ❖ Double Feed Detect

Remarks1526Earth Leakage BreakerTo prevent electric shock this ma-chine has an earth leakage breaker.The earth leakage breaker is normallyin the on po

Page 74

Earth Leakage Breaker1536R WARNING:•Do not turn the earth leakage breaker from the off to the on position. Otherwise it might lead to an electric shoc

Page 75

Remarks1546Other FunctionsInquiryThe inquiry functions lets you con-firm the telephone numbers to con-tact for repairs or to order toner. Besure to co

Page 76

Other Functions1556CCCCPress [Exit].The menu appears in French.Note❒ If you want to return the displaylanguage to “English”, repeatstep A and press [E

Page 77

Remarks1566CounterDisplaying the Total CounterYou can display the total number ofsheets used for all functions and thetotal number of sheets used for

Page 78

1577. Entering TextEntering TextThis section describes how to enter characters. When you enter a character, it isshown at the position of the cursor.

Page 79 - B Press [System Settings]

5• This product includes software developed by Jonathan Stone and Jason R.Thorpe for the NetBSD Project.• This product includes software developed by

Page 80

Entering Text1587Entering TextEntering lettersAAAAPress [Shift] to switch between uppercase and lowercase.BBBBPress the letters you want to enter.Dele

Page 81

1598. SpecificationsMain Unit❖❖❖❖ Configuration:Console❖❖❖❖ Photosensitivity type:OPC drum❖❖❖❖ Original scanning:CCD❖❖❖❖ Copy process:Dry electrostati

Page 82

Specifications1608• Bypass (custom size):Vertical: 100 – 305 mm, 4" – 12"Horizontal: 148 – 437.2 mm, 5.9" – 17.3"• Duplex: A3L – A

Page 83 - Address Book

Main Unit1618❖❖❖❖ Reproduction ratio:Preset reproduction ratios:Zoom: From 25 to 400% in 1% steps.❖❖❖❖ Maximum continuous copy run:999 sets❖❖❖❖ Copy p

Page 84

Specifications1628• Complete system *1 *1The Complete System consists of the mainframe, finisher, large capacity tray(LCT) and mailbox.❖❖❖❖ Dimensions

Page 85

Main Unit1638Auto Document Feeder❖❖❖❖ Mode:Batch (SADF) mode, Mixed Sizes mode, Paper Orientation mode❖❖❖❖ Original size:Metric version:• A3L – B6 JIS

Page 86 - Registering Names

Specifications1648Document Server❖❖❖❖ HDD:80 GB × 4❖❖❖❖ HDD (Document Server):191.8 GB❖❖❖❖ Capacity:• Copy:• Approx. 15,000 pages (Full Colour)(ITUT-N

Page 87 - Deleting a Registered Name

Options1658OptionsNote❒ Specifications are subject to change without notice.Mailbox❖❖❖❖ Number of trays:9 trays❖❖❖❖ Paper size:A3L, B4 JISL, A4KL, B5

Page 88 - Authentication Information

Specifications1668Finisher Shift Tray:❖❖❖❖ Paper size:A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" × 17"L,81/2" × 14"L, 8

Page 89 - Changing a User Code

Options1678Booklet Tray:❖❖❖❖ Saddle stitch paper size:A3L, B4 JISL, A4L, B5 JISL, 11"×17"L, 81/2"×14"L, 81/2"×11"L,12&qu

Page 90 - User Code

6e) The source code of the Sablotron software is available at: http://www.ginger-all.comf) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1

Page 91 - Clearing the Number of Prints

Specifications1688Finisher Shift Tray: ❖❖❖❖ Paper size:A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" × 17"L,81/2" × 14"L,

Page 92 - E-mail Destination

Options1698❖❖❖❖ Staple position:4 position (Top, Top Slant, Bottom, 2 Staples)❖❖❖❖ Power consumption:Approx. 96W (power supplied from main unit)❖❖❖❖ D

Page 93 - Deleting a Registered E-mail

Specifications1708❖❖❖❖ Staple paper weight:64 – 80 g/m2, 17 – 20 lb.❖❖❖❖ Staple capacity:• 100 sheets (A4KL, B5 JISKL, 81/2" × 11"KL) (80 g/

Page 94

Options1718❖❖❖❖ Paper weight:52 – 163 g/m2, 14 lb. – 43 lb.❖❖❖❖ Power consumption:20W (power supplied from main unit.)❖❖❖❖ Dimensions (W ×××× D ×××× H

