Ricoh Printer Reference User Manual

Operating InstructionsPrinter ReferenceRead this manual carefully before you use this machine and keep it handy for future reference. For safe and cor

2Display PanelThis section describes configuration using the display panel when the printerfunction is selected.Initial DisplayImportant❒ The machine

Other Print Operations923ReferenceFor details about the error log on the display panel, see p.106 “Checking theError Log”.For details about the [Auto

Printing from the Print Job Screen933F Press [Hold Print Job List]. A list of a print files stored in the machine appears.Depending on the security s

Other Print Operations943C Press [Hold Print Job List].A list of a Hold Print files stored in the machine appears.Depending on the security settings,

Printing from the Print Job Screen953Printing a Stored Print FileThe following procedure describes how to print a Stored Print file with the PCL6/5c a

Other Print Operations963F Press [Stored Print Job List].A list of Stored Print files stored in the machine appears.G Select the file you want to prin

Printing from the Print Job Screen973Note❒ When multiple print files are selected, the minimum number of set quan-tity among all settings is applied.❒

Other Print Operations983Printing from the Jobs Per User ID ScreenThis describes how to print the files saved in the machine from the User IDscreen.Pr

Printing from the Jobs Per User ID Screen993D Press [List Per User ID].The print job list of the selected user ID appears.E Select the desired print j

Other Print Operations1003Printing All Print JobsA Press the {Printer} key.The Printer screen appears.B On the Printer screen, press [Print Jobs].A li

Printing from the Jobs Per User ID Screen1013E Select the desired print job type, and then press [OK].The confirmation screen appears.The confirmation

34. [Job Reset]Press to cancel the current print job.If you press it when the machine is offlineand Hex Dump is selected, Hex Dump iscanceled.5. [Prin

Other Print Operations1023Form FeedThis section gives instructions for operating the machine when there is no trayfor the selected paper size or type,

Form Feed1033Canceling a Print JobFollow the procedure below for canceling the print job if the message promptingform feed appears.A Press the {Printe

Other Print Operations1043Canceling a Print JobThis section gives instruction to stop printing from the computer or the displaypanel.Canceling a Print

Canceling a Print Job1053Windows - Canceling a Print Job from the computerYou can cancel a print job from the computer if transferring print jobs is n

Other Print Operations1063Checking the Error LogIf files could not be stored due to printing errors, identify the cause of the errorsby checking the e

Spool Printing1073Spool PrintingSpool Printing allows print jobs transferred from a computer to be temporarilystored, and then prints them after they

Other Print Operations1083User Defined PagesUsing this function, you can specify the page numbers for each input tray.Important❒ This function is avai

Printing with the Finisher1093Printing with the FinisherYou can collate, staple, or punch holes in printed paper by installing the optionalfinisher. M

Other Print Operations1103StapleWith the optional Finisher SR3010, Finisher SR3000 or Finisher 1000 installed,sets can be stapled individually when pr

Printing with the Finisher1113Stapling PrecautionsImportant❒ Stapling can be done only with the optional finisher installed.❖ Staple printing will be

4Job ListJobs printed using Copy, Document Server or Printer mode are temporarilystored in the machine, and then executed in order. Using the Job List

Other Print Operations1123PunchWith the optional 2 Tray Finisher installed, holes can be punched into printedoutput.Punch PositionThe specified punch

Printing with the Finisher1133❖ Punch printing will be canceled under the following conditions:• When a paper type that cannot be punched is selected.

Other Print Operations1143CollateWhen printing multiple documents such as handouts for meetings, you can sep-arate sets into order. This function is k

Printing with the Finisher1153Important❒ The Rotating Collate function requires two paper trays containing same sizepaper but in different orientation

Other Print Operations1163CoversUsing this function, you can insert cover and back sheets fed from a differenttray to that of the main paper, and prin

Covers1173• When printing one side• When printing both sides❖ Front and Back Cover SheetPrints the first and last page of the document as the cover an

Other Print Operations1183• Front cover printed on one side, back cover page face inside, and thenumber of pages is even• Front cover printed on one s

Covers1193Note❒ If “Auto Tray Select” is set as the paper feed tray for the body paper, the paperwill be delivered from a tray containing paper in the

Other Print Operations1203ChapteringThe specified page is printed on the same side as the first page, like a book. Also,you can insert chapter slip sh

Chaptering1213Inserting chapter slip sheetsInsert chapter slip sheets before the specified page.•PrintPrints on the chapter slip sheets. When duplex p

5❖ When [Job Order] is selected:The job list is displayed for all functions in the order of print jobs.A Switches between job lists for each function.

