Ricoh FAX1400L Operations Instructions Page 1

FAX1400LOperating Instructions<Advanced Features>Read this manual carefully before you use this product and keep it handy for futurereference.Fo

viii4.Reception FeaturesGeneral ... 21Printing Mess

ix9.Maintaining Your MachineChanging the Paper Size Settings ... 47Cleaning the Rollers and Sca

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1Manuals for this machineThere are the Basic Features manual and the Advanced Features manual for thismachine. Please consult the manual that suits yo

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31. Advanced TransmissionFeaturesSending at a Specific Time (Send Later)This feature is called Send Later.Using this feature, you can delaytransmissio

Advanced Transmission Features41Sending messages with Identification (FAX HEADER)Normally, the FAX HEADER pro-grammed in your machine is printedat the

Calling to Request a Message (Polling)51Calling to Request a Message (Polling)Polling means “picking up” a docu-ment that has been left for you at a r

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72. CommunicationInformationErasing a Stored Message Before Sending (Functions 21 & 22)Every time you store a fax message inyour machine's me

IntroductionThis manual contains detailed instructions on the operation and maintenance of this machine. To getmaximum versatility from this machine a

Communication Information82File List (Function 42)This is a list of memory transmis-sions, memory receptions, pollingfiles still in memory. It gives i

Printing a Stored Message (Function 51)92Printing a Stored Message (Function 51)If you need to see the contents of anyfiles, use this feature.APress {

Communication Information102Journal (Function 41)In addition to the automatic printoutof this report, the journal can be print-ed at anytime.❖❖❖❖ Jour

113. Transmission FeaturesHandy Dialing FunctionsChain DialThis feature allows you to compose atelephone number from variousparts, some of which may b

Transmission Features123BCarefully place your fax messageinto the Document Guide feeder.TRANSMIT DIAL/STARTDIAL NEXT FAX NUMBERIf you dial another pa

Handy Dialing Functions133EDo one of the following:• If you wish to set the SUB codefor confidential transmission todifferent makers' machines,pr

Transmission Features143Sending a Fax Using an External TelephoneYou can send a fax message using thehandset. (External telephone is re-quired.)ASet t

Phoning and Faxing on the Same Call153Phoning and Faxing on the Same CallThis feature is available when youconnect the external telephone.To Talk befo

Transmission Features163Tone SignalsOn this model the key on the tenkey pad is used as the Tone key.Some organizations offer you a spe-cial servic

More Transmission Functions173More Transmission FunctionsThe following functions are usefulwhen sending faxes.Checking if a Transmission Was Successfu

iNoticeR CAUTION: Use of controls, adjustments or performance of procedures other than thosespecified herein may result in hazardous radiation exposur

Transmission Features183Dual AccessDual Access means that even if the machine is already carrying out a task, youmay be able to operate the machine.Fo

Printed Reports193Printed ReportsYou can have reports printed fromyour machine automatically, or printthem out yourself.File Reserve Report (Switch 03

Transmission Features203Report Formats❖❖❖❖ The Mode ColumnSee the bottom of the Journal for a full listing of symbols on the Journal. Onother reports

214. Reception FeaturesGeneralPrinting Messages that Have Been Received into Memory (Substitute Reception)If the Receive File indicator is lit, amessa

Reception Features224Receiving Message in Telephone ModeThis mode is active when the ManualReceive indicator is lit. You have toanswer the call yourse

Printing Options234Printing OptionsAs printing options, the Reverse Or-der Printing, Page Length Reductionare available.Reverse Order PrintingNormally

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255. CopyingCopyingIf you need to make a copy of some-thing, and there is no copier available,use your fax machine. Just place youroriginal in the Aut

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276. Facsimile User ToolLists You Can Print Out YourselfYou can print these lists at any timeby following the steps below.Telephone Number List (Funct

iiSafety InformationWhen using your equipment, the following safety precautions should always befollowed.Safety During OperationIn this manual, the fo

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297. Key Operator SettingsAccess Code for Functions 61 to 94Accessing functions 61 to 94 requires an access code.The sole purpose of this feature is t

Key Operator Settings307Using Key Operator SettingsSetting the Date and Time (Function 91)APress {{{{Function}}}} {{{{6}}}} and enter theaccess code {

Using Key Operator Settings317Selecting the Display Language (Function 93)If you would rather use another lan-guage for messages and displays, fol-low

Key Operator Settings327C You must set your machine to ac-cept or reject messages from send-ers in that list (Function 63). (UserParameters, switch 08

Using Key Operator Settings337EEither:Store this OWN NAME as a wild cardA Press the {{{{Yes}}}} key.NAME/NO. ABC hi kkkkkkkkkkkkkkkkkkkkOtherwise

Key Operator Settings347DEither:NAME/NO. Y/NSTORE AS WILD CARD?Store this OWN NAME as a wild cardA Press the {{{{Yes}}}} key.NAME/NO. ABC

Using Key Operator Settings357DChange the on/off setting bypressing WWWW or VVVV.EPress the {{{{Yes}}}} key, and then{{{{Function}}}} key.Saving Energ

Key Operator Settings367GEnter the time (9:00) : Press {{{{0}}}}{9} {{{{0}}}} {{{{0}}}} from the key pad.TIMER#1 TUE KPAD/YON FROM 09:00HPress the

Using Key Operator Settings377User ParametersAdjusting your machine sometimes requires that you change special settingscalled user parameters. For eac

iiiR CAUTION: • Protect the equipment from dampness or wet weather, such as rain, snow, and so on.• Unplug the power cord from the wall outlet before

Key Operator Settings387----List of all relevant user parametersMany bit settings have no effect and are not listed. (Never change these).SW Bit &