Page 95 - Registering Folders

Specifications1728❖❖❖❖ Power consumption:60W (power supplied from main unit)❖❖❖❖ Dimensions (W ×××× D ×××× H):• 4 holes: 85 × 460 × 100 mm, 3.4"

Page 96 - To locate the folder manually

Options1738Interposer❖❖❖❖ Paper size:A3L, B4 JISL, A4KL, B5 JISKL, A5KL, 11" × 17"L, 81/2" × 14"L, 8 1/2"× 11"KL, 5 1/2&

Page 97

Specifications1748Output Jogger (Finisher 3000B (100-Sheet-Staples))❖❖❖❖ Paper sizeA3L, B4L, A4K, B5K, 11"×17"L, 81/2"×11"K❖❖❖❖ Po

Page 98 - Changing items under SMB

Others1758Others❖❖❖❖ A3/11" ×××× 17" Tray Unit (option)You can load A3L or 11" × 17"L paper in the tray 1 using this unit.❖❖❖❖ B4

Page 99 - Using FTP to Connect

Specifications1768Copy PaperRecommended Paper Sizes and TypesThe following limitations apply to each tray:Tray TypePaper Type and WeightMetric Version

Page 100 - Changing a registered folder

Copy Paper1778*1The paper tray fence is fixed. If you wish to change the size of paper placed in thistray, contact your service representative.*2The o

Page 101 - Deleting a registered folder

7MD4Copyright © 1990-2, RSA Data Security, Inc. All rights reserved.License to copy and use this software is granted provided that it is identified as

Page 102 - Registering Names to a Group

Specifications1788*6Press [Bypass], and the {{{{#}}}} key, and then enter the paper size using the number keys.*7If you wish to copy onto OHP transpar

Page 103 - Adding a Group to Another

Copy Paper1798❒ If you load paper of the same size in the same direction in two or more trays,the machine automatically shifts to the other tray when

Page 104 - Removing a Name from a

Specifications1808• You can load up to 10 envelopes (80 — 95 g/m2, 24 lb.) in the bypass tray atthe same time, without compressing them. Check the env

Page 105 - Changing a Group Name

Copy Paper1818Non-recommended PaperR CAUTION:Important❒ Do not use any of the following kinds of paper or a fault might occur.• Paper for inkjet print

Page 106 - Deleting a Group

Specifications1828Paper StorageNote❒ When storing paper, the following precautions should always be followed:• Do not store paper where it will be exp

Page 107 - Registering a Protection Code

183INDEXAA3/11" × 17" Tray Unit, 175Access to the Machine, 149AddingStaples, 126Toner, 110Adding a Group to Another Group, 91Addin

Page 108 - User Tools (System Settings)

184DDelete All Files, 69DeletingJob List, 31Deleting a group, 94Deleting a registered e-mail destination, 81Deleting a registered folder, 86

Page 109 - SMTP Authentication

185MMachine Environment, 148Machine Types, 16Mailbox, 19, 165Main PowerTurning Off, 27Turning On, 26Main power indicator, 22Main power swi

Page 110 - LDAP Authentication

186 GB GB B132-8600ASSaddle stitch, 165Safety information, 10Sample Copy, 44{Sample Copy}}}} key, 22Saving Colour Copies, 146Saving energy,

Page 111 - Changing LDAP Authentication

Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=196 // Print scale=81%Gap (when printed at 81% scale) = Pages in book × Paper

Page 112

Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=196 // Print scale=81%Gap (when printed at 81% scale) = Pages in book × Paper

Page 113

8RSA BSAFE®• This product includes RSA BSAFE® cryptographic or security protocol soft-ware from RSA Security Inc.• RSA and BSAFE are registered tradem

Page 114 - Self checking

Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=196 // Print scale=81%Gap (when printed at 81% scale) = Pages in book × Paper

Page 115

9How to Read This ManualSymbolsThis manual uses the following symbols:R WARNING:This symbol indicates a potentially hazardous situation that might res

Page 116 - Document Server

10Safety InformationWhen using this machine, the following safety precautions should always be fol-lowed.Safety During OperationIn this manual, the fo

Page 117 - Loading Paper

11R WARNING: • Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.• To avoi

Page 118 - Capacity Tray (LCT)

