Ricoh AC122 User Manual

For safe and correct use of this machine, please be sure to read the Safety Information in this manual before you use it.DSm520pf/AC122/AC205User&apos

ixNote:This Class B digital apparatus complies with Canadian ICES-003.Differences Between British and American EnglishBritish English American English

4PRINTING TASKS4.11About TabUse the About tab to display the copyright notice and the version number of the driver. If you have an Internet browser, y

PRINTING TASKS4.12Using a Favorite SettingThe Favorites option, available on each tab, except for the About tab, allows you to save the current proper

4PRINTING TASKS4.13Printing Multiple Pages on One Sheet of Paper You can select the number of pages to print on a single sheet of paper. To print more

PRINTING TASKS4.14Check Print Page Border to print a border around each page on the sheet. NOTE: Page Order and Print Page Border are enabled only whe

4PRINTING TASKS4.15You can select the page layout from 2x2, 3x3, 4x4, or Custom. If you select 2x2, the image is automatically stretched to cover 4 ph

PRINTING TASKS4.16Fitting Your Document to a Selected Paper SizeYou can scale your print job to any paper size regardless of the original document siz

4PRINTING TASKS4.17Printing a Reduced or Enlarged DocumentYou can change the size of a page’s content to appear larger or smaller on the printed page.

PRINTING TASKS4.18Using WatermarksThe Watermark option allows you to print text over an existing document. For example, you may want to have large gra

4PRINTING TASKS4.19Creating a Watermark1To change the print settings from your software application, access printer properties. See page 4.2. 2Click t

PRINTING TASKS4.20Editing a Watermark1To change the print settings from your software application, access printer properties. See page 4.2.2Click the

x

4PRINTING TASKS4.21Using OverlaysWhat is an Overlay?An overlay is text and/or images stored on the computer hard disk drive (HDD) as a special file fo

PRINTING TASKS4.224In the Edit Overlay window, click Create Overlay. 5In the Create Overlay window, type a name of up to eight characters in the File

4PRINTING TASKS4.232To change the print settings from your software application, access printer properties. See page 4.2. 3Click the Extras tab. 4Sele

PRINTING TASKS4.24Answering Yes in the window means that the selected overlay prints with your document. Answering No to the window cancels overlay pr

5COPYINGThis chapter gives you step-by-step instructions for copying documents.This chapter includes:• Loading Paper for Copying• Selecting the Paper

COPYING5.2Loading Paper for CopyingThe instructions for loading print materials are the same whether you are printing, faxing, or copying. For further

5COPYING5.3Preparing a DocumentYou can use the document glass or the Automatic Document Feeder (ADF) to load an original document for copying, scannin

COPYING5.4Making Copies on the Document Glass1Lift and open the document cover.2Place the document face down on the document glass and align it with t

5COPYING5.54Customize the copy settings including number of copies, copy size, darkness, and original type, by using the control panel buttons. See “S

COPYING5.62Adjust the document guides to the document size.3Customize the copy settings including number of copies, copy size, darkness, and original

xiCONTENTSChapter 1: INTRODUCTIONSpecial Features ... 1.2Understanding Component Lo

5COPYING5.7Setting Copy OptionsThe buttons on the control panel let you select all basic copy options: darkness, document type, copy size, and number

COPYING5.8Reduced/Enlarged CopyUsing the Reduce/Enlarge button, you can reduce or enlarge the size of a copied image from 25% to 400% when you copy or

5COPYING5.9Number of CopiesUsing the No. of Copies button, you can select the number of copies from 1 to 99. 1Press No. of Copies.2Press the scroll bu

COPYING5.10Clone CopyingThis special copy feature can be applied only when you place a document on the document glass. If a document is detected in th

5COPYING5.11Auto Fit CopyingThis special copy feature can be applied only when you place a document on the document glass. If a document is detected i

COPYING5.123Press Special Copy or the scroll button ( or ) until “2 sides in 1pg” displays on the bottom line.4Press Enter to make your selection.5I

5COPYING5.13Poster CopyingThis special copy feature can be applied only when you place a document on the document glass. If a document is detected in

COPYING5.14Changing the Default SettingsThe copy options, including darkness, original type, copy size and number of copies, can be set to the most fr

5COPYING5.15Setting the Time Out OptionYou can set the time the machine waits before it restores the default copy settings, if you do not start copyin

COPYING5.16MEMO

xiiChapter 3: PAPER HANDLINGSelecting Print Materials ... 3.2Paper Type, Input Sources, and Ca

6SCANNINGScanning with your machine lets you turn pictures and text into digital files on your computer. Then you can fax or e-mail the files, display

SCANNING6.2Scanning BasicsThis machine offers four ways to scan. These are:• From the control panel on your machine to an application: Use the Scan-to

6SCANNING6.3Scanning From the Control Panel to an Application1Make sure that your machine and computer are turned on and properly connected to each ot

SCANNING6.4Scanning Using the SmarThruSmarThru is the accompanying software for your machine. With SmarThru, scanning is the proverbial piece of cake.

