Ricoh M096 Operations Instructions

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read "Safety

Manuals for This PrinterRead this manual carefully before you use this printer.Refer to the manuals that are relevant to what you want to do with the

Item DescriptionAction Specify how the IP packets are processed from the following:• [Allow]: IP packets are both sent and received without IPsec appl

Item DescriptionAuthenticationAlgorithm for ESPSpecify the authentication algorithm to be applied when [ESP] is selectedfor [Security Protocol] from t

• For details about IPsec, see p.128 "Transmission Using IPsec".6. Monitoring and Configuring the Printer1006

Printing Lists/ReportsClick [Print List/Report] to display the page for printing reports. Then, select an item and click [Print] toprint out informati

Configuring the Administrator SettingsClick [Administrator Tools] to display the page for configuring the administrator settings.This page contains th

Reset SettingsItem DescriptionReset Network Settings Select to restore network settings to their defaults.Reset Menu Settings Select to restore settin

Item DescriptionBack up Settings ofAvailable FunctionsBacks up user restriction settings to a file.Back up IPsec Settings Backs up the IP security set

Restore SettingItem DescriptionFile to Restore Enter the path and name of the file to restore, or click [Browse] to select thefile.Follow the procedur

Energy Saver ModeItem DescriptionEnergy Saver Mode 1 Select [Active] to set the printer to enter Energy Saver mode 1 if the printerhas been idle for a

Printer Status Notification by E-MailWhenever a toner cartridge becomes empty or paper is jammed, an e-mail alert is issued to theregistered addresses

List of OptionThis section provides a list of option for this printer, and how it is referred to as in this manual.Option List Referred to asPaper Fee

Use the following procedure to specify SMTP authentication.1. Start the Web browser, and access the printer by entering its IP address.2. In the menu

SNMPYou can use the SNMP manager to obtain information about the printer.The SNMP agent operating on UDP is built into the Ethernet board that is inst

Reading the Configuration PageThe configuration page contains the information shown below.System Reference• Machine IDShows the serial number assigned

Interface InformationShows interface information.Counter ListShows counter information.Error LogShows the error log.IPv6 ConfigurationShows the IPv6 s

6. Monitoring and Configuring the Printer1126

7. Using a Print ServerThis chapter explains how to configure this printer to work as a network printer.Preparing Print ServerThis section explains ho

7. Using a Print Server1147

8. Special Operations under WindowsPrinting Files Directly from WindowsYou can print files directly using Windows commands; "lpr" or "f

• For details about printing configuration page using the control panel, see p.53 "Printing theConfiguration Page".• For details about print

• The "option” specified in a command is an intrinsic printer option and its syntax is similar to printingfrom UNIX.lprWhen specifying a printer

10

5. Quit ftp.ftp> bye• “=”, “,”, “_”, and “;”cannot be used for file names. File names will be read as option strings.• For “mput” command, option c

9. Mac OS X ConfigurationThis chapter explains how to use this printer under Mac OS X.The example procedures in this chapter explain configuration und

Setting Up OptionsUse this procedure to configure the printer's options.1. From the Apple menu, select [System Preferences...].2. Under "Har

Setting Up for PrintingUse the following procedures to configure the printer.Making Paper Settings from an Application1. Open the file you want to pri

Canceling a Print Job from the Computer1. From the Apple menu, select [System Preferences...].2. Under "Hardware", click [Print & Fax].3

Using PostScript 3Use the PostScript 3 driver to print files.You can use the following functions if [Printer Features] is selected in the [Print] dial

Color/ Black and WhiteUse this function to specify whether the document is printed in color or black and white.In the [Feature Sets] list, select [Ton

You can select the following text:• CONFIDENTIAL• TOP SECRET• COPY• DRAFT• FINAL• FILE COPY• PROOFWatermark Font Size (points)Use this function to sel

9. Mac OS X Configuration1269

10. AppendixFunctions and Network Settings Available inan IPv6 EnvironmentThe functions and network settings of this printer that are available in an

1. Preparing for PrintingThis chapter explains the preparation procedure to use this printer.Confirming the Connection MethodThis printer supports net

Transmission Using IPsecFor securer communications, this printer supports the IPsec protocol. When applied, IPsec encrypts datapackets at the network

AH ProtocolThe AH protocol provides secure transmission through authentication of packets only, includingheaders.• For successful authentication, the

Encryption Key Exchange Settings Configuration FlowThis section explains the procedure for specifying encryption key exchange settings.Printer PC1. Se

Specifying IPsec Settings on the ComputerSpecify exactly the same settings for IPsec SA settings on your computer as are specified for the IPsecSettin