Other Print Operations1223Slip Sheet❖ Inserting a slip sheet between each page•Print•Blank❖ Inserting a slip sheet between OHP transparencies•Print•Bl

Slip Sheet1233Note❒ Collate cannot be set when using slip sheets.❒ When the duplex printing or cover printing is set, you cannot insert slipsheets.❒ T

Other Print Operations1243

1254. Direct Printing from a DigitalCamera (PictBridge)What is PictBridge?You can connect a PictBridge-compatible digital camera to this machine using

Direct Printing from a Digital Camera (PictBridge)1264PictBridge PrintingFollow the procedure below to start PictBridge printing on this machine.Impor

PictBridge Printing1274Note❒ Since printing conditions are specified on the digital camera, specifiableparameters depend on the particular digital cam

Direct Printing from a Digital Camera (PictBridge)1284What Can Be Done on This MachineThis machine can perform the following functions using its PictB

What Can Be Done on This Machine1294❖ A5 (148 × 210)❖ Letter (81/2 × 11)❖ B4 (257 × 367)Note❒ Index printouts vary depending on the orientation of the

Direct Printing from a Digital Camera (PictBridge)1304In the above figure, “aaaaa” indicates the file name and “bbbbb” indicates thedate.Paper SizeUse

What Can Be Done on This Machine1314Image Print SizeUse this function to print images with the size specified on the digital camera.-- indicates the i

6Changing the order of jobsYou can change the order in which print jobs in the job list are served:A Press [Job List].B Select the job you want to cha

Direct Printing from a Digital Camera (PictBridge)1324Multi-Image-LayoutUse this function to print multiple images on the specified paper.The number o

What Can Be Done on This Machine1334The number and arrangement of images that can be specified are as follows:Note❒ A form feed may be inserted betwee

Direct Printing from a Digital Camera (PictBridge)1344Form PrintingUse this function to print images in a predetermined layout format.Camera Memo Prin

Exiting PictBridge1354Exiting PictBridgeFollow the procedure below to quit the PictBridge mode.Important❒ Do not disconnect the USB cable while data i

Direct Printing from a Digital Camera (PictBridge)1364Other Reference InformationFor further details about printing on this machine, see the following

1375. Saving and Printing Usingthe Document ServerAccessing the Document ServerThe Document Server enables you to store documents on the machine'

Saving and Printing Using the Document Server1385

1396. The Functions and Settingsof the MachineMainframeNetwork Guide, PostScript 3 Supplement, and UNIX Supplement cover all mod-els, and therefore co

The Functions and Settings of the Machine1406List of the Setting ItemsWeb Image MonitorThe following are the items of Web Image Monitor available with

List of the Setting Items1416❖ Document Server•Document Server❖ Fax Received File• Fax Received File❖ Printer: Print Jobs•Print Job List❖ Job•Job List

7Deleting jobsYou can delete a job currently printing or jobs in the print queue: A Press [Job List].B Select the job to be deleted.To delete multiple

The Functions and Settings of the Machine1426❖ Address Book• Address List❖ Configuration• Device Settings•PrinterMenu User mode Administrator modeAddr

List of the Setting Items1436•Fax•Interface• Network•SecurityMenu User mode Administrator modeEnvironment Settings None Read/ModifySend / Reception Se

The Functions and Settings of the Machine1446•RC Gate•Webpage• Extended Feature SettingsNote❒ Some items are not displayed depending on the security s

List of the Setting Items1456Settings that can be used with PostScript 3The following PostScript 3 settings can be used with the machine:Note❒ Dependi

The Functions and Settings of the Machine1466

1477. AppendixSpecificationsThis section contains the machine's electrical and hardware specifications, in-cluding information about its options.