6SCANNING6.5Allows you to produce professional quality copies. You can make black and white copies of an image if your machine supports it, and custom

SCANNING6.6•OCRScanning an image and performing text recognition. Allows you to scan an image, preview it, and send it to the OCR program for text rec

6SCANNING6.7Scanning Using the WIA DriverYour machine also supports the Windows Image Acquisition (WIA) driver for scanning images. WIA is one of the

SCANNING6.87Follow the on-screen instructions to edit the picture after it is copied to your computer.NOTE: If you want to cancel the scan job, press

6SCANNING6.9Scanning Using the Network ScanAbout Network ScanNOTE: To use this function, you need to purchase and configure the network settings. For

SCANNING6.10Scanning Using Network ScanUsing Network Scan you can scan a document from your machine to your computer through the network.If you use Sm

xiiiReduced/Enlarged Copy ... 5.8Number of Copies ...

6SCANNING6.11•Color JPEG-200: If you select this option, 200 dpi resolution and JPEG file type will be automatically selected.•Resolution: Select reso

SCANNING6.12Using the Network Scan DriverAdding a ScannerTo register your scanner as an authorized network scanner, use the Network Scan Manager windo

6SCANNING6.134Select Browse for a scanner. (recommended), or Connect to this scanner. and enter an IP address for the scanner, and click Next. 5A list

SCANNING6.14Removing a ScannerTo remove the authorized scanner, click the Remove Device button and follow the on-screen instruction to complete removi

6SCANNING6.15General PageServer Page You can change the name of the scanner. You can check the scanner’s information.

SCANNING6.16Advanced Page Preferences Page Saving Quick Sets1Enter the settings you want to save. 2Enter a Quick Sets name.3Click Save to save the set

6SCANNING6.17Using Quick Sets1Select the setting you want to use from the Quick Sets drop-down list. 2Click OK or Apply. Deleting Quick Sets1Select th

SCANNING6.18MEMO

7FAXINGThis chapter gives you information about using your machine as a fax machine. This chapter includes:• Setting Up the Fax System•Sending a Fax•

FAXING7.2Setting Up the Fax SystemChanging the Fax Setup options1Press Menu until “Fax Setup” appears on the top line of the display. The first availa

xivReceiving Manually Using an Extension Telephone ... 7.16Receiving Faxes Using the DRPD Mode ...

7FAXING7.3Available Fax Setup OptionsOption DescriptionReceive ModeYou can select the default fax receiving mode.•In Tel mode, you can receive a fax b

FAXING7.4MSG ConfirmYou can set your machine to print a report showing whether a transmission was successful, how many pages were sent, and more. The

7FAXING7.5DRPD ModeYou can receive a call using the Distinctive Ring Pattern Detection (DRPD) feature, which enables a user to use a single telephone

FAXING7.6Sending a FaxLoading a DocumentYou can use the Automatic Document Feeder (ADF) or the document glass to load an original document for faxing.

7FAXING7.72Adjust the document guide on the ADF to match the width of the document.NOTE: Dust on the ADF glass may cause black lines on the printout.

FAXING7.82Place the document face down on the document glass and align it with the registration guide at the top left corner of the glass.NOTE: Make s

7FAXING7.9Selecting the Paper TrayAfter loading the print material for fax output, you have to select the paper tray you will use for the fax job.1Pre

FAXING7.10The document types recommended for the resolution settings are described in the table below:NOTES: • For memory transmission, Super Fine mod

7FAXING7.11Sending a Fax Automatically1Load the document(s) face up into the ADF.ORPlace a single document face down on the document glass.For details

FAXING7.12Sending a Fax Manually1Load the document(s) face up into the ADF.ORPlace a single document face down on the document glass.For details about

xvChapter 9: TROUBLESHOOTINGClearing Document Jams ... 9.2Input Misfeed ...

7FAXING7.13Confirming Transmission When the last page of your document has been sent successfully, the machine beeps and returns to Standby mode. When

FAXING7.14Receiving a FaxAbout Receiving Modes•In Fax mode, the machine answers an incoming fax call and immediately goes into the fax reception mode.

7FAXING7.15Loading Paper for Receiving Faxes The instructions for loading paper in the paper tray are the same whether you are printing, faxing, or co

FAXING7.16Receiving Automatically in Ans/Fax Mode To use this mode, you must attach an answering machine to the EXT jack on the back of your machine.

