Ricoh Scanner Operations Instructions

Operating InstructionsScanner ReferenceRead this manual carefully before you use this machine and keep it handy for future reference. For safe and cor

2About the Scanner FunctionsThis section describes functions you can use in the scanner mode.For details about each function, see respective chapters.

Delivering Scan Files924Simultaneous Storage and DeliveryThis section explains how to store a file and simultaneously deliver it.A Press [Store File].

935. Scanning Originals with theNetwork TWAIN ScannerThe TWAIN driver allows you to scan originals into a client computer over a net-work.Before Using

Scanning Originals with the Network TWAIN Scanner945Outline of the Network TWAIN ScannerThis section outlines the network TWAIN scanner function.In th

Before Using the Network TWAIN Scanner955Preparing to Use the Network TWAIN ScannerThis section describes the preparations and settings for using the

Scanning Originals with the Network TWAIN Scanner965Installing the TWAIN Driver from the Supplied CD-ROMThis section explains how to install the TWAIN

Basic Network TWAIN Scanner Operation975Basic Network TWAIN Scanner OperationThis section describes the basic operation for scanning with the network

Scanning Originals with the Network TWAIN Scanner985Note❒ If you have already selected a scanner, you do not need to select the scan-ner unless you wa

996. Various Scan SettingsThis section describes various scan settings.Specifying Scan SettingsThis section explains how to make Scan settings.A Press

Various Scan Settings1006Items for Specifying Scan SettingsThis section describes the items for Scan Settings.Scan TypeSelect a scan type that is appr

Items for Specifying Scan Settings1016Scan SizeSelect the size of the original to be scanned.The following items and sizes can be selected:❖ [Auto Det

3Display PanelThis section explains the two confirmation displays - Check Modes and ScannedFiles Status.You can find explanations about the E-mail scr

Various Scan Settings1026Setting procedure of custom size when scanning an entire originalThis section explains how to set a custom size for scanning

Items for Specifying Scan Settings1036D Specify Original Size (X1 and Y1) using the number keys, and then pressthe {q} key.For example, set X1 to 300

Various Scan Settings1046❒ To scan an original that is smaller than 140 mm, make settings as thoughyou were scanning a section of an original that is

Items for Specifying Scan Settings1056Setting procedure of custom size when scanning part of an originalThis section explains how to set a custom size

Various Scan Settings1066❖ Example 3Examples 1 and 2 (above) explain the procedure for scanning the "R" area of theoriginal.A Press [Scan Se

Items for Specifying Scan Settings1076E Specify Start Position (X2 and Y2) using the number keys, and then pressthe {q} key.For example, set X2 to 30

Various Scan Settings1086How to set originals to scan them by custom sizeThis section explains how to place originals you want to scan at Custom size.

Items for Specifying Scan Settings1096EditMake editing settings.❖ [Erase Border]Deletes the borders of the scanned original according to the specified

Various Scan Settings1106Setting for Scanning Sides of OriginalsThis section explains settings for scanning one- or two-sided originals.One-sided orig

Setting for Scanning Sides of Originals1116C If the last page of the last original is blank, in [Last Page], select [1 Side] or [2Sides].To skip the l

4❖ Check Modes1. [Prev.]Press to return the initial scanner screen.2. Transmission function iconDisplays the icon of the transmissionfunction in use.3

Various Scan Settings1126Setting of Original Feed TypeThis section explains the settings for original orientation, Batch/SADF, mixedsizes, divide, and

Setting of Original Feed Type1136Placing OriginalsTo correctly display the top/bottom orientation of the scanned original on a cli-ent computer, the p

Various Scan Settings1146❒ When you specify Gray Scale for Scan Type, and single page TIFF/JPEG ormulti-page TIFF is selected as the file type, refer

Setting of Original Feed Type1156B Select [Batch] or [SADF].C Press [OK].Note❒ For more details about procedures, see "Scanning Multiple Pages of

Various Scan Settings1166Mixed SizesThis section explains how to set the machine to detect the length of individualoriginals when scanning a batch of

Setting of Original Feed Type1176DivideThis section explains settings for dividing multiple originals by a specifiednumber of pages and then sending t