22. Select "My IP Address" in "Source address", and then click [Next].23. Select "A specific IP Address" in "Destin

[58] as the protocol number for the "Other" target protocol type, and then set [Negotiate security]to [Permit].38. Click [OK].39. Click [Clo

Cautions to Take When Using in a NetworkUsing DHCPYou can use this printer in a DHCP environment.• Supported DHCP servers are those which are included

Using Adobe PageMaker Version 6.0, 6.5, or7.0Under Windows operating system environment with Adobe PageMaker, you need to copy PPD files tothe PageMak

When Using Windows Terminal Service/MetaFrameThe following explains how to use Windows Terminal Service and MetaFrame.Operating EnvironmentThe followi

• If a print error occurs on the MetaFrame XP 1.0 SP1/FR1 and the print job or a printercreated in [Auto-creating client printers] cannot be deleted,

• For details about how to use this printer as the Windows printing port, see “Installing the PrinterDriver When Using the Network Connection (Windows

Copyright Information about InstalledApplicationsexpatCopyright (c) 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark Cooper.Copyright

TrademarksAcrobat, Adobe, PageMaker, PostScript, and Reader are either registered trademarks or trademarks ofAdobe Systems Incorporated in the United

Microsoft® Windows® 7 ProfessionalMicrosoft® Windows® 7 UltimateMicrosoft® Windows® 7 Enterprise• The product names of Windows Server 2003 are as foll

INDEX 100baseTX...1110baseT...1

Machine counter...76Machine information...78Maintenance Menu

MEMO143

MEMO144 EN GB EN US M096

© 2011

Operating Instructions Software GuideM096-8606AEN US

Configuring Option and Paper SettingsConfigure the printer driver according to the printer's option and paper settings.• Manage Printers permissi

8. Click [OK] to close the printer properties dialog box.1. Preparing for Printing141

2. Setting Up the Printer DriverThis chapter explains about accessing the printer properties and making the printer settings.Accessing the Printer Pro

1. On the [Start] menu, click [Printers and Faxes].The [Printers and Faxes] window appears.2. Click the icon of the printer you want to use.3. On the

Windows Vista/7 and Windows Server 2008/2008 R2 - Making PrinterSettingsMaking the printer default settings - the printer properties• To change the pr

IntroductionThis manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manu

2. Click [Printer] in “Hardware and Sound”.• If using Windows 7, click [View devices and printers] in "Hardware and Sound".• If using Window

3. Other Print OperationsIf a Paper Mismatch OccursUse the form feed function to continue printing when a paper size or paper type error occurred.This

Canceling a Print JobThis section describes how to stop printing from the control panel or computer.Canceling a Print Job Using the Control PanelYou c

Printing Confidential DocumentsIf you use the Locked Print function, you can password protect your print job.This means that your job is printed only

Printing a Locked Print FileWhen there is a Locked Print file stored in the printer, "Locked Print Job Press OK" appears on theprinter'

• The Locked Print file is automatically erased from the printer's memory when it is printed out, orwhen the printer's power is turned off.D

Checking which Locked Print File Jobs Have Been CanceledWhen a Locked Print job is canceled, the printer automatically records the cancellation in a l

• The printer keeps a log of the 10 most recent canceled jobs. If a Locked Print file is canceled whenthe printer's log is already full, the olde

Combining Multiple Pages into Single PageThis section explains how to print multiple pages onto a single sheet. The combine printing functionallows yo

CBK522CBK528• Left, then DownCBK527CBK5284 Pages per Sheet• Right, then DownCombining Multiple Pages into Single Page273

TABLE OF CONTENTSHow to Read This Manual...

CBK523• Left, then DownCBK524• Down, then RightCBK525• Down, then LeftCBK5263. Other Print Operations283

Restricting Printer Functions According to UserYou can set the printer to require a user code when someone tries to use certain printer functions.• Wh

4. Under "Available Functions", select [Restrict] for the functions you want to restrict, andthen click [Apply].Select [Do not Restrict] for

7. Type a unique user name in [User Name] using up to 16 alphanumeric characters and aunique user code in [User Code] using up to 8 digits.The user co

• For details about using Web Image Monitor, see p.71 "Using Web Image Monitor".Deleting user entriesThis section describes how to delete us

When Printer Functions are RestrictedWhen a printer function is restricted, only authorized users are able to use that function.Depending on the restr

CollateUse the Collate function to print documents into page-ordered sets.• If the [Ignore Application Collate] check box is cleared, the application&

CoverUse the Cover function to insert cover sheets using paper in a specified tray.• The cover sheet's size and orientation must be the same as t

Saving on Toner When PrintingUse the Economy Color function to save on toner.• For details about the setting method, see the printer driver Help.3. Ot

Printing a Document Using Only Specific CMYKColorsWhen you print a color document, usually the cyan, magenta, yellow, and black colors are used.Howeve

Cover...

