Ricoh 3260 User Manual

Printer/Scanner UnitType 3260Operating InstructionsScanner ReferenceRead this manual carefully before you use this machine and keep it handy for futur

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Troubleshooting928Selected file is currently in use. Cannot change password. You cannot delete the password of a file whose status is “Waiting...”

When a Message Is Displayed938The destination list has been updated. Specified destination(s) or sender's name has been cleared. A specified d

Troubleshooting948When an Error Message Appears on the Client ComputerThis section describes the main possible causes and solutions for error messages

When a Message Is Displayed958[Cannot specify any more scanning area.] The maximum number of scanning areas that can be stored is 99. Delete unneeded

Troubleshooting968[Invalid Winsock version. Please use version 1.1 or higher.] Install the operating system of the com-puter or copy Winsock from the

979. Initial Scanner SetupThis section explains all required settings and procedures for using the machineas a network scanner.ReferenceFirst, see Gen

Initial Scanner Setup989❖❖❖❖ Destination List SettingsFor explanations of settings, see p.104 “Destination List Settings”.Note❒If [Off] is selected fo

Adjusting Scanner Features999Adjusting Scanner FeaturesIn Scanner Features, you can makesettings for basic operations when us-ing this machine as a sc

Initial Scanner Setup1009SettingsScan SettingsThis section explains how to set thedefaults for scan settings.The scan settings consist of the fol-lowi

Settings1019❖❖❖❖ Wait Time for Next Original(s): SADFWhen dividing originals and scan-ning them separately with theADF to form a single file, select [

31. Getting StartedControl PanelThis illustration shows the control panel when options are installed.1. {{{{User Tools/Counter}}}} keyUse to change de

Initial Scanner Setup1029❖❖❖❖ Original Orientation PrioritySelect the default for originalplacement orientation. When orig-inals are always positioned

Settings1039DDDDEnter the scan size (area) with thenumber keys.Select and enter values for [X3] and[Y3], and then press the {{{{#}}}} key.Depending on

Initial Scanner Setup1049Destination List SettingsSelect the defaults for the titles andthe display priority for the destina-tion list in the machine

Settings1059❖❖❖❖ Compression (Black & White)Select whether or not to compressblack and white scan files.Note❒ The actual time required for filetra

Initial Scanner Setup1069Note❒ When [Multi-page: TIFF] or [Multi-page: PDF] is selected for [FileType Priority], the image will notbe divided even if

10710. AppendixRelationship between Resolution and File SizeResolution and scan area are inversely related. The higher the resolution is set,the small

Appendix10810❖❖❖❖ When Full Color is selected as the Scan TypeThe originals can be scanned using combinations marked with ❍ in the table.*1The scannin

Relationship between Resolution and File Size10910When Using as a Network TWAIN ScannerReferenceTo specify the scanning area or resolution when using

Appendix11010❖❖❖❖ When 16770K colors is selected as the Colors/ GradationsThe originals can be scanned using combinations marked with ❍ in the table(O

Relationship between File Type Specified for Scanning and File Type Specified for E-mail/File11110Relationship between File Type Specified for Scannin

Getting Started4110. Operation switchPress this switch to turn the machine on.The power indicator lights up. To turnthe machine off, press this switch

Appendix11210Placing OriginalsTo correctly display the top/bottom orientation of the scanned original on a cli-ent computer, the placement of the orig

Placing Originals11310*1When using the machine as a network TWAIN scanner, this is the standard orienta-tion for the TWAIN Driver. Normally, set the o

Appendix11410Scanning Documents of Different SizesThe following table shows how originals of different sizes in a batch are scanneddifferently accordi

Software Supplied on CD-ROM11510Software Supplied on CD-ROMTable of filesType 3260 TWAIN DriverThis driver is required to scan an original on the mach

Appendix11610DeskTopBinderDeskTopBinder is to be installed on the client computers for integration andmanagement of various kinds of files such as sca

Specifications for Transmission/Store/Delivery Functions11710Specifications for Transmission/Store/Delivery FunctionsNote❒ Depending on the type or se

Appendix11810Scan to Folder*1When directly entering the destinations, up to 50 destinations can be specified. *2This is the total number of e-mail des

Specifications for Transmission/Store/Delivery Functions11910Store*1On the control panel, the first 16 characters are displayed. When viewing the stor

Appendix12010SpecificationsScan method Flatbed scanningMaximum power consumption 1500WImage sensor type Surface of exposure glass/ADF: CCD Image Senso

