Ricoh 1195L User's Guide

1FAX 1195LBasic User’s GuideRead this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use,

Chapter 12To view Documentation 1From the Start menu, select TYPE 1195L from the Programs Group and then select User’s Guide.—OR—a Turn on your PC. In

92COn-screen programmingCYour machine has been designed to be easy to use. The LCD provides on-screen programming using the menu keys.We have created

Menu and features 93CMenu table CThe default settings are shown in Bold with an asterisk.Choose & OK Choose & OK To accept To exit

941.General Setup(Continued)3.Volume 1.Ring — OffLowMed*HighAdjusts the ring volume.52.Beeper — OffLowMed*HighAdjusts the volume level of the beeper.5

Menu and features 95CLevel 1 Level 2 Level 3 Options Descriptions Page2.Fax 1.Setup Receive(In Fax mode only)1.Ring Delay (00 - 08)02*(Example for the

962.Fax(Continued)2.Setup Send(In Fax mode only)1.Contrast Auto*LightDarkChanges the lightness or darkness of faxes you send.See .2.Fax ResolutionStan

Menu and features 97C2.Fax(Continued)3.Address Book 1.One Touch Dial— Stores up to 22 One Touch Dial numbers, so you can dial by pressing one key (and

982.Fax(Continued)6.Dial Restrict.1.Dial Pad Enter # twiceOnOff*You can set the machine to restrict dialling when using the dial pad.See .2.One Touch

Menu and features 99CLevel 1 Level 2 Level 3 Options Descriptions Page3.Copy 1.Quality — Auto*TextPhotoGraphYou can choose the Copy resolution for you

100Level 1 Level 2 Level 3 Options Descriptions Page5.Machine Info.1.Serial No. — — You can check the serial number of your machine.902.Page Counter —

Menu and features 101C0.Initial Setup(Continued)7.Reset 1.Address & Fax1.Reset2.ExitRestores all stored phone numbers and fax settings.902.All Set

General information 31Control panel overview 1 1 One Touch keysThese 11 keys give you instant access to 22 previously stored numbers. ShiftLets you ac

102Entering text CWhen setting certain menu selections, such as the Station ID, you will need to type text characters. The dial pad keys have letters

103DDGeneral DSpecifications DItem SpecificationPrinter Type LaserPrint Method Electrophotographic Laser PrinterMemory Capacity 16 MBLCD (liquid cryst

104ADF (automatic document feeder)Up to 20 pages (80 g/m2)Up to 30 pages (staggered) Recommended Environment: Temperature: 20°C - 30°C Humidity: 50% -

Specifications 105DDocument Size DItem SpecificationDocument Size (Single-sided)Width 147.3 to 215.9 mmLength 147.3 to 355.6 mm

106Print media D1For labels, we recommend removing each printed label sheet from the output paper tray immediately after it exits the machine to avoid

Specifications 107DFax D1‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, JBIG code). Specifications and p

108Interfaces D1Your machine has a Hi-Speed USB 2.0 interface. The machine can also be connected to a computer that has a USB 1.1 interface.2Third par

Specifications 109DConsumable items D1Approx. cartridge yield is declared in accordance with ISO/IEC 19752.2Drum yield is approximate, and may vary by

Index110EAAddress Book ...3ADF (automatic document feeder)using ...

111EHHELPLCD messages ...92Menu Table ...93LLabels ...

Chapter 148 COPY key: OptionsYou can quickly and easily choose temporary settings for copying.9 FAX keys: Tel/RWhen connected to a PBX, you can use

112SSpeed dialchanging ...36setting up ...36using ...

