Ricoh SP 1200S User's Guide

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correctuse, be sure to read the Important

Printing51Printing the Internal Font List (SP 1200SF only) 1You can print a list of the machine’s internal (or resident) fonts to see how each font lo

Printing61Status Monitor 1The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to

Printing71Printer driver settings 1You can change the following printer settings when you print from your computer. Paper Size Multiple Page Orient

Printing81Features in the Windows® printer driver 1For more information, see the Help text in the printer driver.Note• The screens in this section are

Printing91Multiple Page 1The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper o

Printing101Collate 1With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies

Printing111Advanced tab 1 Change the tab settings by clicking one of the appropriate icons: Print Quality (1) Duplex (2) Watermark (3) Page Settin

Printing121Print Quality 1 ResolutionYou can change the resolution as follows:• HQ 1200• 600 dpi• 300 dpi Toner Save ModeYou can save running costs

Printing131Duplex Printing 1  Manual DuplexCheck Manual Duplex. In this mode, the machine prints all the even numbered pages first. Then the printer

Printing141Watermark 1 You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks, or you can use a bit

iTrademarksWindows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries.Microsoft,

Printing151Watermark Setting 1 You can change the watermark’s size and position on the page by selecting the watermark, and clicking the Edit button.

Printing161Page Setting 1 Scaling 1You can change the print size of your document with the Scaling feature.  Check Off if you want to print the docum

Printing171Device Options 1 You can change the following printer functions: Quick Print Setup Macro (SP 1200SF only) Header-Footer Print Density a

Printing181 Header-Footer PrintWhen this feature is enabled, it will print the date and time on your document from your computer’s system clock and t

Printing191Support tab 1  Print Settings (1)This will print the pages that show how the internal settings of the printer have been configured. Print

Printing201Tray Settings 1To access the Tray Settings tab, click the Start button and Printers and Faxes. Right-click your printer icon and click Prop

Printing211Features in the BR-Script (PostScript® 3 ™ language emulation) printer driver (SP 1200SF only) 1For more information, see the Help text in

Printing221 • OrientationOrientation selects the position of how your document will be printed. (Portrait, Landscape or Rotated Landscape)• Page Order

Printing231Advanced options 1You can access the Advanced options by clicking the Advanced... button on the Layout tab or Paper/Quality tab. a Choose t

Printing241c You can change settings by choosing the setting in the Printer Features list (3):  Media TypeYou can use the following types of media in

iiTable of Contents1Printing 1Using the printer driver ...

Printing251 Improve Toner FixingIf you choose this setting, the toner fixing on paper may be improved. If this selection does not improve the situati

2622The scanning operations and drivers will be different depending on your operating system. The machine uses a TWAIN compliant driver for scanning d

Scanning272Note• For Windows® XP/7/Windows Vista®:Choose TW-TYPE 1200SF (TW-TYPE 1200S).• For other operating systems:Choose TYPE 1200SF (TYPE 1200S).

Scanning282NoteAfter you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is r

Scanning292d Press and hold down the left mouse button and drag it over the portion you want to scan. 1 Scanning areaNoteYou can enlarge the image usi

Scanning302Resolution 2You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time,

Scanning312Brightness 2Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average.You can set the Brightnes

Scanning322 CustomIf you choose Custom as the size, the Custom Document Size dialog box appears. Enter the Name, Width and Height for the document.Yo

Scanning332Scanning a document using the WIA driver (For Windows® XP/ 7/ Windows Vista®) 2WIA compliant 2For Windows® XP/ 7/ Windows Vista® you can ch

Scanning342h Adjust the following settings, if needed, in the Scanner Setup dialog box: 1 Paper source2 Picture type3 Adjust the quality of the scanne

iiiUsing the Scan key (For USB users)...43Scan to

Scanning352NoteThe scanner resolution can be set as high as 1200 dpi.For resolutions greater than 1200 dpi, use the Scanner Utility. (See Scanner Util

Scanning362e Press and hold down the left mouse button and drag it over the portion you want to scan. f If you need advanced settings, click Adjust th

Scanning372Scanner Utility 2The Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi and for changing

Scanning382NoteFor Windows Vista® the User Account Control screen appears, do the following.• For users who have administrator rights: Click Allow. •

Scanning392Scanning a document using the WIA driver (For Windows Photo Gallery and Windows Fax and Scan users)2Scanning a document into the PC 2There

Scanning402f Adjust the following settings, if needed, in the Scanner dialog box. 1 Profile2 Source3 Paper size4 Color format5File type6 Resolution7

Scanning412Pre-Scanning to crop a portion you want to scan using the scanner glass 2The Preview button is used to preview an image for cropping any un

Scanning422e Press and hold down the left mouse button and drag it over the portion you want to scan. f Click the Scan button in the Scan dialog box.T

Scanning432Using the Scan key (For USB users) 2You can use Scan on the control panel to scan documents into your word processing, graphics or E-mail

Scanning442Scan to Image 2You can scan either a black and white or colour document into your graphics application for viewing and editing. You can ch

iv5 PC-FAX Software (SP 1200SF only) 75PC-FAX sending ...