12R CAUTION: • Keep the machine away from humidity and dust. Otherwise a fire or an elec-tric shock might occur.• Do not place the machine on an unsta

Page 119 - Interposer

13Positions of Labels and Hallmarks for RRRRWARNING and RRRRCAUTIONThis machine has labels for RWARNING and RCAUTION at the positionsshown below. For

Page 120 - Troubleshooting

14ENERGY STAR Program❖❖❖❖ Low Power ModeThis product automatically lowers its power consumption 15 minutes afterthe last copy or print job has finishe

Page 121 - (100–Sheet-Staples)

15❖❖❖❖ Duplex PriorityThe ENERGY STAR Program recommends the duplex function. By conserv-ing paper resources this function reduces a burden to the env

Page 122 - D Adding Toner

16Machine TypesThis machine comes in two models which vary in copy speed. To ascertainwhich model you have, see the inside front cover.Type 1 Type 2Co

Page 123

171. Getting StartedGuide To Components1.Auto Document Feeder (ADF)Load a stack of originals here. They willbe fed automatically one by one.2.Exposure

Page 124 - Replacing Toner

iManuals for This MachineThe following manuals describe the operational procedures of this machine. Forparticular functions, see the relevant parts of

Page 125 - Important

Getting Started1811.Bypass trayUse to print on OHP transparencies, labelpaper (adhesive labels), translucent pa-per, postcards and custom size paper.2

Page 126

Guide To Components191External Options1.Output Jogger UnitJogs the sheets delivered to the finishershift tray.2.MailboxSorts printed papers.*Mailbox o

Page 127

Getting Started201Internal OptionsA Printer/Scanner unitAllows you to use the printer and scanner functions.B IEEE 1394 interface board *1 Connects to

Page 128

Control Panel211Control Panel1.IndicatorsDisplay the status of the machine and in-dicate errors.d: Add Staple indicator. See p.126 “dAdding Staples”.D

Page 129

Getting Started22113.Main power indicator and OnindicatorThe main power indicator lights up whenthe main power switch is turned on.The On indicator li

Page 130

Control Panel231Display PanelThe display panel shows machine status, error messages and function menus.The function items displayed serve as selector

Page 131

Getting Started241When the Authentication Screen is displayedWhen Basic Authentication, Windows Authentication, or LDAP Authenticationis set, the auth

Page 132

Control Panel251Log OffImportant❒ To prevent unauthorized users from using the machine, always log off whenyou have finished using the machine.AAAAPre

Page 133

Getting Started261Turning On the PowerThis machine has two power switches.❖❖❖❖ Operation switch (right side of thecontrol panel)Press to activate the

Page 134

Turning On the Power271Turning Off the PowerAAAAPress the operation switch.The On indicator goes off.Note❒ In the following cases, the indi-cator will

Page 135

ii❖❖❖❖ Manuals for DeskTopBinder LiteDeskTopBinder Lite is a utility included on the CD-ROM labeled “ScannerDriver and Document Management Utility”.•

Page 136 - Changing the Paper Size

Getting Started281----Auto OffThe machine automatically turns it-self off when the job is finished, aftera certain period of time has elapsed.This fun

Page 137 - If Sheets Whose Size Cannot

292. Combined FunctionOperationsChanging ModesNote❒ You cannot switch modes in any of the following situations:• When accessing User Tools• During int

Page 138 - Reference

Combined Function Operations302----System ResetThe machine returns automatically to its initial condition when a certain periodof time has elapsed aft

Page 139

Changing Modes312The icons below show the operation mode of stored documents.Note❒ If more than six jobs are registered, press the [UUUUPrev.] or [TTT

Page 140

Combined Function Operations322Multi-AccessYou can carry out another job using a different function while the current job isbeing performed. Performin

Page 141

Multi-Access332Mode after you selectCopyInterrupt CopyingPrinterScannerDocument ServerDesktopBinder Professional/LiteWeb Document ServerData Reception

Page 142

Combined Function Operations342*1Simultaneous operations are only available after the preceding job documents are allscanned and [New Job] appears.*2Y

Page 143 - • Pull out the ribbon

353. Document ServerRelationship between Document Server and Other FunctionsThe following table describes the relationship between the Document Server

Page 144 - • Re-set the cartridge

Document Server363Document Server Display❖❖❖❖ Document Server Main Display1.Operating status and messagesare displayed.2.The title of the currently se

Page 145 - Removing Jammed Staples

Using the Document Server373Using the Document ServerStoring Data❖❖❖❖ File NameStored documents will automati-cally be named as “COPY0001”,“COPY0002”.