This machine is approved for use in the country of purchase only. H560-6011

General information 51Volume settings 1Ring volume 1You can choose a range of ring volume levels, from High to Off.While in FAX mode press or to a

62Loading paper and print media2The machine can feed paper from the standard paper tray or manual feed slot.Loading paper in the standard paper tray 2

Loading paper 72c Fan the stack of paper well to avoid paper jams and misfeeds. d Put paper in the tray and make sure: The paper is below the maximum

Chapter 28Loading paper in the manual feed slot 2You can load envelopes and special print media one at a time into this slot. Use the manual feed slot

Loading paper 92d Using both hands, put one sheet of paper in the manual feed slot until the front edge of the paper touches the paper feed roller. Wh

Chapter 210Note<For envelopes only> Pull down the two green levers, one on the left-hand side and one on the right-hand side, as shown in the f

Loading paper 112 Note• Put the paper into the manual feed slot with the side to be printed face up.• Make sure that the print media is straight and i

© 2013 Ricoh Company, Ltd. All rights reserved.

Chapter 212Unscannable and unprintable areas 2The figures below show the maximum unscannable and unprintable areas. The unscannable and unprintable ar

Loading paper 132Paper settings 2Paper Type 2Set up the machine for the type of paper you are using. This will give you the best print quality.a Press

Chapter 214Type and size of paper 2The machine can print on paper loaded from either the standard paper tray or manual feed slot.Paper capacity of the

Loading paper 152Handling and using special paper 2The machine is designed to work well with most types of xerographic and bond paper. However, some p

Chapter 216Envelopes 2Most envelopes designed for laser printers will be suitable for your machine. However, some envelopes may have feed and print-qu

Loading paper 172If you use any of the types of envelopes listed in this guide, they may damage your machine. This damage may not be covered under any

183How to load documents3You can send a fax and make copies from the ADF (Automatic Document Feeder).Using the automatic document feeder (ADF) 3The AD

Loading documents 193d Adjust the paper guides (1) to fit the width of your document.ImportantTo avoid damaging your machine while using the ADF, DO N

204How to send a fax 4The following steps show how to send a fax.a When you want to send a fax, or change fax send or receive settings, press the (FAX

Sending a fax 214Transmission verification report 4You can use the Transmission Verification Report as proof that you sent a fax. This report lists th

iUser’s Guides and where do I find them?Which Guide? What’s in it? Where is it?Safety Information Read this Safety Information first. Please read care

225Receive modes 5NoteYou can use two sizes of paper for printing faxes: A4 and Letter. You must choose a receive mode depending on the external devic

Receiving a fax 235Using receive modes 5Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the Ring Delay before u

Chapter 524Receive Mode settings 5Ring Delay 5The Ring Delay setting sets the number of times the machine rings before it answers in Fax Only and Fax/

Receiving a fax 255Fax Detect 5If FaxDetect is On: 5The machine can receive a fax automatically, even if you answer the call. When you see Receiving o

266Telephone line services 6Setting the telephone line type 6If you are connecting the machine to a line that features a PBX or ISDN to send and recei

Telephone and external devices 276Telephone Service for Some Countries 6Distinctive Ringing (For Singapore and Hong Kong) 6This machine feature lets y

Chapter 628Connecting an external TAD 6You can connect an external Telephone Answering Device (TAD) to the same line as your machine. When the TAD an

Telephone and external devices 296Type C 6For Germany Type D 6For Switzerland a Set your external TAD to one or two rings. (The machine’s Ring Delay s

Chapter 630External and extension telephones 6NoteYou need to turn the Remote Codes setting to on to use the Remote Activation Code l51 and Remote Dea

Telephone and external devices 316Operation from external or extension telephones 6If you answer a fax call on an extension telephone, or an external

iiTable of Contents (Basic User’s Guide)1 General information 1Using the documentation ...

