Ricoh SP C240SF User Manual Page 1

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read "Safety

Fax Problems...

EnvelopeCER1174123331. Print area2. Feed direction3. Approximately 10 mm (0.39 inches)4. Approximately 15 mm (0.59 inches)• The print area may vary de

Loading PaperThis describes how to load paper into the paper tray and bypass tray.• Do not pull out the paper tray forcefully. If you do, the tray mig

Place the tray on a flat surface.2. Push the metal plate down until it clicks into place to lock.CER0313. Pinch the clip on the side paper guide and s

4. Pinch the front end paper guide and slide it inward to match the standard size.CER034CER113When loading custom size paper, position the paper guide

CER0836. Check there are no gaps between the paper and the paper guides; both side and frontend paper guides.CER076If there is a gap between the paper

7. Carefully push tray 1 straight into the machine.CES062To avoid paper jams, make sure the tray is securely inserted.• The upper limit differs depend

1. Remove the rear cover using a coin.CES1232. Pull out tray 1 carefully with both hands.CES059Place the tray on a flat surface.3. Push the metal plat

4. Pinch the extender in the "PUSH" direction, and then pull out the extender until it stops(you will hear a click).CER084After extension, m

CER0826. Pinch the front end paper guide and slide it inward to match the Legal paper size.CER104CER2357. Load the new paper stack print side up.Make

CER103Slide the guides inward until they are flush against the paper's sides.Make sure the paper is not stacked higher than the projection on the

Specifications of the Machine...433

CER1069. Carefully push tray 1 straight into the machine.CES062To avoid paper jams, make sure the tray is securely inserted.• To reinsert the extender

• Before printing on paper other than envelopes, make sure that the fusing unit levers inside the frontcover are pulled up. Leaving the levers lowered

3. Pinch the clips on the side paper guide, and then adjust the guide to the paper size.CER0724. Pinch the clip on the end paper guide and align the a

6. Lift and slide the tray, then push it all the way in.CER074To avoid paper jams, make sure the tray is securely inserted.• The upper limit differs d

• You cannot load paper into the bypass tray while the machine is in Energy Saver mode. If themachine is in Energy Saver mode, press the [Copy] key to

• For details about supported types of paper, see p.86 "Paper and Other Media".• For details about specifying the paper type and size, see p

2. Lower the fusing unit levers.CES2573. Using both hands, carefully push up the front cover until it closes.CES142Loading envelopes in tray 1• Avoid

1. Pull out tray 1 carefully with both hands.CES059Place the tray on a flat surface.2. Take out paper from Tray 1.3. Push the metal plate down until i

6. Set the envelopes in Tray 1 with the printing side facing up.CER111Make sure envelopes are not stacked higher than the upper limit (lower line) mar

• For details about paper types supported by the machine, see p.86 "Paper and Other Media".• For details about the paper settings, see p.118

10

2. Adjust the paper guides to the envelope size.CES2033. Support the envelope with both hands, and insert it carefully until it stops.CES204After the

• Paper type and size can also be specified using the printer driver. For details, see the printer driverHelp.• For prints from the bypass tray, you c

Specifying the standard paper sizeThis section describes how to specify the standard paper size.1. Press the [User Tools] key.CES1842.Press the [ ] [

1. Press the [User Tools] key.CES1842. Press the [ ] [ ] keys to select [System Settings], and then press the [OK] key.3. Press the [ ] [ ] keys to se

Placing OriginalsThis section describes the types of originals you can set and how to place them.About OriginalsThis section describes the types of or

• Sticky originals such as translucent paper• Thin, highly flexible originals• Thick originals such as postcards• Bound originals such as books• Trans

In copier mode In scanner mode In fax mode Left 3 mm 0 mm 1 mm (Letter, Legal)0 mm (other sizes) Bottom 3 mm 2 mm 2 mmPlacing OriginalsThis section de

2. Place the original face down on the exposure glass. The original should be aligned to therear left corner.CES0703. Lower the ADF.Hold down the ADF

2. Place the aligned originals face up in the ADF. The last page should be on the bottom.CES200• When placing originals longer than A4, pull out the A

Entering CharactersThis section describes how to enter characters using the control panel when configuring the machine'ssettings.Use the keys as

1. Guide to the MachineThis chapter provides basic information about the product and this manual.IntroductionThis manual contains detailed instruction

• If the number you entered is too large or too small for the setting, it will not be accepted. If youpress the [OK] key, the machine will increase or

Restricting Machine Functions According toUserYou can set the machine to require a user code when someone tries to use certain machine functions.• Thi

• Sending faxes via LAN-FaxFor each user, you can specify which functions are available upon authentication. A maximum of 30users can be registered.1.