7FAXING7.17Receiving Faxes Using the DRPD Mode“Distinctive Ring” is a telephone company service which enables a user to use a single telephone line to

FAXING7.18If the DRPD setup fails, “DRPD Ring Error” appears. Press Enter when “DRPD Mode” displays and retry from step 3.6To return to Standby mode,

7FAXING7.19Automatic DialingOne-touch DialingThe 20 one-touch buttons on the control panel lets you store frequently-used fax numbers and dial a numbe

FAXING7.205To store more numbers, press a one-touch button and repeat steps 2 through 4.ORTo return to Standby mode, press Clear/Stop.NOTE: The Printe

7FAXING7.21Speed DialingYou can store up to 200 frequently dialed numbers in one, two, or three-digit speed dial locations (0-199). Storing a Number f

FAXING7.22Sending a Fax using a Speed Dial Number1Feed the document(s) face up into the ADF. OrPlace a single document face down on the document glass

xviAppendix B: INSTALLING MACHINE OPTIONSInstalling Memory DIMM ... B.2Removing a Memory DIMM

7FAXING7.23Group Dialing If you frequently send the same document to several destinations, you can create a group of these destinations and set them u

FAXING7.2411Press Enter when the name appears correctly or without entering a name.12If you want to assign another group, press Enter and repeat from

7FAXING7.2510To change the group name, press Upper Level. 11Enter a new group name and press Enter.12If you want to edit another group, press Enter an

FAXING7.26Searching for a Number in MemoryThere are two ways to search for a number in the machine’s memory. You can either scan from A to Z sequentia

7FAXING7.27Printing a Phone Book ListYou can check your automatic dial setting by printing a Phone Book list.1Press Phone Book.2Press Phone Book or th

FAXING7.28Other Ways to FaxSending Broadcast FaxesUsing the Broadcasting button on the control panel, you can use the broadcast fax feature, which all

7FAXING7.297When you finish entering fax numbers, press 2 to select “No” at the Another No. prompt.The document is scanned into memory before transmis

FAXING7.30NOTE: The Another No. prompt does not appear if you have added numbers for another broadcast or delay fax job. You must wait until the job i

7FAXING7.31Sending a Priority FaxUsing the Priority Fax feature, a high priority document can be sent ahead of reserved operations. The document is sc

FAXING7.32For a document placed on the document glass, the display asks if you want to load another page. Select “1.Yes” to add. Otherwise, select “2.

1INTRODUCTIONThank you for purchasing this multifunctional product. Your machine provides printing, copying, scanning, and faxing functions!This chapt

7FAXING7.33Canceling a Scheduled Fax1Press Menu until “Fax Feature” appears on the top line of the display. 2Press the scroll button ( or ) to displ

FAXING7.34Additional FeaturesUsing Secure Receiving ModeYou may need to prevent your received faxes from being accessed by unauthorized people. You ca

7FAXING7.352Press the scroll button ( or ) to display “Print” on the bottom line and press Enter.3Enter the four-digit passcode and press Enter. The

FAXING7.36System Data ListThis list shows the status of the user-selectable options. You may print this list to confirm your changes after changing an

7FAXING7.37Printing a Report1Press Menu until “Report” appears on the top line of the display. The first available menu item, “Phone Book,” displays o

FAXING7.385You can exit from Setup mode at any time by pressing Clear/Stop. Advanced Fax Setting OptionsOption DescriptionSend ForwardYou can set the

7FAXING7.39Prefix DialYou can set a prefix dial number of up to five digits. This number dials before any automatic dial number is started. It is usef

FAXING7.40MEMO

8MAINTENANCEThis chapter provides information for maintaining your machine and the toner cartridge.This chapter includes:• Clearing the Memory• Cleani

MAINTENANCE8.2Clearing the MemoryYou can selectively clear information stored in your machine’s memory.NOTE: Before clearing the memory, make sure tha

INTRODUCTION1.2Special FeaturesYour new machine is equipped with special features that improve the print quality. You can:Print with excellent quality

8MAINTENANCE8.3Cleaning Your MachineTo maintain print quality, follow the cleaning procedures below each time the toner cartridge is replaced or if pr

MAINTENANCE8.4NOTES: • To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper

8MAINTENANCE8.5Cleaning the Scan UnitKeeping the scan unit clean helps ensure the best possible copies. We suggest that you clean the scan unit at the

MAINTENANCE8.6Maintaining the Toner CartridgeToner cartridge storageTo get the most from the toner cartridge, keep the following guidelines in mind:•

8MAINTENANCE8.7Redistributing TonerWhen the toner cartridge is near the end of its life, white streaks or light printing occurs. The LCD displays the

MAINTENANCE8.8Replacing the Toner CartridgeWhen the display on the control panel shows the warning message, “Toner Empty” or “[Toner Empty] Replace To

8MAINTENANCE8.93Unpack the new toner cartridge and gently roll it horizontally 5 or 6 times to distribute the toner evenly inside the cartridge.Save t

MAINTENANCE8.105Close the front door.Setting the Notify Toner OptionIf you set the Notify Toner menu option to “On,” your machine automatically sends

8MAINTENANCE8.11Cleaning the DrumIf there are streaks or spots on your print, the OPC drum of the toner cartridge may require cleaning.1Before startin