Chapter 632Figure 1: Inadvisable connection 61 Extension socket2 Master socket3 Incoming lineFigure 2: Recommended connection of extension sockets 6

Telephone and external devices 336Using Remote Codes 6Remote Activation Code 6If you answer a fax call on an extension telephone, you can tell your m

347How to dial 7You can dial in any of the following ways.Manual dialling 7Use the dial pad to enter all the digits of the telephone or fax number. On

Dialling and storing numbers 357Search 7You can search alphabetically for names you have stored in the One Touch and Speed Dial locations. (See Storin

Chapter 736c Do one of the following: Enter the name using the dial pad (up to 15 characters). See Entering text uu page 102.Press OK. Press OK to s

Dialling and storing numbers 377Deleting One Touch and Speed Dial numbers 7If you try to delete a One Touch or Speed Dial number, the LCD will show th

388How to copy 8The following steps show the basic copy operation. For details about each option, see Advanced User’s Guide on the CD-ROM.a When you w

39AAReplacing the consumable items AThe machine will indicate when it is time to replace the consumable items. (See Replacing the toner cartridge uu p

40Replacing the toner cartridge AThe toner cartridge can print approximately 2,600 pages 1. Actual page count will vary depending on your average type

Routine maintenance 41AReplacing the toner cartridge Aa Open the front cover, and then leave the machine turned on for 10 minutes for the internal fan

iii5 Receiving a fax 22Receive modes...22Choosing the

42• To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration. d Push down the green lock

Routine maintenance 43A Note• Be sure to seal up the toner cartridge tightly in a suitable bag so that toner powder does not spill out of the cartrid

44ImportantPut the toner cartridge in the drum unit immediately after you have removed the protective cover. To prevent any degradation to the print q

Routine maintenance 45Ah Clean the corona wire inside the drum unit by gently sliding the blue tab from left to right and right to left several times.

46Drum Stop A Drum Stop We cannot guarantee the print quality. Please replace the drum unit with a new one. We recommend a genuine our branded drum un

Routine maintenance 47Ac Take out the drum unit and toner cartridge assembly. Important• We recommend that you place the drum unit and/or the toner ca

48 DO NOT use flammable substances, any type of spray, or an organic solvent/liquid containing alcohol or ammonia to clean the inside or outside of th

Routine maintenance 49Af Put the toner cartridge firmly into the new drum unit until it locks into place. If you put the cartridge in correctly, the g

50Cleaning the outside of the machine Aa Turn off the machine. Unplug the telephone line cord first, disconnect all cables, and then unplug the power

Routine maintenance 51A c Close the control panel cover.NoteIn addition to cleaning the glass strip with a soft lint-free cloth moistened with water,

iv8 Making copies 38How to copy...38Stop copying

52Cleaning the corona wire AIf you have print quality problems, clean the corona wire as follows:a Open the front cover, and then leave the machine tu

Routine maintenance 53A• To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration. d Clea

54d Open the manual feed slot cover. e Press and at the same time. The Drum Cleaning message will appear on the LCD.f Using both hands, slide the

Routine maintenance 55Ai Repeat steps e to h two more times using a new blank sheet of paper each time. Upon completion please discard the used paper.

56• To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration. d Push down the green lock

Routine maintenance 57Af Turn the drum unit gear by hand while looking at the surface of the drum roller (1). g When you have found the mark on the dr

58i Put the drum unit and toner cartridge assembly back in the machine. j Close the front cover.Cleaning the paper pick-up rollers AIf you have paper

Routine maintenance 59Ad Wipe the two pick-up rollers (1) inside of the machine to remove dust. e Put the paper tray back in the machine.f Plug the ma

60BIf you think there is a problem with your machine, check each of the items below first and follow the troubleshooting tips.Identifying your problem

Troubleshooting 61BError and maintenance messages BAs with any sophisticated office product, errors may occur and consumable items may need to be repl

vD Specifications 103General...103Document

62Document Jam The document was not inserted or fed correctly, or the document scanned from the ADF was too long.See Document was not inserted or fed

Troubleshooting 63BNo Toner The toner cartridge is not installed correctly.Pull out the drum unit. Take out the toner cartridge and then put it back i