121INDEXAA.C.S. Sensitivity Level, 102Administrator Tools, 98, 106BBackground Density of ADS (Full Color), 102CChecking the status of delivery,

Network Scanner51Network ScannerBy installing the printer/scanner option, the machine can be used as a network scanner.As a network scanner, the machi

122EN USA B737-8513SSave, 71Scanning originals, 70Scanning Originals in Several Times, 79Scan Settings, 97, 100Scan Size, 74Scan to Folder,

In accordance with IEC 60417, this machine uses the following symbols for the main power switch: aaaa means POWER ON.bbbb means POWER OFF.cccc means S

Printer/Scanner Unit Type 3260 Operating Instructions Scanner ReferenceEN USA B737-8513

Getting Started61Scan to FolderA scan file can be sent to the FTP server folders or the shared Windows folderson the same network.Referencep.29 “Sendi

Network Scanner71StoreA scan file is stored on the hard disk of the machine and can be viewed, copied,deleted, or retrieved using DeskTopBinder from a

Getting Started81Network Delivery ScannerA scan file from the originals scanned by the machine is stored in the deliveryserver and delivered to the fo

Network Scanner91ReferenceFor details about DeskTopBinder, or Auto Document Link, see the respectivemanuals. See p.i “Manuals for This Machine”.Networ

Getting Started101Installing SoftwareThis section describes how to installthe software supplied on the “Scan-ner Driver and Document Manage-ment Utili

Installing Software111ReferenceIf the installer does not start au-tomatically, see p.10 “Quick In-stall”.BBBBClick [TWAIN Driver].The Software Setup s

IntroductionThis manual contains detailed instructions and notes on the operation and use of this machine. For yoursafety and benefit, read this manua

Getting Started121User AuthenticationWhen user authentication (User CodeAuthentication, Basic Authentication,Windows Authentication, or LDAPAuthentica

User Authentication131Log Off (Using the Control Panel)Follow the procedure below to log offwhen Basic Authentication, WindowsAuthentication, or LDAP

Getting Started141Programming E-mail Addresses and FoldersYou can program e-mail addresses and folders using Address Book Manage-ment in the Administr

152.Sending Scan Files by E-mailScan files can be sent from this machine to specified destinations using the e-mail system. This chapter explains the

Sending Scan Files by E-mail162E-mail ScreenThe e-mail is as shown.The function items displayed serve as selector keys. You can select or specify anit

Sending Scan Files by E-mail172Sending Scan Files by E-mailProcedure for Sending E-mailA scan file is sent after scan settingsand destinations are spe

Sending Scan Files by E-mail182Note❒ Destinations in the destinationlist and registration numbersmust be registered in advancein [System Settings]. Fo

Sending Scan Files by E-mail192Manual entry of an e-mail addressA Press [Manual Input].The soft keyboard appears.Note❒ Depending on the securitysettin

Sending Scan Files by E-mail202❒ It is necessary to differentiatebetween uppercase and low-ercase letters.D Press [OK].E Select a destination.F Press

Sending Scan Files by E-mail212❒If you select [SSSSSearch Options]in [Program / Change / DeleteLDAP Server] in [AdministratorTools] in [System Setting

iManuals for This MachineThe following manuals describe the operational procedures of this machine. Forparticular functions, see the relevant parts of

Sending Scan Files by E-mail222❒ To display details about thedestination, press [Details].J Select a destination.K Press [Exit].Note❒ An e-mail addres

Sending Scan Files by E-mail232Selecting a sender from the listA Press [Attach Sender's Name].B Select the sender.Note❒ When a protection code ha

Sending Scan Files by E-mail242B Press [].C Press [User (Dest.) Name].The soft keyboard appears.Note❒ To search for an e-mail ad-dress, press [E-mail

Sending Scan Files by E-mail252❒ For details about the maximumnumber of characters that canbe entered, see p.117 “E-mail”.❒ When a subject has been sp

Sending Scan Files by E-mail262C Select a message.D Press [OK] twice.Manual entry of a messageA Press [Subject / Message].B Press [E-mail Message].C P

Sending Scan Files by E-mail272BBBBMake settings for original orien-tation, the sides scanned, and oth-er settings if necessary.Referencep.76 “Making

Sending Scan Files by E-mail282Checking the E-mail ResultsThe sending results can be checked.Note❒ For details about the maximumnumber of sending oper

293. Sending Scan Files by Scanto FolderScan files can be sent to the folders of the FTP server or the shared folders of Win-dows. This chapter explai

Sending Scan Files by Scan to Folder303Scan to Folder ScreenThe Scan to Folder screen is as shown.The function items displayed serve as selector keys.