Appendix1487Note❒ When using MacOS, use only the standard USB Interface. The optional USBinterface board is not supported.❒ When using the USB Interfa

Specifications1497Note❒ You cannot plug devices together to create loops.❒ Do not use cable that is more than 4.5 meters in length.❖ Data transfer spe

Appendix1507❖ Transmittable distance:1 Mbps 400 m2 Mbps 270 m5.5 Mbps 200 m11 Mbps 140 mNote❒ These figures are a guideline for outdoor use. In genera

151INDEXBBluetooth Interface Unit Type 3245, 150Bypass tray, 12Custom size paper using the control panel, 14setting the paper size using the con

8Printer Features MenuThe following explains settings and meanings of functions on Printer Feature.Printer Feature screen appears when you press the {

152 GB GB AE AE B788-7500PPageMaker, 55PDF Direct Print, 73PictBridge, 125Camera Memo Printing, 134Color Matching, 133Date and File Name Pri

Declaration of Conformity“The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di-rectives and the Low Voltage

Operating Instructions Printer ReferenceGB GBAE AE B788-7500

9❖ SystemMenu DescriptionPrint Error Report You can print an error report when a printer or memory error occurs.Auto Continue You can select this to e

10❖ Host Interface❖ PCL MenuBypass Tray Setting Priority You can specify which of the two options, (Printer) Driver / Command or Machine Set-tings, ha

11❖ PS Menu (optional) ❖ PDF Menu (optional) Note❒ Some options do not appear depending optional units or selected printer lan-guages.❒ Some options

IntroductionThis manual contains detailed instructions and notes on the operation and use of this machine. For yoursafety and benefit, read this manua

12Setting Paper on the Bypass TrayThis section gives instructions for setting paper on the bypass tray.For details about paper size and paper type, se

13C Set the paper size using the printer driver or the control panel.The following procedures are not required if you select [Driver / Command]from [B

14D Press [Printer Bypass Paper Size].E Select the paper size.F Press [OK].G Press the {User Tools/Counter} key.The initial screen appears.Note❒ When

15E Press [Custom Size].If a custom size is already set, press [Change Size].F Press [Vertical], enter the vertical size of the paper using the number

16D Press [TNext] to scroll through the list.E Press [Paper Type: Bypass Tray].F Press [OHP (Transparency)] on the [Paper Type] area when loading OHP

171. Preparing the MachineConfirming the Connection MethodThis machine supports network and local connection.Before installing the printer driver, che

Preparing the Machine181❖ Windows Me❖ Windows 2000❖ Windows XP❖ Windows Server 2003❖ Windows NT 4.0ReferenceSee the explanation about how to install t

Confirming the Connection Method191Using as a network printerThis machine can be used as the Windows network printer, the NetWare printserver, or the

Preparing the Machine201Local ConnectionLocal connections can be established via parallel, USB, IEEE 1394 (SCSI print),and Bluetooth connections.Windo

Installing the Printer Driver211Installing the Printer DriverThis section explains how to install the printer driver. There are two ways to in-stall t

iManuals for This MachineRefer to the manuals that are relevant to what you want to do with the machine.❖ About This MachineBe sure to read the Safety

Preparing the Machine221H Click [Finish].A message about restarting the computer appears. Restart the computer tocomplete installation.I Click [Exit]

Installing the Printer Driver231E Select an interface language, and then click [Next >].The default interface language is English.F The message to

Preparing the Machine241Windows 2000 / Windows NT 4.0:A Open [Printers] window from [Start] menu.B In the [Printers] window, click the icon of the pri

Installing the Printer Driver251A Quit all applications currently running.B Insert the CD-ROM into the CD-ROM drive.The installer starts.C Select an i

Preparing the Machine261R After the installation is completed, select one of the options to restart thecomputer either now or later, and then click [F

Installing the Printer Driver271G Select the machine model you want to use.The printer name can be changed in the [Change settings for 'Printer N

Preparing the Machine281Note❒ To stop installation of the selected software, click [Cancel] before installa-tion is complete.❒ Auto Run may not work w

Installing the Printer Driver291G Click [Next >].H Select the machine model you want to use.The printer name can be changed in the [Change settings

Preparing the Machine301ReferenceA message appears if there is a newer version of the printer driver alreadyinstalled. If there is, you cannot install