Various Scan Settings1186Note❒ If the last page of a batch of divided originals is blank, you can skip thatpage. To skip scanning, in [Last Page] unde

Setting of Original Feed Type1196B Press [Divide / Stamp], and then [Stamp].C Press [OK].Note❒ Last pages are stamped even if you selected not to scan

Various Scan Settings1206Scanning Multiple Pages of Originals as One FileThis section explains the procedure for sending multiple originals as a multi

Scanning Multiple Pages of Originals as One File1216F Press the {Start} key to scan originals.If [Batch] is selected, place additional originals, and

5❖ Scanned Files Status1. Date/TimeDisplays the time and date transmissionwas specified by this machine or the timeand date when Done, Error, or Cance

Various Scan Settings1226Setting File Type and File NameThis section explains the procedure for setting file type, file name, and securityfor PDF file

Setting File Type and File Name1236C Select a file type.D Press [OK] twice.Referencep.137 “Scan Settings and File Types”Setting File NameThis section

Various Scan Settings1246B Press [File Name].The soft keyboard appears.C Enter a file name.D Press [OK] twice.

Programs1256ProgramsYou can register frequently used settings in the machine memory and recallthem for future use.Note❒ You can register up to 10 prog

Various Scan Settings1266F Press [OK].The Program screen reappears. When the settings are successfully registered,m appears on the left side of the re

Programs1276Changing a Registered ProgramTo change the settings registered to a program:A Press the {Program} key.B Press [B Recall].C Press the numbe

Various Scan Settings1286Deleting a ProgramTo delete a registered program:A Press the {Program} key.B Press [Delete].C Press the number of the program

Programs1296D Enter a new program name.A program name can be entered using up to 40 characters.E Press [OK].The new program name appears briefly, and

Various Scan Settings1306Scan Settings When Using Twain ScannerThis section explains how to specify original orientation and scan setting for abundle

Scan Settings When Using Twain Scanner1316❖ ADFNote❒ Originals are normally rectangular ( ) or horizontally long ( ). However, thetable above uses squ

6Scanner FeaturesThis section explains Scanner Features settings.To display the Scanner Features screen, press the {User Tools / Counter} key. Fordeta

Various Scan Settings1326

1337. AppendixThe appendix details specifications of the scanner function and explains supple-mentary settings.Relationship between Resolution and Sca

Appendix1347When Using E-mail, Folder Sending, Storing or Network Delivery FunctionThis section explains the relationship between resolution and scan

Relationship between Resolution and Scan Size1357When Using as a TWAIN ScannerThis section explains the relationship between resolution and scan size

Appendix1367❖ If [Gray Scale] is selected in [Col./Grad.:]The originals can be scanned using combinations marked with in the tableif Original Orient

Scan Settings and File Types1377Scan Settings and File TypesThis section explains about the relationship between the file type specified whenscanning

Appendix1387Software Supplied on CD-ROMThis section explains the applications on the supplied "Scanner Driver and Util-ities" or "Scann

Software Supplied on CD-ROM1397DeskTopBinder LiteThis section tells you the file path to DeskTopBinder Lite, the DeskTopBinderLite system requirements

Appendix1407❖ Software installed with DeskTopBinder Lite•Auto Document LinkAuto Document Link on the client computer monitors in-trays of the deliv-er

Values of Various Set Items for Transmission/Storage/Delivery Function1417Values of Various Set Items for Transmission/Storage/Delivery FunctionThis s

7❖ Destination List SettingsItems DescriptionDestination List Display Priority 1 Select the default destination list from the machine's destinati

Appendix1427Folder transmissionThe following table tells you the maximum values of the Scan to Folder functionsettings.Simultaneous TransmissionThe fo

Values of Various Set Items for Transmission/Storage/Delivery Function1437Storage FunctionThe following table tells you the maximum values of the stor

Appendix1447Network Delivery FunctionThe following table tells you the values of setting items for the network deliveryscanner function.Item Maximum v

Specifications1457SpecificationsThe following table tells you the specifications of the scanner.Scan method Flatbed scanningScan speed When using the

146INDEX1 Sided Orig., 1102 Sided Orig., 110AAddress Book, 10, 36, 43ADF, 108, 113, 130Advanced search, 18, 20, 26, 43Attach Subject, 27,