Preparation for Sending by Scan to Folder313Note❒ When the entire list does not fit on onescreen, press [UUUU] or [TTTT] to scrollthrough the list.❒ G

ii❖❖❖❖ Manuals for DeskTopBinder LiteDeskTopBinder Lite is a utility included on the CD-ROM labeled "ScannerDriver and Document Management Utilit

Sending Scan Files by Scan to Folder323Sending Scan Files by Scan to FolderProcedure for Sending by Scan to FolderA scan file is sent after scan setti

Sending Scan Files by Scan to Folder333GGGGSpecify the destination folder.You can specify the destinationfolder in the following ways:•Select it from

Sending Scan Files by Scan to Folder343Press the {{{{4}}}} key, and thenpress the {{{{#}}}} key.Note❒ If a protection code has beenset for the shared

Sending Scan Files by Scan to Folder353L Press [Connection Test].A connection test is performedto check whether the specifiedshared folder exists.Note

Sending Scan Files by Scan to Folder363Note❒ For details about the maxi-mum number of charactersthat can be entered, see p.118“Scan to Folder”.❒ The f

Sending Scan Files by Scan to Folder373Searching for a destination folder in client computers on the networkA Press [Enter Destination].B Press [SMB].

Sending Scan Files by Scan to Folder383Searching for a destination folder in the destination listA Press [].B Press [Search by Dest. Name].The soft ke

Sending Scan Files by Scan to Folder393Note❒A scan file is given a 21-digit(excluding the extension) filename which combines thetime and date the orig

Sending Scan Files by Scan to Folder403CCCCMake the scan settings.Note❒ There are two ways to specifyscan settings, as described be-low:• Configure ea

Checking the Scan to Folder Results413Checking the Scan to Folder ResultsThe sending results can be checked.Note❒ For details about the maximumnumber

iiiTABLE OF CONTENTSManuals for This Machine...iHow to Read This Ma

Sending Scan Files by Scan to Folder423

434. Storing FilesScan files can be stored in the hard disk of the machine using the DocumentServer function, and the stored file can be used later. U

Storing Files444Storage ProcedureYou can scan and store files.AAAAPress the {{{{Scanner}}}} key.Note❒ The illustration is an example.The actual appear

Storing Files454GGGGSpecify file information.Specify a user name, file name, andpassword for the file.ReferenceFor details about specifying fileinform

Storing Files464Specifying a file nameScan files are automatically namedSCAN0001, SCAN0002, etc. If nec-essary, you can change the filename.A Press [F

Displaying the List of Stored Files474Displaying the List of Stored FilesFrom the list of stored files, you candelete stored files or change file info

Storing Files484Viewing the ListThe list of stored files has the following elements.The function items displayed serve as selector keys. You can selec

Displaying the List of Stored Files4945. List of stored filesDisplays the list of stored files.Note❒ The files that are stored by func-tions other tha

Storing Files504Searching by file nameAAAAOn the screen with the list of storedfiles, press [Search by File Name].The soft keyboard appears.BBBBEnter

Displaying the List of Stored Files514CCCCTo select multiple files, repeatstep BBBB.Note❒ For details about the maximumnumber of files that can be se-

iv4. Storing FilesStoring Files ...43Storage Pro

Storing Files524ReferenceFor details about installingDeskTopBinder, see p.11“DeskTopBinder”. For detailsabout the functions of DeskTop-Binder, such as

Managing Stored Files534Managing Stored FilesDeleting FilesYou can delete files that are no longerneeded.Limitation❒ Files waiting for delivery cannot

Storing Files544BBBBPress [Manage / Delete File].CCCCSelect the file for which you wantto change the file information.Note❒ When you select a password

Managing Stored Files554Changing the passwordA Press [Change Password].B Enter a new four to eight digitnumber as the password usingthe number keys.C

Storing Files564

575. Delivering Scan FilesScan files can be sent to a specified destination using the network delivery scan-ner function. This chapter explains the pr

Delivering Scan Files585Preparation for DeliveringTo use the machine as a network delivery scanner, the preparation described be-low is required.Conne

Preparation for Delivering595Network Delivery Scanner ScreenThe network delivery scanner screen is as shown.The function items displayed serve as sele

Delivering Scan Files605Delivering Scan FilesDelivery ProcedureA scan file is delivered after scan set-tings and destinations are specified. Ifnecessa