MAINTENANCE8.12Ignoring the Toner Empty MessageWhen the toner cartridge is nearly empty, the machine shows the “Toner Empty” or “[Toner Empty] Replace

iAbout the User’s GuideThis Laser MFP User’s Guide provides information you need for setting up your machine and installing the supplied software. It

1INTRODUCTION1.3Expand the machine capacity• This machine has 32 MB of memory which can be expanded to 160 MB. • You can install an optional 250-sheet

8MAINTENANCE8.13Setting E-mail NotificationThis feature allows you to know your machine’s status through your e-mail. To set E-mail Notification, you

MAINTENANCE8.14NOTES: • You can not select a web mail server with no SMTP support as a SMTP server.• Do not change port number unless you have no prob

8MAINTENANCE8.15In the Select Notification sectionIn this section, you can select various settings.•Consumable Shortage Warning: select Off not to sen

MAINTENANCE8.16Setting the Contact Information tabSelect the Support tab to know and enter some information in the Contact Information section. •Name:

9TROUBLESHOOTINGThis chapter gives helpful information for what to do if you encounter an error.This chapter includes:• Clearing Document Jams• Cleari

TROUBLESHOOTING9.2Clearing Document JamsWhen a document jams while passing through the ADF (Automatic Document Feeder), “Document Jam” appears on the

9TROUBLESHOOTING9.34Align the left end of the ADF roller with the slot and push the right end of the ADF roller into the right slot ( ). Rotate the bu

TROUBLESHOOTING9.43Close the document cover. Then load the removed page(s), if any, back into the ADF.Roller Misfeed1Remove any remaining page(s) from

9TROUBLESHOOTING9.5Clearing Paper JamsWhen a paper jam occurs, “Paper Jam” appears on the display. Refer to the table below to locate and clear the pa

TROUBLESHOOTING9.63Remove the jammed paper by gently pulling it straight out.If there is any resistance and the paper does not move when you pull, or

INTRODUCTION1.4Understanding Component LocationsThese are the main components of your machine:Front ViewDocument GuidesDocument Input TrayDocument Cov

9TROUBLESHOOTING9.74Pull the paper straight up and out.5Insert Tray 1 into the machine until it snaps into place.6Open and close the front door to res

TROUBLESHOOTING9.82Remove the jammed paper by gently pulling it straight out.3Replace the toner cartridge and close the front door. Printing automatic

9TROUBLESHOOTING9.9In the Paper Exit Area1Open and close the front door. The jammed paper automatically exits the machine.If the paper does not exit,

TROUBLESHOOTING9.104Remove the jammed paper by gently pulling it straight out.5Close the rear door.6Open and close the front door to resume printing.I

9TROUBLESHOOTING9.11Tips for Avoiding Paper JamsBy selecting the correct paper types, most paper jams can be avoided. When a paper jam occurs, follow

TROUBLESHOOTING9.12Clearing LCD Error MessagesDisplay Meaning Suggested solutionsCancel ?1:Yes 2:NoYour machine’s memory has become full while trying

9TROUBLESHOOTING9.13[Incompatible] The remote machine did not have the requested feature, such as a delayed transmission.This message also occurs if t

TROUBLESHOOTING9.14[No Answer] The receiving fax machine has not answered after several redial attempts.Try again. Make sure that the receiving machin

9TROUBLESHOOTING9.15Scanner Locked The scanner module is lockedUnlock the scanner (see page 2.3) and press Clear/Stop.[Stop Pressed] The Clear/Stop bu

TROUBLESHOOTING9.16Solving Other ProblemsThe following chart lists some conditions that may occur and the recommended solutions. Follow the suggested

1INTRODUCTION1.5Rear ViewRear DoorParallel ConnectorUSB ConnectorNetwork PortTray 2 Cable ConnectorEXT JackControl Board CoverLine JackAC Power CordCo

9TROUBLESHOOTING9.17Printing ProblemsCondition Possible cause Suggested solutionsThe machine does not print.The machine is not receiving power.Check t

TROUBLESHOOTING9.18A print job is extremely slow.The job may be very complex.Reduce the complexity of the page or try adjusting the print quality sett

9TROUBLESHOOTING9.19Printing Quality ProblemsIf the inside of the machine is dirty or paper has been loaded improperly, you may notice a reduction in

TROUBLESHOOTING9.20Toner specs• The paper may not meet specifications; for example, the paper is too moist or too rough. See “Paper Specifications” on

9TROUBLESHOOTING9.21Toner smear• Clean the inside of the machine. See “Cleaning the Inside” on page 8.3.• Check the paper type and quality. See “Paper

TROUBLESHOOTING9.22Page skew• Ensure that the paper is loaded properly.• Check the paper type and quality. See “Paper Specifications” on page C.6.• En