Using Key Operator Settings397User parameter hints❖❖❖❖ Changing your machine's default settingsThese are the settings your machine assumes immedi

Key Operator Settings407Setting the Access Number (Function 61)If you select the inside line, you mustprogram the number which proceedsthe telephone n

Using Key Operator Settings417Setting the Country Code (Function 61)You can change the country code setting.Important❒ If you change the country code,

Key Operator Settings427Setting the Phone Line Type (Function 62)You must match the fax machine tothe type of line you use: a tone line ora pulse line

Using Key Operator Settings437Note❒ If the transmission was not suc-cessful, the machine will not re-dial. You must repeat theoperation. Program your

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458. TroubleshootingHelp ListUse the {No/Help} key to print the Help List. This list explains the following procedures:• Immediate Transmission• Memor

Troubleshooting468Reading ReportsYou can obtain reports from your ma-chine either by having your machineprint them out automatically, or byprinting th

479. Maintaining Your MachineChanging the Paper Size SettingsWhen you change the paper sizeloaded in the Paper Tray, you need tochange the paper size

ivImportant Safety InstructionsGroundingIn order to prevent potentially hazardous electrical shock, provide means ofconnecting to the protective groun

Maintaining Your Machine489Cleaning the Rollers and ScannerTo maintain the machine's condition,clean the rollers and scanner fromtime to time.AOp

Replacing the Toner Cartridge and Cleaning Pad499Replacing the Toner Cartridge and Cleaning PadWhen the Add Toner indicator (D)starts to blink, the to

Maintaining Your Machine509BLift up the tabs located on thesides of the machine and open thefront unit.Important❒ Please remove the paper on thePrint

Replacing the Toner Cartridge and Cleaning Pad519FPress down gently but firmly onboth sides of the pad to make surethat it is inserted as far as it ca

Maintaining Your Machine529JTo close the front unit, pressdown firmly but gently on bothsides, until the unit closes andclicks securely into place.Not

Toner Cartridge539Toner Cartridge• Store in a cool, dark place.• Never store where it may be exposed to heat.• Keep out of the reach of children.• Do

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5510. InstallationBefore InstallationBefore installing your machine, readthe safety instructions at the begin-ning of this manual. To install the ma-c

Installation5610Machine EnvironmentWhen choosing a location for yourmachine, please follow the safety in-struction given in the first section.Location

Installing the Optional Memory Card5710Installing the Optional Memory CardATurn off the power switch.BRemove the cover from the frontright of the mach

vENERGY STAR Program• Low-power ModeThis product automatically lowers its power consumption after the last hardcopy has been completed. (In this mode,

Installation5810Connecting The External TelephoneThere are two similar sockets locatedat the rear of the machine.• LINE – the telephone line connec-ti

Connecting the Machine5910Connecting the MachineBefore using the machine, connect themachine to the telephone line proper-ly. Then plug in the power c

Installation6010Connecting Up to the Telephone LineThere are similar sockets located atthe back of the machine:• TEL: For the handset option or ex-ter

Connecting the Power and Switching On6110Connecting the Power and Switching OnR CAUTION:AInsert the power cable into thesocket located at the rear of

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6311. AppendixOption❖❖❖❖ FAX EXPANSION CARD TYPE 20A 2Mbyte memory card can be added.ReferenceSee P.57 “Installing the Optional Memory Card”.Holsten1A

Appendix6411SpecificationsBase Machine❖❖❖❖ Power supply:220–240Vac, 50 / 60 Hz❖❖❖❖ Power consumption:Standby mode: Average 10 WTransmission: Average 3

Specifications6511Document and Paper SpecificationsRecommended types of documentBefore you send your document, make sure that it meets the following r

Appendix6611Documents (Using the Automatic Document Feeder)❖❖❖❖ Length:148–600mm❖❖❖❖ Width:148–210mm❖❖❖❖ Thickness:0.05 – 0.2mmAutomatic Document Feed

Specifications6711Saving EnergyIntroductionTo print a fax message your fax ma-chine uses a heating roller to fuse theimage to the paper. This roller m

viHow to Read This ManualSymbolsIn this manual, the following symbols are used:R WARNING:This symbol indicates a potentially hazardous situation that

Appendix6811Saving Energy with the Night TimerYou can set sleep time to let the ma-chine go to saving energy conditionand set the wake up time when it

Function List (11∼51)6911Function List (11∼∼∼∼51)Press {Function} key followed by one of the numbers below.No. Feature Reference11 Picking a document

Appendix7011Function List (61∼∼∼∼)Press {Function} key followed by one of the numbers below.No. Feature Reference61 *1 OWN NAME (a name ID sent to oth

Function List (61∼)7111*1These functions require the access code (see P.29 “Access Code for Functions 61 to 94” ).Print out this table and use as a qu

72INDEXAAccess Code, 29Access Number, 40Activity Report, 20Add Toner Indicator, 49Advanced Reception Features, 21Advanced Transmission Featu

73PPage Length Reduction, 23Paper Specifications, 65Phone Line, 60Phone Line Type, 42Polling, 5Canceling a Polling Operation, 7Polling Rec

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In accordance with IEC 60417, this machine uses the following symbols for the main power switch: aaaa means POWER ON.bbbb means POWER OFF.Copyright ©

FAX1400L Operating InstructionsRICOH COMPANY, LTD.15-5, Minami Aoyama 1-chome,Minato-ku, Tokyo 107-8544, JapanPhone: +81-(0)3-3479-3111Ricoh shall

viiTABLE OF CONTENTSManuals for this machine .................. 1Advanced Features (This Manua