Installing the Printer Driver311K Click [LPR Port], and then click [OK].If [LPR Port] does not appear, see Windows Help and install it.L Enter the pri

ii• Quick Reference Copy Guide• Quick Reference Fax Guide• Quick Reference Printer Guide• Quick Reference Scanner Guide• PostScript3 Supplement•UNIX S

Preparing the Machine321Using as a Windows Network PrinterThis describes how to install the PCL or RPCS printer driver when using theprinter as a Wind

Using as a Windows Network Printer331H Select the [Printer Name] check box to select the printer models you want touse.The printer name can be changed

Preparing the Machine341Using as a NetWare Print Server / Remote PrinterThis describes how to set up the Windows computer used as the NetWare client.I

Using as a NetWare Print Server / Remote Printer351H Double-click the printer name to display the printer settings.The details shown in [Comment:], [D

Preparing the Machine361Form FeedDo not use NetWare to configure form feed. Form feed is controlled by the print-er driver on Windows. If NetWare form

Installing the Printer Driver Using USB371Installing the Printer Driver Using USBThis section explains how to install printer drivers using USB.Before

Preparing the Machine381H Insert the printer driver. Click [Search for the best driver for your device. [Recom-mended]], and then click [Next >].I

Installing the Printer Driver Using USB391Windows 2000 - USBImportant❒ Installing a printer driver requires Administrator permission. Log on usingan a

Preparing the Machine401H Click [Finish].If the printer driver has already been installed, plug and play is enabled, andthe icon of the printer connec

Installing the Printer Driver Using USB411D Select the [Include this location in the search] check box under [Search for the bestdriver in these locat

iiiTABLE OF CONTENTSManuals for This Machine ...iHow to Read This M

Preparing the Machine421Printing with Parallel ConnectionThis describes how to install the PCL or RPCS printer driver when using the par-allel port.To

Printing with Parallel Connection431M After the installation is completed, select one of the options to restart thecomputer either now or later, and t

Preparing the Machine441Installing the Printer Driver Using IEEE 1394 (SCSI print)The printer drivers can be installed from the supplied CD-ROM provid

Installing the Printer Driver Using IEEE 1394 (SCSI print)451E Insert the CD-ROM into the CD-ROM drive.• If Auto Run starts, click [Cancel], and then

Preparing the Machine461Windows XP, Windows Server 2003This describes how to install the printer driver to the computer with WindonwsXP or Windows Ser

Installing the Printer Driver Using IEEE 1394 (SCSI print)471F Follow the on-screen instructions.If the printer driver has already been installed, the

Preparing the Machine481Printing with Bluetooth ConnectionThis describes how to print using with Bluetooth devices.Supported ProfilesRefer the followi

Printing with Bluetooth Connection491B Check that the printer you want to use appears in 3Com Bluetooth Connec-tion Manager.C On the [Tool] menu, clic

Preparing the Machine501Configuring Security Mode SettingsThis describes how to coufigure the security mode settings.A Start 3Com Bluetooth Connection

Making Option Settings for the Printer511Making Option Settings for the PrinterMake option settings for the machine using the printer driver when bidi

ivInstalling Font Manager 2000...54Using Adobe PageMaker Version 6.0, 6.5,

Preparing the Machine521❖ When connected with the network• The machine must support bidirectional communication.• SmartDeviceMonitor for Client includ

Making Option Settings for the Printer531If Bidirectional Communication Is DisabledSet up option settings when bidirectional communications are disabl

Preparing the Machine541Installing Font Manager 2000Important❒ Under Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0, in-stalling applicatio

Using Adobe PageMaker Version 6.0, 6.5, or 7.0551Using Adobe PageMaker Version 6.0, 6.5, or 7.0Under Windows 95 / 98 / Me / 2000 / XP, Windows Server

Preparing the Machine561

572. Setting Up the Printer DriverPCL - Accessing the Printer PropertiesWindows 95 / 98 / Me - Accessing the Printer PropertiesThere are two methods t

Setting Up the Printer Driver582C Make the necessary settings, and then click [OK].D Click [OK] to start printing.Note❒ The procedure to open the prin

PCL - Accessing the Printer Properties592Making Printer Default Settings - Printing PreferencesImportant❒ You cannot change the printer default settin

Setting Up the Printer Driver602Windows XP, Windows Server 2003 - Accessing the Printer PropertiesMaking Printer Default Settings - The Printer Proper

PCL - Accessing the Printer Properties612D Make the necessary settings, and then click [OK].Note❒ Settings you make here are used as the default setti

vChaptering ...120No slip sheets...