WatermarkUse the Watermark function to print watermark text.• If the watermark size is larger than the paper size, watermarks cannot be printed proper

4. Direct Printing from a Digital Camera(PictBridge)This chapter explains how to print directly from a digital camera.What Is PictBridge?You can conne

PictBridge PrintingUse the following procedure to start PictBridge printing on this printer.• Memory overflow errors can occur when printing a high-re

What Can Be Done on This PrinterThis printer can perform the following functions using its PictBridge feature.The settings available for these functio

• For details about specifying custom sizes, see "Loading Paper", Hardware Guide.N-up LayoutUse this function to print 2 or 4 images on the

Exiting PictBridgeUse the following procedure to quit the PictBridge mode.• Do not disconnect the USB cable while data is being sent to the printer. I

When PictBridge Printing Does Not WorkThis section explains likely causes and possible solutions for problems that can occur at PictBridgeprinting.Pro

Problem Cause SolutionPrinting is disabled. The paper size setting for thistray cannot be printed on theprinter.Select the paper size setting thatcan

4. Direct Printing from a Digital Camera (PictBridge)464

5. Making Printer Settings Using theControl PanelThis chapter explains the menu displayed on the control panel and how to change the printer's se

PCL Menu Parameters...65

Sub Paper SizeDuplexBlank Pg. PrintEnergy Saver 1Energy Saver 2B&W Page DetectRestore DefaultPrt. Err.ReportBW Prt PriorityHost InterfaceTimeout:L

ResolutionPS MenuResolutionColor ProfileLanguageEnglishFrenchGermanItalianSpanishDutchSwedishNorwegianDanishFinnishPortugueseMenu Chart495

Paper Input MenuThis section explains about paper settings on the Paper Input menu such as paper sizes and types oneach tray.Changing the Paper Input

• A4, B5 JIS, A5, 8 1/2 x 14, 8 1/2 x 11, 7 1/4 x 10 1/2, 8 x 13, 8 1/2 x 13, 8 1/4 x13, 16K, Custom Size, 4 1/8 x 9 1/2, 3 7/8 x 7 1/2, C5 Env, C6 En

[Tray 2] appears only when the optional paper feed unit is installed.Default: [Tray 1]• Tray 1• Tray 2Bypass PrioritySpecifies how print jobs using th

List/Test Print MenuYou can print lists of configurations on printer or the paper printings.Also, you can check the types and characters of all the pr

List/Test Print Menu ParametersThis section explains about parameter that can be set on the List/Test Print menu.Config. PagePrints the current config

Maintenance MenuYou can adjust the color registration or specify the toner near-end notification timing.Adjusting the Color RegistrationAfter moving t

• NormalA low toner level notification will be made when the number of pages that can be printed withthe remaining toner is approximately 200.• Notify

System MenuYou can set basic functions required to use the printer. The printer can be used on factory default, but theconfiguration can be changed de

Configuring the IPsec Policy...96

Auto ContinueSets the printer to ignore an error with paper size or type and continue printing. The printing stopstemporarily when an error is detecte

Energy Saver 1Sets the printer to enter Energy Saver mode 1 if the printer has been idle for about 30 seconds. Ittakes less time to recover from Energ

Host Interface MenuYou can set configurations about network connections and communication.The changed configuration holds even if the printer is turne

Host Interface Menu ParametersThis section explains parameters that can be set on the Host Interface menu.Timeout:LockPrtSpecifies how many seconds th

• IPsecSelects whether to enable or disable IPsec.Default: [Off]• Off• On• MAC AddressCheck the MAC address.• IPv4 Config.• DHCPSelects whether to set

Displays the IP address acquisition method.• DHCP• Auto IP• Manual Config.• Default IP• IPv6 Config.• IPv6Selects whether to enable or disable IPv6.De

• Off• OnFixed USB PortSpecifies whether the same printer driver can be used for multiple printers or not under USBconnection.Default: [Off]• OnThe sa

PCL MenuYou can set conditions when using PCL for printing.Changing the PCL MenuUse the following procedure to change the settings for orientation.1.