Scanning452Scan to File 2You can scan a black and white or a colour document into your PC and save it as a file in a folder of your choice. The file t

Scanning462Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™2NoteScanSoft™ PaperPort™ 11SE supports Windows® 2000 (SP4 or greater), XP (SP2 or great

Scanning472Viewing items 2ScanSoft™ PaperPort™ 11SE gives several ways to view items:Desktop View displays the item in the chosen folder with a thumbn

Scanning482Organizing your items in folders 2PaperPort™ 11SE has an easy-to-use filing system for organizing your items. The filing system consists of

Scanning492Importing items from other applications 2As well as scanning items, you can bring items into PaperPort™ 11SE in a variety of ways and conve

5033NoteThe features available to you in ControlCenter3 may vary depending on the model number of your machine. Using ControlCenter3 3ControlCenter3 i

ControlCenter3513Modern 3Classic 3Note• To be able to choose another connected model from the Model drop-down list, you must have the Multi-Function

ControlCenter3523Switching the user interface 3You can choose the Modern or Classic user interface for ControlCenter3. a To switch the user interface,

ControlCenter3533SCAN 3There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Image (Default: Microsoft® Paint)Let

ControlCenter3543File type 3You can choose from the following list of file types when saving to a folder.  Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF

111NoteThe screens in this section are from Windows® XP. Screens on your PC may vary depending on your operating system. Using the printer driver 1A p

ControlCenter3553If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box.Change th

ControlCenter3563OCR (Word Processing program) 3Scan to OCR scans a document and converts it into text. This text can be edited using your favorite wo

ControlCenter3573E-mail 3Scan to E-mail lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment.

ControlCenter3583File 3The Scan to File button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachm

ControlCenter3593CUSTOM SCAN 3The Custom Scan option lets you create your own scan options.For Modern interface users, place the mouse pointer over t

ControlCenter3603File type 3You can choose from the following list of file types when saving to a folder.  Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF

ControlCenter3613 Settings tabChoose the Target Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and

ControlCenter3623 Settings tabChoose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Show Scanne

ControlCenter3633 Settings tabChoose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and

ControlCenter3643 Settings tabChoose the file format from the File Type drop-down list. Save the file to the default folder which is shown in the Des

Printing21Printing a document 1When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The pape

ControlCenter3653COPY 3Lets you use the PC and any printer driver for enhanced copy operations. You can scan a page on the machine and print copies us

ControlCenter3663Enter a name in Please enter a name for the Copy Button text field (up to 30 characters) and choose Copy Ratio.Choose the Resolution,

ControlCenter3673PC-FAX (SP 1200SF only) 3The PC-FAX option lets you send and receive faxes. You can also configure the address book and change some g

ControlCenter3683Send 3The Send button lets you scan a document and automatically send the image as a fax from the PC using the PC-FAX software. (See

ControlCenter3693When the PC-FAX receiving software is running, you can open the viewer application with the View Received button. (PaperPort™ 11SE) N

ControlCenter3703DEVICE SETTING 3You can configure or check the machine settings. Remote Setup (SP 1200SF only)Lets you open the Remote Setup Program

ControlCenter3713Remote Setup (SP 1200SF only) 3The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting

ControlCenter3723Quick-Dial (SP 1200SF only) 3The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program. You can then

ControlCenter3733Status Monitor 3The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate not

7444Remote Setup 4The Remote Setup program lets you configure many machine settings from a Windows® application. When you start this application, the

Printing31Duplex printing 1The supplied printer driver supports manual duplex printing. Guidelines for printing on both sides of the paper 1 If the p

7555PC-FAX sending 5The PC-FAX feature lets you to use your PC to send a document from an application as a standard fax. You can even attach a cover

PC-FAX Software (SP 1200SF only)765Sending setup 5From the PC-FAX Setup dialog box, click the Sending tab to display the screen below.  Outside line

PC-FAX Software (SP 1200SF only)775Simple style 5Facsimile style 5Setting up a cover page 5From the PC-FAX dialog box, click the icon to access th

PC-FAX Software (SP 1200SF only)785Entering cover page information 5NoteIf you are sending a fax to more than one recipient, the recipient information

PC-FAX Software (SP 1200SF only)795c Choose PC-FAX v.2 as your printer, and then click Print. The Facsimile style user interface appears: NoteIf the S

PC-FAX Software (SP 1200SF only)805Sending a file as a PC-FAX using the Simple style user interface 5a Create a file in any application on your PC.b C

PC-FAX Software (SP 1200SF only)815Address Book 5If Outlook or Outlook Express is installed on your PC, you can choose in the Address Book tab which a

PC-FAX Software (SP 1200SF only)825Address Book 5a Click the Start button, All Programs, SP 1200 series, TYPE 1200SF, PC-FAX sending, then PC-FAX Addr

PC-FAX Software (SP 1200SF only)835Speed Dial setup 5From the PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose

PC-FAX Software (SP 1200SF only)845NoteYou can select a speed dial from the PC-FAX interface to make sending a document easier & faster. Setting

Printing41Printer Emulation Support (SP 1200SF only) 1Your machine will receive print commands in a printer job language or emulation. Different opera

PC-FAX Software (SP 1200SF only)855Editing member information 5a Choose the member or group you want to edit.b Click the edit icon.c Change the memb

PC-FAX Software (SP 1200SF only)865d Click OK to save the data. e Enter the name of the file, and then click Save.

PC-FAX Software (SP 1200SF only)875Importing to the Address Book 5You can import ASCII text files (*.csv) or vCards (electronic business cards) into y

PC-FAX Software (SP 1200SF only)885PC-FAX receiving 5NoteThe PC-FAX software can only receive Black & White fax documents. The PC-FAX Receive Soft

PC-FAX Software (SP 1200SF only)895Enabling PC-FAX Receiving software on your machine 5You can optionally enable the Backup Print option. When enabled

PC-FAX Software (SP 1200SF only)905Setting up your PC 5a Right-click the PC-FAX icon on your PC tasktray, and then click PC-Fax RX Setup.The PC-Fax

Index91AABBR-Script 3 mode ..... 4CControlCenter3Windows® ....

This product is approved for use in the country of purchase only.M085-6120 GB