Setting Up the Printer Driver622A On the [Start] menu, point to [Settings], and then click [Printers].The [Printers] window appears.B Click the icon o

PCL - Accessing the Printer Properties632Making Printer Settings from an ApplicationYou can make printer settings for a specific application.To make p

Setting Up the Printer Driver642RPCS - Accessing the Printer PropertiesWindows 95 / 98 / Me - Accessing the Printer PropertiesThere are two dialog box

RPCS - Accessing the Printer Properties652Making Printer Settings from an ApplicationYou can make printer settings for a specific application.To make

Setting Up the Printer Driver662B Click the icon of the printer you want to use.C On the [File] menu, click [Properties].The printer properties dialog

RPCS - Accessing the Printer Properties672B Select the printer you want to use in the [Select Printer] list.C Make the necessary settings, and then cl

Setting Up the Printer Driver682D Make the necessary settings, and then click [OK].Note❒ Settings you make here are used as the default settings for a

RPCS - Accessing the Printer Properties692C Make the necessary settings, and then click [Apply] to start printing.Note❒ The procedure to open the [Pri

Setting Up the Printer Driver702Making Printer Default Settings - DefaultImportant❒ To change the printer default settings including option configurat

RPCS - Accessing the Printer Properties712D Click [OK] to start printing.Note❒ The procedure to open the printer properties dialog box may vary depend

vi

Setting Up the Printer Driver722

733. Other Print OperationsPrinting a PDF File DirectlyYou can send PDF files directly to the machine for printing, without having toopen a PDF applic

Other Print Operations743DeskTopBinder Lite EnhancementsFollow the DeskTopBinder Lite enhancement procedure to print PDF files di-rectly.A On the [Sta

Printing a PDF File Directly753Printing PDF Password-Protected DocumentsFollow the procedure below to print password-protected PDF files.A In the Wind

Other Print Operations763PDF Direct Print Properties1. Setting name:Displays the plug-in configuration name(up to 63 single byte characters)2. Change

Unauthorized Copy Control773Unauthorized Copy ControlYou can embed patterns and text under printed text to prevent unauthorizedcopying of the document

Other Print Operations783❖ Printing a document using [Data security for copying]1. The pattern and text you have setis printed.2. The document is copi

Unauthorized Copy Control793Using [ Mask type:]You can embed patterns and text in a document by setting in the printer driverto prevent unauthorized

Other Print Operations803❒ Due to the effects of the settings, the results of copying, scanning, and savingdocuments in the document server may vary d

Using the Print Job Function813Using the Print Job FunctionThis describes how to print files stored in the machine.The following types of printing can

1How to Read This ManualSymbolsThis manual uses the following symbols:Indicates important safety notes.Ignoring these notes could result in serious in

Other Print Operations823D Sample Print Job ListDisplays only Sample Print files stored in the machine.E Hold Print Job ListDisplays only Hold Print f

Using the Print Job Function833❖ List Per User IDIf you select [List Per User ID] from [Initial Print Job List], the following screen appears:A User I

Other Print Operations843Selecting the Initial Print Job ListFollow the procedure below to set the initial Print Jobs screen, and to show it.Selecting

Printing from the Print Job Screen853Printing from the Print Job ScreenThis section gives instruction about Sample Print, Locked Print, Hold Print, an

Other Print Operations863Printing a Sample Print FileThe following procedure describes how to print a Sample Print file with the PCL6 / 5c and the RPC

Printing from the Print Job Screen873F Select the file you want to print, and press [Print].G Enter the new number of sets using the number keys.You c

Other Print Operations883C Press [Sample Print Job List].A list of Sample Print files stored in the machine appears.Depending on the security settings

Printing from the Print Job Screen893Printing a Locked Print FileThe following procedure describes how to print a Locked Print file with the PCL6/5c a

Other Print Operations903F Select the file you want to print, and then press [Print].The password screen appears.G Enter the password using the number

Printing from the Print Job Screen913C Press [Locked Print Job List].A list of Locked Print files stored appears.Depending on the security settings, c