Page 146

iiiWhat You Can Do with This MachineThe following introduces the functions of this machine, and the relevant manu-als containing detailed information

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Document Server383AAAAPress the {{{{Document Server}}}} key.BBBBPress [Scan Original].CCCCEnter a file name, user name, orpassword if necessary.Note❒

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Using the Document Server393To register or change a user nameAAAAPress [Scan Original].The Scan Original display appears.BBBBPress [User Name].If user

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Document Server403DDDDEnter a new file name, and thenpress [OK].Note❒ Up to 20 characters can be en-tered as a file name, but only 16characters of eac

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Using the Document Server413Searching for Stored DocumentsYou can use either [Search by FileName] or [Search by User Name] tosearch for documents stor

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Document Server423To Check Details of Stored DocumentsAAAASelect the document.Note❒ If a password has been set forthe document, enter the pass-word, a

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Using the Document Server433CCCCIf you need to change the printsettings, press [Print Settings].The Print Settings display appears,and user names, fil

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Document Server443C Use the number keys to enter anew number of copies.D Press the {{{{#}}}} key.E Press [Continue].Printing restarts.Sample CopyIf yo

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Using the Document Server453Deleting Stored DocumentsImportant❒ You can store up to 3,000 docu-ments in the Document Server. Nomore documents can be s

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Document Server463Downloading Stored DocumentsNote❒ File Format Converter is requiredwhen downloading documentsstored in copier or printer mode.AAAASt

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Settings for the Document Server473Settings for the Document Server❖❖❖❖ Copier / Document Server Features (See “General Features P.4 /6”, and “General

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ivConnecting Two Machines for CopyingYou can connect two machines to-gether with Copy Connector*. Whenyou set up a copy job on one machine(the main ma

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Document Server483VenusC1_GB_zen_Pre_FM.book Page 48 Tuesday, January 17, 2006 3:27 PM

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494. User Tools (System Settings)User Tools Menu (System Settings)❖❖❖❖ General Features (See p.53 “General Features”.)*1The default tray switches to F

Page 160 - Where to Put Your Machine

User Tools (System Settings)504❖❖❖❖ Tray Paper Settings (See p.57 “Tray Paper Settings”.)*1The default switches to LCT when the optional Large Capacit

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User Tools Menu (System Settings)514❖❖❖❖ Interface Settings• For details about network settings, see “User Tools Menu (System Set-tings)”, Network Gui

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User Tools (System Settings)524Accessing User Tools (System Settings)User Tools allow you to change or setdefaults.Note❒ Operations for system setting

Page 163 - Maintaining Your Machine

Settings You Can Change with User Tools534Settings You Can Change with User ToolsReferenceTo access User Tools, see p.52 “Changing Default Settings”.G

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User Tools (System Settings)544❖❖❖❖ Print PriorityPrint priority is given to the mode selected.Referencep.32 “Multi-Access”.Note❒ Default: Display Mod

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Settings You Can Change with User Tools554❖❖❖❖ Output: CopierYou can specify a tray to which copies are delivered.Note❒ Default: Copy Tray, Finisher U

Page 166 - Other Functions

User Tools (System Settings)564❖❖❖❖ Output: PrinterYou can specify a tray to which prints are delivered.Note❒ Default: Copy Tray, Finisher Upper Tray❒

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Settings You Can Change with User Tools574Note❒ Default: 81/2"×13"LOutput Tray SettingLimitation❒ You cannot interrupt the current stapling

Page 168 - Displaying the Total Counter

vAdministrating the Machine/ Protecting Documents (Security Functions)• You can protect documents fromunauthorized access and stopthem from being copi

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User Tools (System Settings)584❖❖❖❖ Tray Paper Size: (Tray 2-3)You can select the size of the copy paper loaded in the paper tray.• The paper types yo

Page 170 - Entering Text

Settings You Can Change with User Tools594❒ The mark is displayed next to the paper tray if “No” is selected.❒The optional tab sheet holder is requi

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User Tools (System Settings)604❖❖❖❖ Printer Bypass Paper SizeYou can specify the size of the paper in the bypass tray when printing datafrom the compu