7. Select a user entry, and then click [Change].8. Type a unique user name in [User Name] using up to 16 alphanumeric characters.9. Type a unique user

9. Close the Web browser.• For details about using Web Image Monitor, see p.305 "Using Web Image Monitor".Deleting user entriesThis section

When Machine Functions are RestrictedWhen a machine function is restricted, only authorized users are able to use that function.Depending on the restr

3. Click the [Valid Access] tab (PCL printer driver) or check the [User Code] check box. (LAN-Fax driver).4. Type the user code using 1 to 8 digits, a

3. Using the Printer FunctionThis chapter describes the printer functions.Configuring Option and Paper SettingsConfigure the printer driver according

6. Under [Paper Size Settings], select the tray you want to use, then select the paper size,and then click [Update Now].If bidirectional communication

6. From the [System Preferences] menu, click [Quit System Preferences].Configuring Option and Paper Settings1373

• The product names of Windows Vista are as follows:Microsoft® Windows Vista® UltimateMicrosoft® Windows Vista® BusinessMicrosoft® Windows Vista® Home

Accessing the Printer PropertiesThis section describes accessing the printer properties. For details about settings, see the printer driverHelp.Access

1. On the [File] menu, click [Print...].The [Print] dialog box appears.2. Select the printer you want to use in the [Select Printer] list, and then cl

Basic Operation in Printer ModeThe following procedure explains how to perform basic printing.1. Open the printer properties dialog box in your docume

• If [Auto Continue] under system settings is enabled, the machine ignores the paper type and sizesettings and prints on whatever paper is loaded. Pri

2. Under "Hardware", click [Print & Fax].3. Click [Set Up Printers…].4. Double-click the machine from "Printer List".5. Select

Printing Confidential DocumentsIf you use the Locked Print function, you can password protect your print job.This means that your job is printed only

• For details about [Locked Print], see p.274 "System Settings".Printing a Locked Print fileWhen there is a Locked Print file stored in the

4. Enter the password using the number keys, and then press the [OK] key.The Locked Print file is printed.• You can press the [Escape] key to exit to

1. When the Locked Print message is displayed, press the [User Tools] key.CES1842. Press the [ ][ ] keys to select the file you want to delete, and th

Use the following procedure to check which Locked Print file jobs have been canceled.1. When the Locked Print message is displayed, press the [User To

Microsoft® Windows Server® 2008 R2 FoundationMicrosoft® Windows Server® 2008 R2 StandardMicrosoft® Windows Server® 2008 R2 EnterpriseMicrosoft® Window

• The machine keeps a log of the 10 most recent canceled jobs. If a Locked Print file is canceledwhen the machine's log is already full, the olde

Direct Printing from a Digital Camera(PictBridge)What Is PictBridge?You can connect a PictBridge-compatible digital camera to this machine using a USB

• Some digital cameras need to be switched off when connecting to the printer. For details, see themanual provided with the digital camera.• For detai

Paper sizeUse this function to print on paper with the size specified on the digital camera.Paper size name Actual sizeA4 210 × 297 mm (8.3 × 11.7 in)

Problem Cause SolutionPictBridge is not available. There is a problem with the USBconnection or the PictBridgesettings.Use the following procedure toc

Using Various Print FunctionsThis section briefly describes various print functions that you can configure with the printer driver to makeprintouts ap

Using ICM (Image Color Matching)You can use Windows ICM function to reproduce colors that appear on the computer screen asclose as they are on printed

Reducing or enlarging the documentYou can reduce or enlarge documents by a specific ratio, from 25% to 400% in 1% increments.You can also reduce or en

3. Using the Printer Function1563

4. Using the Copier FunctionThis chapter describes the copier functions.The Screen in Copier ModeThis section provides information about the screen wh

Manuals for This MachineSeveral manuals are provided with this machine. Select the manual that contains the information yourequire.• Media differ acco

• For details about [Function Priority], see p.295 "Administrator Settings".4. Using the Copier Function1584

Basic Operation in Copier ModeThis section describes the basic procedure for making photocopies.• The original in the ADF takes precedence over the or

• You can select the paper tray for printing out copies in [Select Paper] under copy settings. If you setthe machine to switch between tray 1 and 2 au

1. Press the [Copy] key.CES1742. Press the [Clear/Stop] key.CES1733. Press [Yes].Basic Operation in Copier Mode1614

Making Enlarged or Reduced CopiesThis section describes how to specify the reduction or enlargement ratio for the current job.ScalingThere are two way

1. Press the [Reduce/Enlarge] key.CES1772. Press [Reduce] or [Enlarge], press the [ ][ ][ ][ ] keys to select the desired ratio, andthen press the [OK

Combining Multiple PagesThis section describes how to set the machine to combine multiple pages of an original onto a singlesheet of paper.There are t