Delivering Scan Files615GGGGSpecify the destination.You can specify the destination inthe following ways:•Select it from the destination list.• Specif

v8. TroubleshootingIf Your Machine Does Not Operate As You Want...85When Scanning Is Not Performed as Expec

Delivering Scan Files625Searching for a destinationA Press [].B Press [Search Address Book].C Press [Search by Dest. Name].Note❒ To search by comment,

Delivering Scan Files635Note❒To deselect a destination, press[UUUUPrev.] or [TTTTNext] to displaythe destination in the desti-nation field, and then p

Delivering Scan Files645Press the {{{{6}}}} key, and thenpress the {{{{#}}}} key.C Press [OK].Searching for a senderA Press [Attach Sender's Name

Delivering Scan Files655❒ When a subject has been speci-fied, this information is addedto the scan file.❒ The subjects that can be selectedfrom the li

Delivering Scan Files665CCCCMake the scan settings.Note❒ There are two ways to specifyscan settings, as described be-low:• Configure each setting fors

Checking the Status of Delivery675Checking the Status of DeliveryThe sending results can be checked.Note❒ For details about the maximumnumber of sendi

Delivering Scan Files685

696. Using the Network TWAINScanner FunctionThis chapter explains the procedure for scanning originals with the networkTWAIN scanner using DeskTopBind

Using the Network TWAIN Scanner Function706Scanning OriginalsThis section explains how to scanoriginals using the network TWAINscanner function.Note❒

Scanning Originals716DDDDClick [Scan] in the scanner proper-ties dialog box.When there are additional origi-nals to scan, place the originals,and then

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Using the Network TWAIN Scanner Function726

737. Configuring/RegisteringScan SettingsThis section describes how to specify scan settings and how to configure settingsaccording to the orientation

Configuring/Registering Scan Settings747• Text / PhotoFor originals containing amixture of text and photo-graphs• PhotoFor originals containing pho-to

Specifying Scan Settings757❖❖❖❖ EditMake editing settings.• Erase BorderDelete the borders of thescanned original accordingto the width specified.If y

Configuring/Registering Scan Settings767Making the Settings Related to the Orientation of the Original and Scanned SidesTo correctly display the top/b

Making the Settings Related to the Orientation of the Original and Scanned Sides777BBBBMake settings for original orien-tation,Batch/SADF, mixed origi

Configuring/Registering Scan Settings787Note❒ If the final page of a dividedoriginal is blank, you canskip scanning that page. Todo this, select [1 Si

Scanning Originals in Several Times797Scanning Originals in Several TimesOriginals can be divided and scannedto form a single file using either theexp

Configuring/Registering Scan Settings807When using the exposure glassA Press the {{{{Start}}}} key.When scanning is finished, thetime remaining to pla

Scanning Originals in Several Times817When a Time Limit Is Not Specified for Additional OriginalsAAAAPlace the originals.ReferenceThe procedure for pl

1How to Read This ManualSymbolsIn this manual, the following symbols are used:ImportantIf this instruction is not followed, paper might be misfed, ori

Configuring/Registering Scan Settings827ProgramsYou can register frequently used set-tings in the machine memory and re-call them for future use.Note❒

Programs837Recalling a ProgramAAAAMake sure the {{{{Scanner}}}} key is se-lected, and then press the {{{{Pro-gram}}}} key.BBBBPress [BBBB Recall].CCCC

Configuring/Registering Scan Settings847Changing the Program NameAAAAMake sure the {{{{Scanner}}}} key is se-lected, and then press the {{{{Pro-gram}}

858. TroubleshootingThis section contains advice on what to do if you have problems scanning anoriginal, or if the network delivery scanner or e-mail

Troubleshooting868When the Delivery Function Does Not WorkWhen Stored Files Cannot Be AccessedNetwork Cannot Be Browsed When Sending a Scan FileThe TW

If Your Machine Does Not Operate As You Want878The Network Delivery Function Cannot Be UsedOperations are not possible when messages appearProblems Ca

Troubleshooting888When a Message Is DisplayedWhen an Error Message Appears on the Control PanelNote❒ If an error message that is not included in this

When a Message Is Displayed898Cannot send scanned data. Exceeded max. number of files. Unable to cap-ture files. For details about the maximum numbe

Troubleshooting908Exceeded max. file capacity. Delete the unnecessary stored files. For details about the maximum number of files that can be store

When a Message Is Displayed918Exceeded time limit for LDAP server search. Check the server status. A network error has occurred and connection has