9TROUBLESHOOTING9.23Loose toner• Clean the inside of the machine. See “Cleaning the Inside” on page 8.3.• Check the paper type and quality. See “Paper

TROUBLESHOOTING9.24Copying ProblemsCondition Suggested solutionsCopies are too light or too dark.Use the Darkness button to darken or lighten the back

9TROUBLESHOOTING9.25Scanning ProblemsCondition Suggested solutionsThe scanner does not work. • Make sure that you place the document to be scanned fac

TROUBLESHOOTING9.26Fax ProblemsMessage appears on your computer screen:• “Device can't be set to the H/W mode you want.”• “Port is being used by

INTRODUCTION1.6Control Panel FunctionsFacsimileBroadcastingDirect PrintResolutionRedial/PausePhone BookOn Hook DialSymbolsClear/StopStartUpper LevelMe

9TROUBLESHOOTING9.27The machine does not send.• Make sure that the document is loaded in the ADF or on the document glass. • “TX” should show up on th

TROUBLESHOOTING9.28Solving Network Printing ProblemsGeneral ProblemsCondition Suggested solutionsSystem does not function with some wrong values enter

9TROUBLESHOOTING9.29Windows ProblemsNetwork Scan ProblemsCondition Suggested solutionsThe test page is not printed.Turn off the printer, then turn it

TROUBLESHOOTING9.30I can’t use the Network Scan Manager program. Check your operating system.Supporting operating systems are Windows 98/Me/NT4.0/2000

10USING USB FLASH DRIVEThis chapter explains how to use a USB flash drive with your machine. This chapter includes:• About USB Flash Drives• Installin

USING USB FLASH DRIVE10.2About USB Flash DrivesUSB flash drives are available with various memory capacities to give you enough room to store document

10USING USB FLASH DRIVE10.3To install a USB flash drive, insert it into the USB port in the front of your machine.Once you have installed the USB flas

USING USB FLASH DRIVE10.45Press Enter to start scanning. The scanned image is saved on the USB flash drive.6When a document is loaded on the document

10USING USB FLASH DRIVE10.59If you selected “BMP” in step 7, you are asked to select a color format, Color, Gray, or Mono, by pressing the scroll butt

USING USB FLASH DRIVE10.6Managing the USB Flash DriveChanging the Default SettingsWhen you scan a document to the USB flash drive, the default scan op

1INTRODUCTION1.75Confirms the selection on the display.Enters Menu mode and scrolls through the menus available.Sends you back to the upper menu level

10USING USB FLASH DRIVE10.712If you selected “BMP” in step 10, you are asked to select a color format, Color, Gray, or Mono, by pressing the scroll bu

USING USB FLASH DRIVE10.86Press the scroll button( or ) until you find the folder or file you want and then press Enter.If you see “D” in the front

10USING USB FLASH DRIVE10.96When the display asks you to confirm your selection, select “Yes” to format the USB flash drive.To cancel your selection,

USING USB FLASH DRIVE10.10Printing From the USB Flash DriveYou can directly print files stored on the USB flash drive. You can print TIFF, BMP, JPEG,

10USING USB FLASH DRIVE10.115After printing the file, the display asks if you want to print another job. Select “Yes” to print anther jobs, and repeat

USING USB FLASH DRIVE10.12To restore the data:1Insert the USB flash drive. For details, see page 10.2.2Press Menu until “Machine Setup” appears on the

AIf you work in a networked environment, the machine can be shared by other users on the network. This chapter includes:• Setting Up a Locally-Shared

USING YOUR MACHINE ON A NETWORKA.2Setting Up a Locally-Shared MachineIn Windows 98/MeNOTE: Printer driver does not support Windows 95. Setting Up the

AUSING YOUR MACHINE ON A NETWORKA.38From the Details tab, select the printer port and click OK.In Windows NT 4.0/2000/XPSetting Up the Host Computer1S

USING YOUR MACHINE ON A NETWORKA.49In the Enter a port name field, enter the shared name.10Click OK and click Close.11For Windows NT 4.0, click OK.For

INTRODUCTION1.8MEMO

AUSING YOUR MACHINE ON A NETWORKA.5• DHCP: Dynamic Host Configuration Protocol• BOOTP: Bootstrap ProtocolPrinting a Network Configuration PageThe Netw

USING YOUR MACHINE ON A NETWORKA.66Press Enter to save the selection.7Press Clear/Stop to return to Standby mode.Configuring TCP/IPYour machine can be

AUSING YOUR MACHINE ON A NETWORKA.7An IP address consists of 4 bytes. 7Press the scroll button ( or ) to enter a number between 0 and 255 and press

USING YOUR MACHINE ON A NETWORKA.8Restoring the Network ConfigurationYou can return the network configuration to its default settings.1Press Menu unti

BYour machine has been optimized to meet most of your printing needs. Recognizing that each user may have different requirements, however, there are s

