Ricoh FAX4430L Operations Instructions

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=116 // Print scale=81%Gap (when printed at 81% scale) = Pages in book ×

4R WARNING: • Connect the power cord directly into a wall outlet and never use an extension cord.• Disconnect the power plug (by pulling the plug, not

Troubleshooting944F Close the front cover.Important❒ The front cover will not closeproperly if the toner cartridge isset into the machine incorrectly.

Toner Cartridge Storage954Toner Cartridge StorageR WARNING:R CAUTION:• Store in a cool, dark place.• Never store where they may be ex-posed to heat.•

Troubleshooting964Adjusting VolumeYou can change the volume of the fol-lowing sounds the machine makes:❖ On HookSounds when you press the {OnHook Dial

Adjusting Volume974F Press the {OK} key. G Press 0 or 1 to select the itemyou want to adjust, and then pressthe {OK} key. H Press 0 or 1 to adjust t

Troubleshooting984Clearing Original Jams If an original is jammed, the hindica-tor blinks and “Clear Misfed Orig-inal(s)“ is displayed.Perform the fol

Clearing a Copy, Fax, or Print Jam994Clearing a Copy, Fax, or Print JamR CAUTION:If a copy, fax, or printed paper isjammed, the hindicator blinks and“

Troubleshooting1004When paper is caught in the right coverA Pull out the jammed paper. D Close the right cover making sureit clicks firmly into place.

Error Messages1014Error MessagesThe following messages may appear while you are operating or programmingthe machine.Message Causes and SolutionsNo Fil

Troubleshooting1024Machine is in Use. Please Wait Machine cannot print a list/file, because the plotter is not ready.Call Service Machine is out of or

Indicators1034IndicatorsProblem Causes SolutionsB is lit red. Paper has run out Load paper. See p.91 “Loading Paper in the Main Paper Tray”.D is lit r

5R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow.• Unplug the power cord from the wall outlet before you move the

Troubleshooting1044Solving ProblemsThis table lists some common problems and their solutions. Problem Solutions ReferenceCannot transmit or receive. T

Solving Problems1054Cannot print onto paper even though it is of an ap-propriate size.Make sure the paper size de-tection plate for the main paper tra

Troubleshooting1064When Things Don't Go as ExpectedThis table lists operations which allow you to cancel Memory Transmission, Im-mediate Transmis

Printing the Help List1074Printing the Help ListPress the {Help} key and {Start} key toprint a copy of the Help List whichcontains brief descriptions

108INDEX300 × 300 dpi, 44AAdd Toner indicator, 22ADF, 34ADF cover, 19Adjusting VolumeAlarm, 96Dialing, 96Key Tone, 96On Hook, 96Recept

109LLoading Paper, 91Load Paper Indicator, 22Lower right cover, 19Low-power Mode, 10MMain Paper Tray, 91Main paper tray, 19Manual Receive,

110Ttonal signals, 48Tone, 48Toner CartridgeReplacing, 92Storage, 95Transmission Modes, 31Trans. Option key, 22Troubleshooting, 91Error

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112 GB GB H557-8201MEMOStellaF26_combine_F-GB_FM_forPaper.book Page 112 Tuesday, January 16, 2007 10:08 AM

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=116 // Print scale=81%Gap (when printed at 81% scale) = Pages in book ×

6• Before moving the machine, be sure to disconnect all external connec-tions, especially the power cord from the wall outlet. Damaged power cords are

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=116 // Print scale=81%Gap (when printed at 81% scale) = Pages in book ×

7• During operation, rollers for transporting the paper and originals revolve. A safety device is being installed so that the machine can be operated

8Position of the RCAUTION LabelThis machine has a RCAUTION label at the position shown below. For safety,please follow the instructions and handle the

9User Information on Electrical & Electronic EquipmentUsers in the EU, Switzerland and NorwayOur Products contain high quality components and are

10ENERGY STAR Program• Low-power ModeAt the factory, this fax machine was set to enter the low power mode 5 minutesafter the last operation is complet

11Energy Saver ModesEnergy Saver mode enables you to avoid using unnecessary power and econo-mize on electricity. Although we recommend you use this m