4-in-1 modeYou can copy four pages of an original onto a single sheet of photocopied paper. Depending onthe orientation of the original, the printout

1. Press the [Reduce/Enlarge] key.CES1772. Press [Reduce], press the [ ][ ][ ][ ] keys to select [Comb. 2 on 1] or [Comb. 4 on 1],and then press the [

When copying onto A4 size paper, you can copy documents that are smaller than A5 size. Likewise,when copying onto a Letter size paper, you can copy do

Model-Specific InformationThis section explains how you can identify the model type and region of your machine.This machine comes in two models which

3. Press the [B&W Start] key or [Color Start] key.A message prompting you to place the original back side down on the exposure glass appears onthe

Making 2-sided CopiesThis section describes how to set the machine to make 2-sided copies by copying single-sideddocuments onto the front and back sid

CES128Use this procedure to set the machine to make 2-sided copies.1. Press the [Copy] key.CES1742. Press the [ ][ ] keys.CES1683. Press the [ ][ ] ke

• Setting this function automatically disables the [ID Card Copy] setting.Making 2-sided Copies1714

Specifying Scan SettingsThis section describes how to specify image density and quality for the current job.Adjusting Image DensityThis section descri

Selecting the Document Type According to OriginalThis section describes how to select the best document type for the original that you are scanning.Th

• For details about [Original Type], see p.253 "Copy Settings".• For details about [System Auto Reset Timer], see p.295 "Administrator

5. Using the Scanner FunctionThis chapter describes the scanner functions.There are two scanning methods: scanning using the control panel and scannin

• The machine's default mode at power on can be specified in the [Function Priority] setting under[Admin. Tools].• For details about [Function Pr

Registering Scan DestinationsThis section describes how to register scan destinations in the Address Book. To send scanned files to ane-mail address (

• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is aRegion A model, refer to the metric units. If your

Scan to E-mail SettingsItem Setting DescriptionQuick Dial Number OptionalSelect when setting the destination as a Quick Dialentry.Name RequiredName of

Item Setting DescriptionScan Size OptionalSelect the scanning size for the original from A5, B5,A4, Executive, Half Letter, Letter, Legal, or custom s

Item Setting DescriptionFile Format (Black & White) RequiredFile format of the scanned file when scanning in blackand white. PDF or TIFF can be se

Item Setting DescriptionQuick Dial Number OptionalSelect when setting the destination as a Quick Dialentry.Name RequiredName of the destination. The n

Item Setting DescriptionDensity OptionalSpecify the image density by clicking the right or leftbuttons. is the lightest, and is the darkest.• To sen

6. Enter the administrator password if required.7. Click [Apply].8. Close the Web browser.• You can unassign a Quick Dial entry from a One-touch butto

Scanning Using the Control PanelScanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTPserver (Scan t

3. Press the [Address Book] key.CES1804. Search for the desired destination by pressing the [ ][ ] keys to scroll the Address Book,and then press the

• To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan filesare discarded.• When you specify a scan destination,

CES183Using the [Pause/Redial] keyPress the [Pause/Redial] key to select the last used destination.CES171• When you specify a scan destination, the ma

List of OptionThis section provides a list of option for this machine, and how it is referred to as in this manual.Option List Referred to asPaper Fee

• This machine does not support the use of USB flash disks connected to external USB hubs. Insertyour USB flash disk directly into the USB flash disk

4. Press the [B&W Start] key or the [Color Start] key.CES169To scan in black and white, press the [B&W Start] key.To scan in color, press the

8. Confirm that "Ready" appears on the display.The scanned file is created in the root directory of the USB flash disk.9. Remove the USB fla

• Changing the preset scan settings for the current destination does not change the informationregistered in the Address Book.• If you specify the las

• When the machine's default for the same setting is changed.• For details about [Scan Size], see p.259 "Scanner Settings".• For detail

Specifying resolutionThis section describes how to specify the scan resolution for the current job.There are six resolution settings. The higher the r

Scanning from a ComputerScanning from a computer (TWAIN scanning) allows you to operate the machine from your computerand scan originals into your com

3. On the [File] menu, click [Select Source...].4. In the [Select Source] dialog box, select the scanner, and then click [OK].5. On the [Tools] menu,

3. Click [Presto! PageManager X.XX], and then double-click [Presto! PageManager X]."X" indicates the version of Presto! PageManager.4. On th

CES19412345671. Scanner:Select the scanner you want to use. The scanner you select becomes the default scanner. Click [Refresh] todiscover all availab

How to Read This ManualSymbolsThis manual uses the following symbols:Indicates points to pay attention to when using the machine, and explanations of

Select this to configure your own scan settings. You can save or delete your custom scan settings byclicking [Save As] or [Delete], respectively.• Whe