INSTALLING MACHINE OPTIONSB.2Installing Memory DIMMYour machine has dual in-line memory module (DIMM) slot. Use this DIMM slot to install more memory

BINSTALLING MACHINE OPTIONSB.34Remove the memory DIMM from its antistatic package. Locate the alignment notches on the bottom edge of each DIMM.5Holdi

INSTALLING MACHINE OPTIONSB.47Replace the control board cover. 8Reconnect the power cord and printer cable, and turn the machine on.Removing a Memory

BINSTALLING MACHINE OPTIONSB.5Installing an Optional TrayYou can increase the paper handling capacity of your machine by installing an optional Tray 2

INSTALLING MACHINE OPTIONSB.64Place the machine over the tray, aligning the feet on the machine with the positioners on the tray.5Plug the interface c

2GETTING STARTEDThis chapter gives you step-by-step instructions for setting up your machine.This chapter includes:• Setting Up Your MachineUnpackingI

BINSTALLING MACHINE OPTIONSB.7Setting Tray 2 in the Printer PropertiesIf you installed Tray 2 with your machine on, the machine does not recognize it.

INSTALLING MACHINE OPTIONSB.8MEMO

CSPECIFICATIONSThis chapter includes:• General Specifications• Scanner and Copier Specifications• Printer Specifications• Facsimile Specifications• Pa

SPECIFICATIONSC.2General SpecificationsItem DescriptionAutomatic document feederUp to 50 sheets (20 lb, 75 g/m2)ADF document size Width: 142 to 216 mm

CSPECIFICATIONSC.3Scanner and Copier Specifications*Sound Pressure Level, ISO7779**The number of pages may be affected by operating environment, print

SPECIFICATIONSC.4Printer SpecificationsItem DescriptionPrinting method Laser Beam PrintingPrinting speed**Print speed will be affected by operating sy

CSPECIFICATIONSC.5Facsimile Specifications Item DescriptionCompatibility ITU-T Group 3Applicable linePublic Switched Telephone Network (PSTN) or behin

SPECIFICATIONSC.6Paper SpecificationsOverviewYour machine accepts a variety of print materials, such as cut-sheet paper (including up to 100% recycled

CSPECIFICATIONSC.7Supported Sizes of PaperNOTE: You may experience jams when using print materials with a length of less than 127 mm (5 in.). For opti

SPECIFICATIONSC.8Guidelines for Using PaperFor the best result, use conventional 75 g/m2 (20 lb) paper. Ensure that the paper is of good quality, and

GETTING STARTED2.2Setting Up Your MachineUnpacking1Remove the machine and all accessories from the packing carton. Make sure that the machine has been

CSPECIFICATIONSC.9Paper SpecificationsPaper Output CapacityPaper Storage EnvironmentPaper storage environmental conditions directly affect the feed op

SPECIFICATIONSC.10Unopened paper in sealed reams can remain stable for several months before use. Opened packages of paper have more potential for env

CSPECIFICATIONSC.11Envelopes with Double Side SeamsDouble side-seams construction has vertical seams at both ends of the envelope rather than diagonal

SPECIFICATIONSC.12LabelsNOTES: • To avoid damaging the machine, use only labels recommended for laser printers.• To prevent serious jams, always use t

1INDEXNumerics2/4-up, special copy 5.122-side, special copy 5.11Aadding documents 7.32ADF (Automatic Document Feeder), load 5.5, 7.6auto fit, special

2front output tray, use 3.10Ggraphic properties, set 4.8group dialdialing 7.25editing 7.24setting 7.23Hhelp, use 4.12Iimage mode 4.8installingLocal pr

3Windows 4.4Printer Settings Utilityinstalling 2.29starting 2.48tabs 2.49uninstalling 2.44printingfitting to a selected paper size 4.16from Windows 4.

4USBconnecting 3.7USB flash driveinstalling 10.2managing 10.6printing 10.10scanning 10.3Vvolume, adjustringer 2.22speaker 2.23Wwatermarks, use 4.18

B273-8650

2GETTING STARTED2.32Remove the packing tape from the front, back, and sides of the machine.3Gently pull the scan lock label until it comes away from t

GETTING STARTED2.4Selecting a LocationSelect a level, stable place with adequate space for air circulation. Allow extra space for opening doors and tr

iiSafety InformationWhen using this machine, the following safety precautions should always be followed.Safety During OperationIn this manual, the fol

2GETTING STARTED2.5Installing the Toner Cartridge1Open the front door.2Remove the starter toner cartridge from its bag. Gently roll the cartridge 5 or

GETTING STARTED2.63Hold the toner cartridge by the handle. Slowly insert the cartridge into the opening in the machine. Tabs on the sides of the cartr

2GETTING STARTED2.7Loading PaperThe paper tray can hold a maximum of 250 sheets of 20 lb plain paper. To load a stack of Letter-sized paper:1Pull open

GETTING STARTED2.84Pay attention to the paper limit mark on both inside walls of the tray. Paper overloading may cause paper jams.5Insert and slide th

2GETTING STARTED2.9Changing the Size of the Paper in the Paper TrayTo load longer sizes of paper, such as Legal-sized paper, you need to adjust the pa

GETTING STARTED2.103Squeeze the width guide, as shown and slide it to the stack of paper until it lightly touches the side of the stack.NOTES:• Do not

2GETTING STARTED2.11Making Connections1Plug one end of the telephone line cord into the LINE jack on the machine and the other end into the wall jack.