12To exit Energy Saver mode:• In Energy Saver Standby mode, press the {Energy Saver/Clear Modes} key.• In FAX Standby mode, press any key.• Place an o

13RemarksBe sure to read the following information before you use this machine:• Do not turn off the power during output. Make sure that output has co

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=116 // Print scale=81%Gap (when printed at 81% scale) = Pages in book ×

14• For example, if the other party's machine has A5 paper loaded and it receivesa A4 size document, the A4 size image will be reduced to A5 size

15How to Read This ManualSymbolsThe following set of symbols is used in this manual.R WARNING:This symbol indicates a potentially hazardous situation

16Paper MarkPaper directions in this book are shown as follows.Portrait direction for originals is shown as K, and landscape direction for orig-inals

17Manuals for This MachineBasic Features (this manual)The Basic Features manual explains the most frequently used fax functions andoperations. Advance

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191. Getting StartedGuide to ComponentsFront View1. ADF coverCover for the ADF.2. Release buttonPush this button to open the ADF.3. Auto Document Feed

Getting Started20110. Optional bypass tray unitA received fax message will be printed onpaper in this tray if there is no paperloaded in the paper tra

Guide to Components211Side View1. Output tray guidePull out and raise the end fence to sup-port large paper.2. Main power switchThe power turns your m

Getting Started221Control Panel1. User Function keysEach of these can be programmed forrapid access to frequently used functions.❖ Functions programm

Control Panel23113. {Energy Saver/Clear Modes} key• Energy Saver: Hold down this key forabout 2 seconds to manually enter En-ergy Saver mode. The mac

iTABLE OF CONTENTSWhat Do You Want to Do with This Machine? ...1Notice ...

Getting Started24122. {On Hook Dial} keyUse to dial a number from the numberkeys without having to lift the handset.23. {Pause/Redial} keyPause: Ins

Control Panel251Reading the DisplayThe machine status and instructions are shown on the display.Important❒ Do not apply a strong shock or force of abo

Getting Started261Standby DisplayWhile the machine is on standby (immediately after it is turned on or after the{Cancel} key is pressed), the followin

Control Panel271Display PromptsDepending on the situation, the machine will show various prompts on the dis-play.❖ Instructions and Requests❖ Question

Getting Started281Restricted Access DisplayWhen the following display appears, the Restricted Access function is on.To exit the Restricted Access disp

Turning On or Off the Power291Turning On or Off the PowerNote❒ This machine automatically entersEnergy Saver mode if you do notuse the machine for a w

Getting Started301StellaF26_combine_F-GB_FM_forPaper.book Page 30 Tuesday, January 16, 2007 10:08 AM

312. FaxingTransmission ModesThere are two types of transmission.❖ Memory Transmission The fax is stored in memory, andthen transmitted automatically.

Faxing322Note❒ You can set whether the machine isin Memory Transmission mode orImmediate Transmission moderight after the power is turned onor the {En

Placing Originals332Placing OriginalsYou can place your originals in theADF. ❖ How to place A4, B5 JIS (Japanese Industrial Standard), A5, 51/2"x

iiCanceling a Memory Transmission...38Before Pressing the Start Key...

Faxing342Placing Originals in the ADFUse the ADF to scan a stack of origi-nals in one operation. The ADF canhandle one-sided originals.Note❒ The maxim

Placing Originals352• Originals with a smooth or shinyfront surface• Thin and soft originals• Transparent originals, such asOHP transparencies or tran

Faxing362Memory TransmissionMemory Transmission is convenientbecause:• Fax originals can be scanned muchmore quickly. Your fax is stored inmemory, and

Memory Transmission372D Dial.If you want to send the same fax tomore than one destination, pressthe {OK} key, and then dial anoth-er destination. Repe

Faxing382Canceling a Memory TransmissionBefore Pressing the Start KeyA Press the {Energy Saver/Clear Modes}key.Note❒ When you have already placedthe o

Canceling a Memory Transmission392A Press the {Job Information} key,and confirm that " 1. Cancel TX /RX " is displayed.The Information menu

Faxing402C Display the file you want to de-lete. Enter the file number with thenumber keys, or search using 0 or1. If you are unable to find the file,

Immediate Transmission412Immediate TransmissionImmediate Transmission is conven-ient when:• You want to send an original im-mediately as it is scannin

Faxing422E Press the {Start} key.The machine calls the destination.While it is dialing, the number orname which is programmed as theOwn Name or Own Fa

Canceling an Immediate Transmission432Canceling an Immediate TransmissionBefore Pressing the Start KeyA Press the {Energy Saver/Clear Modes}key. Note❒

iiiGroups ...78Programming ...