64Size mismatch The paper in the tray is not a correct size.Load an appropriate size of paper in the tray, and re-set the “Paper Size” ( , 1, 2, 2). (

Troubleshooting 65BTransferring your faxes or Fax Journal report BIf the LCD shows: Init Unable XX Print Unable XX Scan Unable XXWe recommend trans

66Document Jams BDocument was not inserted or fed properly, or was too long Ba Open the control panel cover. b Carefully pull the jammed document towa

Troubleshooting 67Bb Use both hands to slowly pull out the jammed paper. NotePulling out the jammed paper downwards allows you to remove the paper mor

68b After the machine has cooled down, turn off the machine’s power switch.WARNING HOT SURFACEAfter you have just used the machine, some internal part

Troubleshooting 69BImportant• We recommend that you place the drum unit and the toner cartridge on a clean, flat surface with a sheet of disposable pa

70f Using both hands, gently pull the jammed paper out of the fuser unit. g Close the fuser cover and the back cover (face-up output tray).h Put the d

Troubleshooting 71BWARNING HOT SURFACEAfter you have just used the machine, some internal parts of the machine will be extremely hot. Wait for the mac

viTable of Contents (Advanced User’s Guide)The Advanced User’s Guide explains the following features and operations.You can view the Advanced User’s G

72• To prevent damage to the machine from static electricity, DO NOT touch the electrodes shown in the illustration. d Push down the green lock lever

Troubleshooting 73Be Put the toner cartridge back into the drum unit until it clicks into place. If you put the cartridge in correctly, the green lock

74i Put the drum unit and toner cartridge assembly back in the machine. j Close the front cover of the machine. If the machine does not start printing

Troubleshooting 75BIf you are having difficulty with your machine BImportant• If you think there is a problem with your machine, check the chart below

76Receiving Faxes Difficulties SuggestionsCannot receive a fax. Check all line cord connections. Make sure the telephone line cord is plugged into the

Troubleshooting 77BCannot receive a fax.(continued)If you are using a telephone answering machine (External TAD mode) on the same line as your machine

78Custom features on a single line. If you have Call Waiting, Call Waiting/Caller ID, Caller ID, Voice Mail, an answering machine, an alarm system or

Troubleshooting 79BPrint quality difficulties Difficulties SuggestionsPrinted pages are curled.  Low quality thin or thick paper or not printing on t

80Setting Dial Tone detection BWhen you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dia

Troubleshooting 81BImproving the print quality BIf the printout has a quality problem, make a copy. If the copy looks good, the problem is probably no

111Using the documentation1Thank you for buying our machine! Reading the documentation will help you make the most of your machine.Symbols and convent

82 Gray background Make sure that you use paper that meets our specifications. (See Acceptable paper and other print media uu page 13.) Check the ma

Troubleshooting 83B Hollow print Make sure that you use paper that meets our specifications. Rough-surfaced paper may cause the problem. (See Accepta

84 White lines, bands or ribbing across the page Check the machine’s environment. Conditions such as high humidity and high temperatures may cause th

Troubleshooting 85B Black lines down the pagePrinted pages have toner stains down the page. Clean the corona wire inside the drum unit by sliding the

86 Curled or wavy Check the paper type and quality. High temperatures and high humidity will cause paper to curl. (See Acceptable paper and other pri

Troubleshooting 87B Envelope creases Make sure that the two green envelope levers inside the back cover are pulled down when you are printing on enve

88 Poor fixing Open the back cover and make sure that the two green envelope levers on the left and right hand sides are in the up position. Examples

Troubleshooting 89B Curled Turn the paper over in the paper tray, and print again. (Excluding letterhead paper) If the problems remains, switch the A

90Machine Information BChecking the Serial Number BYou can see the machine’s Serial Number on the LCD.a Press , 5, 1.b The machine will display the ma

Troubleshooting 91BHow to reset the machine Ba Press , 0.b Press a or b to display Reset.Press OK.c Press a or b to choose the type of reset function