GETTING STARTED2.12NOTE: In the United Kingdom, if a three-wire type (SHUNT-wire, older equipment) telephone or answering machine is connected to the

2GETTING STARTED2.132Connect a USB cable to the USB connector on your machine. If you want to use a parallel printer cable, purchase only an IEEE-1284

GETTING STARTED2.14If you want to use a network cable, plug one end of the Ethernet cable (UTP cable with RJ.45 connector) into the Ethernet network p

iii CAUTION:Power SupplyThe socket-outlet shall be in stalled near the product and shall be easily accessible.Ozone SafetyThis product generates ozone

2GETTING STARTED2.15Turning the Machine On1Plug one end of the supplied three-pronged electrical cord into the AC socket on the machine and the other

GETTING STARTED2.16Setting Up the Machine SystemChanging the Display LanguageTo change the language that displays on the control panel, follow these s

2GETTING STARTED2.17Setting the Machine IDIn some countries, you are required by law to indicate your fax number on any fax you send. The Machine ID,

GETTING STARTED2.18Entering Characters Using the Number KeypadAs you perform various tasks, you need to enter names and numbers. For example, when you

2GETTING STARTED2.19Keypad Letters and NumbersChanging Numbers or NamesIf you make a mistake while entering a number or name, press the button to de

GETTING STARTED2.20Setting the Date and Time The current date and time are shown on the display when your machine is on and ready to work. For this ma

2GETTING STARTED2.21Changing the Clock ModeYou can set your machine to display the current time using either a 12-hour or 24-hour format.1Press Menu u

GETTING STARTED2.226Press the button to scroll to “Paper Type” and press Enter to access the menu item.7Use the scroll button ( or ) to find the p

2GETTING STARTED2.234Press Enter to save the selection. The next sound option appears.5If necessary, repeat steps 2 through 4.6To return to Standby mo

GETTING STARTED2.24Using the Save ModesPower Save ModePower Save mode allows your machine to reduce power consumption when it is not in actual use. Yo

ivFor North AmericaCDRH RegulationsThis equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This equipment contain

2GETTING STARTED2.253Press the scroll button ( or ) until the time setting you want appears on the bottom line.The available time options are 0.5, 1

GETTING STARTED2.26Installing SoftwareAbout the SoftwareYou must install the printer software using the supplied CD-ROM after you have set up your mac

2GETTING STARTED2.27Printer Driver FeaturesYour printer drivers support the following standard features:• Paper source selection• Paper size, orientat

GETTING STARTED2.28Installing the Software in WindowsSystem RequirementsBefore you begin, ensure that your system meets the minimum requirements.NOTES

2GETTING STARTED2.29Installing Software for Local PrintingA local printer is a printer directly attached to your computer using the printer cable, suc

GETTING STARTED2.30•Install SmarThru: Installs the SmarThru program. If you click to install SmarThru on this screen, page 2.41. •View User’s Guide: A

2GETTING STARTED2.315After the installation is finished, a window asking you to print a test page appears. If you choose to print a test page, select

GETTING STARTED2.32If the installation window does not appear, click Start and then Run. Type X:\setup.exe, replacing “X” with the letter which repres

2GETTING STARTED2.335Select your local printer and click Next.NOTES: If your printer is not already connected to the computer, the following window wi

GETTING STARTED2.346Select the components to be installed and click Next.7After the installation is finished, a window asking you to print a test page

vDeclaration of ConformityNotice to Users in EEA CountriesThis product complies with the essential requirements and provisions of Directive 1999/5/EC

2GETTING STARTED2.35Typical Installation for Network PrintingThis is recommended for most users. All components (Printer Driver, Scanner Driver, Netwo

GETTING STARTED2.364Select Typical installation for a network printer. Click Next.5The list of printers available on the network appears. Select the p

2GETTING STARTED2.376Click Finish.NOTE: After setup is complete, if your printer driver doesn’t work properly, reinstall the printer driver. See “Repa

GETTING STARTED2.383Click Next. • If necessary, select a language from the drop-down list.•Install SmarThru: Installs the SmarThru program. If you cli

2GETTING STARTED2.39• To find a shared network printer (UNC Path), select Shared Printer [UNC] and enter the shared name manually or find a shared pri

GETTING STARTED2.407After selecting the components, the following window appears. You can also change the printer name, set the printer to be shared o