Page 172 - Specifications

Settings You Can Change with User Tools614• Batch of more than one paper type• Sheets shorter than 160 mm (only if loaded in the bypass tray)❖❖❖❖ Doub

Page 173 - Main Unit

User Tools (System Settings)624Timer Settings❖❖❖❖ Auto Off TimerThe machine turns off automatically to conserve energy after a specified timehas elaps

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Settings You Can Change with User Tools634❖❖❖❖ Copier / Document Server Auto Reset Timer (Copier/Document Server)You can specify the time to elapse be

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User Tools (System Settings)644❖❖❖❖ Weekly Timer CodeYou can set an 8-digit code needed to turn on the power when it is off becauseof the Weekly Timer

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Settings You Can Change with User Tools654Note❒ You can use the Printer PC Control function, to obtain print logs corre-sponding to user codes entered

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User Tools (System Settings)664E Press [Print Counter List].F Press the {{{{Start}}}} key.GPress [Exit].❖❖❖❖ Display / Clear / Print Counter per UserA

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Settings You Can Change with User Tools674• Folderyou can register the protocol, path, port number, and server name.• Add to GroupYou can put names re

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viTABLE OF CONTENTSManuals for This Machine ...iWhat You Can Do wit

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User Tools (System Settings)684Note❒ You can also select a name using the number keys.F Press the name key in the place that you want to move to.The n

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Settings You Can Change with User Tools694E Press the title key to be changed.F Enter the new name, and then press [OK].GPress [OK].❖❖❖❖ Address Book:

Page 182 - Sheet-Staples))

User Tools (System Settings)704❖❖❖❖ AOF (Always On)Specify whether or not to use Auto Off function.Note❒ Default: On❒ For details about this function,

Page 183 - Punch Unit (Finisher 3000B)

Address Book714Address BookRegistering information such as thenames of users and their e-mail ad-dresses in the Address Book allowsyou to manage them

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User Tools (System Settings)724❖❖❖❖ ProtectionYou can set protection codes tostop sender's names from beingused or folders from being ac-cessed w

Page 185 - (50-Sheet-Staples))

Address Book734Preventing unauthorized user access to shared folders from the machineAfter registering a protection code,you can specify the object of

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User Tools (System Settings)744Registering NamesIf you register data such as a name ortitle, you can enter additional associ-ated data by selecting th

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Registering Names754Changing a Registered NameAAAAPress the {{{{User Tools/Counter}}}} key.BBBBPress [System Settings].CCCCPress [Administrator Tools]

Page 188 - Copy Paper

User Tools (System Settings)764Authentication InformationYou can assign user codes to limitregistered users to the following func-tions and check thei

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Authentication Information774GGGGEnter the user code using thenumber keys, and then press [#].Note❒ If you make a mistake, press[Clear] or the {{{{Cle

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viiDeleting Stored Documents ...45Viewing Stored Documents Using a W

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User Tools (System Settings)784Deleting a User CodeNote❒ After clearing the user code, thecounter is automatically cleared.❒ To delete a name from the

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Authentication Information794GGGGSelect the function usage you wantto print from [Copy Counter], [PrintCounter] or [Scanner Counter].HHHHPress [Print]

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User Tools (System Settings)804E-mail DestinationYou can register e-mail destinationsso that there is no need to enter oneevery time that you send by

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E-mail Destination814Referencep.95 “Registering a Protec-tion Code”IIIIPress [OK].Note❒ When a group is registered, youcan add the e-mail destinations

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User Tools (System Settings)824HHHHPress [Delete All], and then press[OK].IIIIPress [OK].JJJJPress [Exit].KKKKPress the {{{{User Tools/Counter}}}} ke

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Registering Folders834Registering FoldersBy registering a shared folder, youcan send scan files to it directly.There are two types of protocol youcan

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User Tools (System Settings)844FFFFPress [Auth. Info], and then press[TTTTNext].GGGGPress [Specify Other Auth. Info] onthe right side of Folder Auth

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Registering Folders854Using Browse Network to locate the folderA Press [Browse Network].The client computers sharingthe same network as the ma-chine a

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User Tools (System Settings)864GGGGSelect the items you want to change.To change the protocolA Press [FTP].BA confirmation message appears.Press [Yes]

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Registering Folders874Using FTP to ConnectNote❒ To register a shared folder config-ured in Windows, see p.83 “UsingSMB to Connect”.To register an FTP

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