Faxing442Scan SettingsYou may want to send many differenttypes of fax messages. Some of thesemay be difficult to reproduce at theother end. However, y

Scan Settings452❒ This machine can make copies andsend fax messages at Extra SuperFine resolution, but it cannot re-ceive faxes that are sent at Extra

Faxing462-Speed Mode and Standard ModeHalftone has two modes, Speed modeand Standard mode. When you selectSpeed mode, faxes can be transmittedfaster,

Dialing472DialingThere are four main ways to dial anumber:❖ Entering numbers directly See p.47 “Entering Numbers Di-rectly”. ❖ Using Quick DialsSee p.

Faxing482Note❒ When this machine is requested totransfer a call (i.e. becomes aTransfer Station), two fax numbersare automatically stored. There-fore,

Dialing492PreparationTo use the User Function key withthe Tone function programmed in,you need to assign this function toa User Function key beforehan

Faxing502A Place your original, and then se-lect any scan settings you require.B Press the Quick Dial key in whichthe destination number is pro-gramme

Dialing512Note❒ “Enter No.” and “Search A/Z”are shown one after the other inthe display above. If a searchletter is programmed with aSpeed Dial, you c

Faxing522When specifying a group with a Quick DialPreparationYou must program Groups inQuick Dials beforehand. See p.78“Groups”. A Make sure that the

Dialing532D Enter the Group number (1 to 9)with the number keys.Note❒Group Number is displayed. Ifthe group name is programmed,the group name is also

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Faxing542Reception ModesThe machine can treat incoming faxmessages and telephone calls in twoways.❖ Manual ReceiveUse this mode if your line is shared

Reception Modes552G Press the {OK} key. H Press 0 or 1 to select the recep-tion mode.I Press the {OK} key.J Press the {User Tools} key to re-turn to t

Faxing562StellaF26_combine_F-GB_FM_forPaper.book Page 56 Tuesday, January 16, 2007 10:08 AM

573. ProgrammingOwn Name/Fax Header/Own Fax NumberMake sure that all necessary settingsare made before connecting your ma-chine to the telephone line.

Programming583Own Name / Fax HeaderThe following procedure describeshow to program/edit/delete OwnName and Fax Header. ProgrammingA Press the {User To

Own Name/Fax Header/Own Fax Number593L Press the {OK} key. The programmed Own Name isdisplayed. If your Fax Header is the same asyour Own Name, procee

Programming603J Press the {Clear/Stop} key, andthen reenter Own Name or FaxHeader.K Press the {OK} key. L Press the {User Tools} key. The standby disp

Own Name/Fax Header/Own Fax Number613Own Fax NumberThe following procedure describeshow to program/edit/delete theOwn Fax Number.ProgrammingA Press th

Programming623EditingA Press the {User Tools} key. B Press 0 or 1 until " 2. Fax Fea-tures " is displayed.C Press the {OK} key.D Press 0 o

Own Name/Fax Header/Own Fax Number633DeletingA Press the {User Tools} key. B Press 0 or 1 until " 2. Fax Fea-tures " is displayed.C Press t

1What Do You Want to Do with This Machine? This is a summary of this machine's features including which pages to consultfor detailed information.

Programming643Quick DialTo save time, you can program a faxnumber that you use often into aQuick Dial key. Then, whenever youare sending a message to

Quick Dial653ProgrammingNote❒ There are 90 Quick Dials available.A Press the {User Tools} key. B Press 0 or 1 until " 2. Fax Fea-tures " is

Programming663❒ You can program SUB, SEP,SID, and PWD in this step withthe Dial Option function. Seep.45 “SUB/SID (SUB CodeTransmission)”, Advanced Fe

Quick Dial673Editing A Press the {User Tools} key. B Press 0 or 1 until " 2. Fax Fea-tures " is displayed.C Press the {OK} key.Confirm that