2GETTING STARTED2.41Installing the SmarThru 41Insert the supplied CD-ROM into your CD-ROM drive.The CD-ROM should automatically run, and an installati

GETTING STARTED2.42If you select the Custom installation, you may choose the components you want to install. Click Next.•Basic SmarThru components: to

2GETTING STARTED2.43Repairing SoftwareRepair is required if your installation fails or the software does not work properly. This Repair procedure does

GETTING STARTED2.44Removing SoftwareUninstall is required if you are upgrading the software or if your installation fails. You can uninstall the item

viPositions of Labels and Hallmarks for WARNING and CAUTION LabelsThis machine has labels for WARNING and CAUTION at the positions shown below. For

2GETTING STARTED2.452Select SmarThru 4, and then select Uninstall SmarThru 4.3When your computer asks you to confirm, click OK. 4Click Finish.You may

GETTING STARTED2.46Using the Set IPThe Set IP can detect printers in the same network and display the network information. In addition, this applicati

2GETTING STARTED2.475Check Set IP and then click Next.6 When the installation is completed, click Finish.To Use Set IP1From the Start menu, select Typ

GETTING STARTED2.48Using the Printer Settings UtilityUsing Printer Settings Utility, you can create and edit Phone Book entries from your computer and

2GETTING STARTED2.49The Scan Settings TabClick the Scan Settings tab to configure the scan destination list that appears on the control panel display

GETTING STARTED2.50When you click Group dial, the following window opens.The Printer TabClick the Printer tab to configure print system settings.Shows

2GETTING STARTED2.51The Firmware Update TabClick the Firmware Update tab to update the firmware of your machine. This feature should be used by an aut

GETTING STARTED2.52MEMO

3PAPER HANDLINGThis chapter introduces you to the basics of selecting print materials and loading them into your machine.This chapter includes:• Selec

PAPER HANDLING3.2Selecting Print MaterialsYou can print on a variety of print materials, such as plain paper, envelopes, labels, transparencies, and e

viiNOTICENote to users in the United States of AmericaNotice:This equipment has been tested and found to comply with the limits for a Class B digital

3PAPER HANDLING3.3Guidelines for Paper and Special MaterialsWhen selecting or loading paper, envelopes, or other special material, keep these guidelin

PAPER HANDLING3.4- To avoid smudging caused by fingerprints, handle them carefully.- To avoid fading, do not expose printed transparencies to prolonge

3PAPER HANDLING3.5The paper level indicator on the front of the paper tray shows the amount of paper currently left in the tray. When the tray is empt

PAPER HANDLING3.6In the Multipurpose TrayThe Multipurpose tray can hold several sizes and types of print material, such as transparencies, postcards,

3PAPER HANDLING3.73Load the print material with the side to be printed on facing up.For envelopes, load them with the flap side down and with the stam

PAPER HANDLING3.86If you want the machine to stack the printed pages on the rear output slot, open the rear door to use the rear output slot.NOTE: Mak

3PAPER HANDLING3.93Squeeze the width guide and adjust it to the width of the print material without bending it.4If you want the machine to stack the p

PAPER HANDLING3.10Selecting an Output LocationThe machine has two output locations: the rear output slot (face up) and the front output tray (face dow

3PAPER HANDLING3.11Printing to the Rear Output Slot (Face up)Using the rear output slot, paper comes out of the machine face up.Printing from the Mult

PAPER HANDLING3.122If you do not want to stack the printed pages on the rear output slot, close the rear door. The pages stack on the front output tra

viiiUSA FCC Requirements1.This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equipment

4PRINTING TASKSThis chapter explains how to print your documents in Windows and how to use the print settings. This chapter includes:• Printing a Docu

PRINTING TASKS4.2Printing a Document in WindowsThe following procedure describes the general steps required for printing from various Windows applicat

4PRINTING TASKS4.3Canceling a Print JobThere are two ways to cancel a print job:To stop a print job from the control panel:Press the Clear/Stop button

PRINTING TASKS4.4Printer SettingsYou can use the printer properties window, which allows you to access all of the printer options you need when using

4PRINTING TASKS4.5Layout tabThe Layout tab provides options to adjust how the document appears on the printed page. The Layout Options includes Multip

PRINTING TASKS4.6Paper TabUse the following options for paper handling. See page 4.2 for more information about accessing printer properties. Click th

4PRINTING TASKS4.7SourceMake sure that Source is set to the appropriate paper tray.Use the Manual Feed source when printing to special material. You n

PRINTING TASKS4.8Graphics TabUse the following options to adjust the print quality for your specific printing needs. See page 4.2 for more information

4PRINTING TASKS4.9Toner Save ModeSelecting this option extends the life of your toner cartridge and reduces your cost per page without a significant r

PRINTING TASKS4.10Extras TabSee page 4.2 for more information about accessing printer properties. Click the Extras tab to access the following feature