147MManaging stored files, 71Manual entry, 19, 44Message, 28Mixed sizes, 101, 131Multi-pages, 137NNCP, 50, 52NDS, 50, 52NetWare, 35, 5

148 GB GB AE AE D313-6600TTemplate size, 101Text (OCR), 100Text / Photo, 100Text (Print), 100TIFF, 137TIFF/JPEG, 122Transmission functionf

Declaration of Conformity“The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di-rectives and the Low Voltage

Operating Instructions Scanner ReferenceGB GBAE AE D313-6600

8❖ Send Settings❖ Administrator ToolsItems DescriptionTWAIN Standby Time Select the machine's response if a client computer tries to use the TWAI

91. Sending Scan Files by E-mailYou can attach scan files to e-mails and send them via connections such as LANand the Internet.Before Sending Scan Fil

Sending Scan Files by E-mail101Preparation for Sending by E-mailThis section explains the preparation and settings for sending scan files by e-mail.A

Before Sending Scan Files by E-mail111E-mail ScreenThis section explains the screen layout when sending scan files by e-mail.The function items displa

IntroductionThis manual contains detailed instructions and notes on the operation and use of this machine. For yoursafety and benefit, read this manua

Sending Scan Files by E-mail121Basic Operation for Sending Scan Files by E-mailThis section describes the basic operation for sending scan files by e-

Basic Operation for Sending Scan Files by E-mail131J If necessary, press [Return Receipt] to make settings for the Return Receiptfunction.If you selec

Sending Scan Files by E-mail141Referencep.15 “Switching to the E-mail Screen”p.99 “Various Scan Settings”p.110 “Setting for Scanning Sides of Original

Switching to the E-mail Screen151Switching to the E-mail ScreenThis section explains how to switch the screen to the E-mail screen.If the Scan to Fold

Sending Scan Files by E-mail161Specifying E-mail DestinationsThis section explains how to specify e-mail destinations.You can specify e-mail destinati

Specifying E-mail Destinations171Selecting a destination from the listSelect the destination from the destination list.A In the destination list, pres

Sending Scan Files by E-mail181B Using the number keys, enter the five-digit registration number assignedto the required destination folder.If the ent

Specifying E-mail Destinations191C Enter the beginning of the destination name.To search by e-mail address, enter the beginning of the address.D Press

Sending Scan Files by E-mail201❒ The e-mail address that is entered directly can be registered in the ma-chine’s address book. For details, see "

Specifying E-mail Destinations211F Press [Advanced Search].G Enter a character string related to the destination for a search conditionsuch as [Name],

iManuals for This MachineRefer to the manuals that are relevant to what you want to do with the machine.Important❒ Media differ according to manual.❒

Sending Scan Files by E-mail221Note❒ The [Name], [E-mail Address], [Fax Destination], [Company Name], and [Depart-ment Name] search conditions that ap

Specifying E-mail Destinations231Registering a Directly-Entered Destination in the Address BookThis section explains how to register a directly-entere

Sending Scan Files by E-mail241Specifying the E-mail SenderThis section explains how to specify the e-mail sender.To send e-mail, you must specify the

Specifying the E-mail Sender251B Select the sender.C Press [OK].Using a Registration Number to Specify a Sender NameSelect the sender using the regist

Sending Scan Files by E-mail261Selecting the Sender by Searching the Machine’s Address BookThis section explains how to select the sender by searching

Specifying the E-mail Subject271Specifying the E-mail SubjectThis section explains how to specify the e-mail subject.The procedure to specify the subj

Sending Scan Files by E-mail281Specifying the E-mail MessageThis section explains how to specify the e-mail message.The message can be created in the

Specifying the E-mail Message291Manual Entry of a MessageYou can enter the message manually.A Press [Subject / Message].B Press [E-mail Message].C Pre

Sending Scan Files by E-mail301Simultaneous Storage and Sending by E-mailThis section explains how to store a file and simultaneously send it by e-mai

Sending the URL by E-mail311Sending the URL by E-mailThis section explains how to send the URL of a scanned file by e-mail.Use this function if networ

ii❖ Network GuideExplains how to configure and operate the machine in a network environ-ment, and use the software provided.This manual covers all mod