Programming683Note❒ Under rare circumstances, gar-bled characters may appearduring name registration if youuse the {Pause/Redial} key todisplay the fa

Quick Dial693G Display the Quick Dial key thatyou want to delete.Press a Quick Dial key or search bypressing 0 or 1.H Press the {OK} key.The programme

Programming703Label paper1. Quick Dial key numberThe number of the Quick Dial key thedestination is programmed in.2. DestinationThe other party's

Quick Dial7133. The name of an Auto DocumentThe name for a document programmedas an Auto Document.4. The name of a programWhen a program is stored on

Programming723Speed DialIf you program numbers in Speed Di-als, you can specify the fax numbersimply by pressing the {Speed Dial}key and entering a th

Speed Dial733Programming Note❒ There are 200 numbers available.❒ You can specify codes 000 to 199.A Press the {User Tools} key. B Press 0 or 1 until

2to prevent a received message being picked up casually by other peoplep.37 “Printing a Confidential Message”, Ad-vanced Featuresand p.42 “Printing Pe

Programming743❒ You can redial the number.Press the {Pause/Redial} key be-fore entering a fax number withthe number keys, and the last 10fax numbers d

Speed Dial753EditingA Press the {User Tools} key. B Press 0 or 1 until " 2. Fax Fea-tures " is displayed.C Press the {OK} key.Confirm that

Programming763M Enter the search letter (A/a to Z/z)for Telephone Directory.N Press the {OK} key. O Press 0 or 1 to select "On" or"Off

Speed Dial773G Display the Speed Dial numberyou want to delete (000 to 199). Enter the Speed Dial number withthe number keys or search using 0or 1. H

Programming783GroupsIf you regularly broadcast originals tothe same set of destinations, you cancombine these numbers into a group.Then just select th

Groups793❒ The combined maximum numberof destinations you can program inall groups is 390. This number canbe composed of up to 90 QuickDial numbers, 2

Programming803C Press the {OK} key.Confirm that " 1. Program / Delete" is displayed. D Press the {OK} key. E Press 0 or 1 until " 5. P

Groups813J Press the {OK} key. Confirm that “Add” is selected.K Press the {OK} key. L Repeat steps I to K for all the des-tinations you want to progra

Programming823EditingYou can edit the group name or adddestinations for programmed groups.To edit a destination:❖For destinations programmed in QuickD

Groups833H Press the {OK} key.Confirm that “Yes” is selected.If you do not add a destination,press 0 or 1 to select “No”, andthen proceed to step O.I

3NoticeR CAUTION: Use of controls, adjustments, or performance of procedures other than thosespecified herein may result in hazardous radiation exposu

Programming843S Perform one of the following pro-cedures:When the group was assigned to a Quick Dial keyA Press 0 or 1 to select whetherto change the

Groups853C Press the {OK} key.Confirm that " 1. Program / Delete" is displayed. D Press the {OK} key. E Press 0 or 1 until " 5. Prog.G

Programming863B Press 0 or 1 until " 2. Fax Fea-tures " is displayed.C Press the {OK} key.Confirm that " 1. Program / Delete" is

Entering Characters873Entering CharactersThis section describes how to enter characters. Available Characters•Letters:ABCDEFGHIJKLMNOPQRSTUVWXYZabcdef

Programming883•QWERTZ layout•AZERT layout4. {ABC/abc} key (Quick Dial 21, 51,or 81)Use to switch between upper and lowercase.5. Space key (Quick Dia

Entering Characters893-Wild CardsWhen you program other parties'Own Name or Own Fax Numbers formultiple destinations, you can pro-gram a sequence

Programming903StellaF26_combine_F-GB_FM_forPaper.book Page 90 Tuesday, January 16, 2007 10:08 AM

914. TroubleshootingLoading Paper in the Main Paper TrayIf there is no paper in the main papertray, the B indicator on the controlpanel lights.Use the

Troubleshooting924Replacing the Toner CartridgeWhen the Add Toner indicator (D)starts to blink, the toner cartridge isalmost empty. About 50 pages can

Replacing the Toner Cartridge934Important❒ Used toner cartridges can be recy-cled. Please contact the seller ofthis machine.❒ Make sure the power is t