Default: 64, 60Font NumberSpecifies the ID of the default font you want to use between 0 and 89.Default: "0"Point SizeSpecifies the poin

• OnResolutionSpecifies the print resolution in dots per inch.Default: [600 x 600 1Bit]• 600 x 600 1Bit• 600 x 600 2Bit• 600 x 600 4BitPCL Menu675

Encryption Key Exchange Settings Configuration Flow...130Specifying Encryption K

PS MenuYou can set conditions when using PostScript for printing.Changing the PS MenuUse the following procedure to change the settings for resolution

Color ProfileSpecifies the color profile.Default: [Solid Color]• Solid Color• Photographic• Off• PresentationPS Menu695

Language MenuYou can set language displayed on the menu.Changing the Language MenuUse the following procedure to change the language.1. Press the [Men

6. Monitoring and Configuring thePrinterThis chapter explains how to use Web Image Monitor to monitor the printer or change its settings.Using Web Ima

• The previous page may not appear even after the back button of the Web browser is clicked. If thishappens, click the refresh button of the Web brows

Displaying Top PageThis section explains how to display Web Image Monitor and its Top Page.Displaying Top Page of Web Image Monitor1. Start your Web b

1. Menu areaIf you select menu, its content will be shown on the work area, or the sub area.2. Tab areaContains menus for the Status and Counter modes

Checking the System InformationClick [Home] to display the main page of Web Image Monitor. You can check the current systeminformation on this page.Th

Item DescriptionWaste Toner Bottle Shows the remaining life of the waste toner bottle, as "Status OK", "AlmostFull" or "Full&

Machine CounterItem DescriptionMachine Counter Shows the following for pages printed, including lists/reports:• Total number of pages• Number of color

How to Read This ManualSymbolsThis manual uses the following symbols:Indicates points to pay attention to when using the machine, and explanations of

Economy Color PrintsItem DescriptionEconomy Color Prints(Color)Shows the pages printed in Economy Color Printing mode.Black Shows the following for pa

Machine InformationItem DescriptionFirmware Version Shows the version of firmware installed on the printer.Engine FW Version Shows the version of firm

Configuring the System SettingsClick [System Settings] to display the page for configuring the system settings.This page contains the following tabs:

Item DescriptionPaper Type Select the paper type for tray 2 from the following:[Thin Paper (60-65g/m2)], [Plain Paper (66-74g/m2)], [Middle ThickPaper

Bypass Tray Setting PriorityItem DescriptionBypass Tray SettingPrioritySelect how print jobs using the bypass tray are handled.• [System Settings]The

I/O TimeoutItem DescriptionFixed USB Port Specifies whether the same printer driver can be used for multiple printersor not under USB connection.If th

B&W Print PriorityItem DescriptionB&W Print Priority Enable this setting to suppress the consumption of color toner when printingblack-and-whi

Restricting Printer Functions According to UserYou can set the printer to require a user code when someone tries to use certain printer functions.• Wh

Configuring the Network SettingsClick [Network Settings] to display the page for configuring the network settings.This page contains the following tab

Item DescriptionGateway Enter the IPv4 address of the network gateway.Configuring the IPv6 SettingsClick the [IPv6 Configuration] tab on the network s

Model-Specific InformationThis section explains how you can identify the region your printer belongs to.There is a label on the rear of the printer, l

Item DescriptionLink-local Address Displays the link local address of the printer. The link local address is anaddress that is valid only inside the l

Item DescriptionLPR Select to enable network printing using LPR/LPD (via TCP port 515).mDNS SettingItem DescriptionmDNS Select to enable Multicast DNS

Item DescriptionIPv6 DNS Method Select whether to specify the domain server manually or have the printerobtain its DNS information automatically.When

E-mail Notification 1/E-mail Notification 2Item DescriptionDisplay Name Enter a sender name for alert e-mail. Can contain up to 32 characters.E-mail A

TrapItem DescriptionTarget Trap Select whether to enable the printer to send traps to the management host(NMS). When set to [Inactive], [SNMP Manageme

SMTPItem DescriptionPrimary SMTP Server Enter the IP address or host name of the SMTP server. Can contain up to 64characters.Port No. Enter the port n

POP3 SettingsItem DescriptionPOP3 Server Enter the IP address or host name of the POP3 server for authentication. ThePOP3 server specified here will b

Configuring the IPsec SettingsClick [IPsec Settings] to display the page for configuring the IPsec settings.This page contains the following tabs: [IP

• For details about which ICMP message types will be bypassed when setting [All ICMP Bypass] to[Inactive], see Web Image Monitor Help.Configuring the

IP Policy SettingsItem DescriptionNo. Specify a number between 1 and 10 for the IPsec policy. The number youspecify will determine the position of the