Sending Scan Files by E-mail321❒ You can send the URL by e-mail and simultaneously send it by Scan toFolder. In this case, the file is sent to the Sca

332. Sending Scan Files by Scanto FolderUsing the Scan to Folder function, you can send scan files over the network toshared folders, FTP server folde

Sending Scan Files by Scan to Folder342Sending files to an FTP server1. This machineYou can send scan files to FTP serverfolders. To send scan files t

Before Sending Files by Scan to Folder352Sending files to a NetWare server1. This machineYou can send scan files to NetWare fold-ers. To send scan fil

Sending Scan Files by Scan to Folder362B Make the necessary network settings in [System Settings].If you have connected the machine to the network usi

Before Sending Files by Scan to Folder372Scan to Folder ScreenThis section describes the screen layout when sending scan files by Scan to Fold-er.The

Sending Scan Files by Scan to Folder382Basic Operations When Using Scan to FolderThis section describes the basic operations involved in using Scan to

Basic Operations When Using Scan to Folder392Note❒ If you have selected more than one destination, you can press [UPrev.] or[TNext] next to the destin

Sending Scan Files by Scan to Folder402Switching to the Scan to Folder ScreenThis section explains how to switch to the Scan to Folder screen.If the E

Specifying Scan to Folder Destinations412Specifying Scan to Folder DestinationsThis section explains how to specify Scan to Folder destinations.You ca

iiiTABLE OF CONTENTSManuals for This Machine ...iHow to Read This M

Sending Scan Files by Scan to Folder422Selecting a destination registered in the destination listSelect the destination from the destination list.A In

Specifying Scan to Folder Destinations432Searching the machine’s address book for the destination and selecting itThis section explains how to search

Sending Scan Files by Scan to Folder442Sending Files to a Shared Network FolderThis section explains how to specify the destination when sending files

Specifying Scan to Folder Destinations452F Depending on the destination setting, enter the user name for logging onto the client computer.Press [Manua

Sending Scan Files by Scan to Folder462Referencep.142 “Folder transmission”p.54 “Registering the Path to the Selected Destination in the AddressBook”S

Specifying Scan to Folder Destinations472F Select the destination folder.When the selected folder has sub-folders, the sub-folders list appears.If you

Sending Scan Files by Scan to Folder482Sending Files to an FTP ServerThis section explains how to specify destinations when sending files to an FTPser

Specifying Scan to Folder Destinations492H Press [OK].I Enter the user name according to the setting at the destination.Press [Manual Input] on the ri

Sending Scan Files by Scan to Folder502Sending Files to NetWare serverThis section explains how to specify destinations when sending files to NetWares

Specifying Scan to Folder Destinations512E Enter the path for the folder.If you set the connection type to [NDS], the NDS tree name is "tree"

ivSimultaneous Storage and Sending by Scan to Folder ...553. Storing Files Using the Scanner FunctionBefore Storing Fi

Sending Scan Files by Scan to Folder522❒ You can register the path to the destination in the machine’s address book.For details, see "Registering

Specifying Scan to Folder Destinations532F Select the destination folder.G Press [OK] twice.Note❒ If you change the protocol after entering the path n

Sending Scan Files by Scan to Folder542Registering the Path to the Selected Destination in the Address BookThis section explains how to register folde

Simultaneous Storage and Sending by Scan to Folder552Simultaneous Storage and Sending by Scan to FolderThis section explains how to store a file and s

Sending Scan Files by Scan to Folder562Referencep.61 “Specifying File Information for a Stored File”p.38 “Basic Operations When Using Scan to Folder”p

573. Storing Files Using theScanner FunctionUsing the scanner function, you can store scan files in the machine and then sendthe stored files by e-mai

Storing Files Using the Scanner Function583Note❒ Stored files will be deleted after a set period. For details about specifying theperiod, see General

Basic Operation for Storing Scan Files593Basic Operation for Storing Scan FilesThis section describes the basic operation for storing scan files.A Mak

Storing Files Using the Scanner Function603J Press the {Start} key.If you are scanning batches, place the next originals.Note❒ Depending on the securi

Specifying File Information for a Stored File613Specifying File Information for a Stored FileYou can specify information for a stored file, such as us

v6. Various Scan SettingsSpecifying Scan Settings ...99Items for Spec

Storing Files Using the Scanner Function623Specifying a File NameThis section explains how to change the name of a stored file.A stored file is alloca

Specifying File Information for a Stored File633Specifying a PasswordYou can specify a password for the stored file.Important❒ Do not forget the passw

Storing Files Using the Scanner Function643Displaying the List of Stored FilesThis section describes the list of stored files.Using the list of stored

Displaying the List of Stored Files6531. Keys for searching for filesPress to switch to the screens for search-ing for a file by user name or file nam

Storing Files Using the Scanner Function663Searching the List of Stored FilesYou can search for files from the stored files using the user name or fil

Displaying the List of Stored Files673 Searching by file nameYou can search for a stored file by its file name.A Press [Select Stored File].B Press [S

Storing Files Using the Scanner Function683Checking Stored Files from a Client Computer This section explains how to check a stored file from the clie

Sending a Stored File693Sending a Stored FileThis section explains how to send a stored file.Stored files can be sent by e-mail, Scan to Folder, or th

Storing Files Using the Scanner Function703D If necessary, switch to the e-mail, Scan to Folder, or network delivery scan-ner screen.For details about

Managing Stored Files713Managing Stored FilesThis section explains how to delete stored files and how to change the informa-tion for stored files.Dele

vi

Storing Files Using the Scanner Function723❒ You can also delete files stored in the machine by accessing the machinefrom a client computer using Web

Managing Stored Files733E Specify a new user name.The user names shown here are names that were registered on the [Adminis-trator Tools] tab in [Syste

Storing Files Using the Scanner Function743Changing a file nameYou can change the file name of a stored file.A Press [Select Stored File].The list of

Managing Stored Files753Changing a passwordEnter the password for accessing the stored file.Important❒ Be sure not to forget the password. If you forg

Storing Files Using the Scanner Function763J Press [Exit].Note❒ Using Web Image Monitor or DeskTopBinder, you can also change thepassword of a file st

774. Delivering Scan FilesUsing the ScanRouter delivery software, you can deliver by various methodsscan files produced by the machine.Before Deliveri

Delivering Scan Files784Preparing to Deliver a FileThis section describes the preparations and settings for delivering scan files.Important❒ To use th

Before Delivering Files794Installing DeskTopBinder Lite from the Supplied CD-ROMThis section explains how to install DeskTopBinder Lite on a client co

Delivering Scan Files804Network Delivery Scanner ScreenThis section describes the screen layout when using the network delivery scan-ner.The function

Basic Operation for Delivering Files814Basic Operation for Delivering FilesThis section describes the basic operation for delivering scan files using

1How to Read This ManualSymbolsThis manual uses the following symbols:Indicates important safety notes.Ignoring these notes could result in serious in

Delivering Scan Files824I If necessary, specify the e-mail subject.For details, see "Specifying the Subject of the E-mail to Be Transmitted via t

Basic Operation for Delivering Files834Referencep.84 “Switching to the Network Delivery Scanner Screen”p.99 “Various Scan Settings”p.110 “Setting for

Delivering Scan Files844Switching to the Network Delivery Scanner ScreenThis section explains how to switch the screen to the network delivery scanner

Specifying Delivery Destinations854Specifying Delivery DestinationsThis section explains how to specify delivery destinations.Selecting Destinations R

Delivering Scan Files864Selecting destinations by entering their registration numbersSelect a destination by entering its Short ID number (registered

Specifying Delivery Destinations874C To search by destination name, press [Search by Dest. Name].To search by comment, press [Search by Comment].The s

Delivering Scan Files884Specifying the SenderThis section explains how to specify the e-mail sender when sending a file by e-mail via the delivery ser

Specifying the Sender894Selecting the Sender by Entering the Registration NumberSelect a sender by entering its Short ID number (registered using the

Delivering Scan Files904Selecting a Sender by Searching the Delivery Server’s Destination ListThis section explains how to select a sender by searchin

Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server914Specifying the Subject of the E-mail to Be Transmitted via the Delive