6. Using the Fax FunctionThis chapter describes the fax functions.The Screen in Fax ModeThis section provides information about the screen in fax mode

• The display format for time and date can be specified in [Set Date/Time] under [Admin. Tools].• For details about [Function Priority], see p.295 &qu

Setting the Date and TimeThis section describes how to set the time and date for the machine's internal clock, and how to select thedisplay forma

• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].• If an incorrect time or date is input, the machine automa

Registering Fax DestinationsThis section describes how to register fax destinations in the Address Book using the control panel orWeb Image Monitor. T

5. Press the [ ][ ] keys to select [No.], and then enter the desired Quick Dial number (1 to20) or Speed Dial number (1 to 200) using the number keys.

1. Press the [User Tools] key.CES1842. Press the [ ][ ] keys to select [Address Book], and then press the [OK] key.3. If you are requested to enter a

1. Press the [User Tools] key.CES1842. Press the [ ][ ] keys to select [Address Book], and then press the [OK] key.3. If you are requested to enter a

3. From the [Destination Type] list, select [Fax].4. Select [Quick Dial Number] or [Speed Dial Number], and then select the registrationnumber from th

Using ManualsBe sure to read this section before any other part of this manual.• This manual uses procedures based on Windows XP as an example, unless

• If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digitsfollowing the pause. You can specify the length

Sending a FaxThis section describes the transmission modes and the basic operations for sending a fax.• It is recommended that you call the receiver a

2. Press the [ ][ ] keys.CES1683. Press the [ ][ ] keys to select [Immediate TX], and then press the [OK] key.4. Press the [ ][ ] keys to select [Off]

• The "Photo" resolution is not available for Internet Faxes. Faxes will be sent using "Detail" resolutionif "Photo" res

4. Press the [B&W Start] key.CES172• Depending on the machine's settings, you may be prompted to enter the fax number again ifyou manually en

• When in Memory Transmission mode, the machine's memory may become full while scanning theoriginals. In this case, the screen prompts you to can

1. Press the [Facsimile] key.CES1762. Press the [Clear/Stop] key.CES173• If you cancel sending a fax while broadcasting, only the fax to the current d

Specifying the destination using the One Touch buttonsThis section describes how to select a destination registered as a Quick Dial entry using One To

1. Press the [Facsimile] key.CES1762. Press the [Address Book] key.CES180If you want to search for a specific entry by its registration number or name

Specifying the destination using the broadcast functionYou can send a fax to multiple destinations simultaneously. You can broadcast faxes to a maximu

• If you are using a computer running a Windows operating system, the CD-ROM opensautomatically. However, AutoRun may not work under certain operating

1. Press the [Facsimile] key.CES1762. Press the [Pause/Redial] key.CES171Useful Sending FunctionsThis section explains some useful fax functions.You c

3. Press the [On Hook Dial] key.CES181"On Hook" appears on the screen.4. Specify the destination using the number keys.5. If you hear a high

5. If you hear a high pitched tone, press the [B&W Start] key.CES1726. Press [TX], and then press the [B&W Start] key.7. Replace the handset.•

• Press the [Escape] key to discard the current change and return to the initial screen.• You can change the machine's default [Density] setting

• Press the [Escape] key to discard the current change and return to the initial screen.• You can change the machine's default [Resolution] setti

Using the Fax Function from a Computer (LAN-Fax)This section describes how to use the fax function of the machine from a computer.You can send a docum

4. Click the [Address Book] tab.• From the [View:] list, you can select the type of destinations to display.• [All]: Displays all destinations.• [Grou

Setting LAN-Fax destinationsItem Setting DescriptionName Required Name of the destination. Can contain up to 32 characters.Company OptionalCompany nam

1. Open the LAN-Fax Address Book, select the destination you want to modify from the[User List:], and then click [Edit].2. Modify information as neces

3. Select the destination you want to include in the group from [User List:], and then click[Add].To delete a destination from a group, select the des

1. Insert the manual CD-ROM into the CD-ROM drive.If you are using a computer running a Macintosh operating system, open "Manuals.htm" from

1. Open the LAN-Fax Address Book, select the destination you want to delete from [UserList:], and then click [Delete].A confirmation message appears.2

3. For each field, select an appropriate item from the list.Select [*empty*] for fields for which there is no data to import. Note that [*empty*] cann

• Group data cannot be exported or imported.• Up to 1000 destinations can be registered in the LAN-Fax Address Book. If this limit is exceededduring i

6. If you want to attach a fax cover sheet, click [Edit Cover Sheet] on the [SpecifyDestination] tab, and then select the [Attach a Cover Sheet] check

2. Select the print job you want to cancel, click the [Document] menu, and then click[Cancel].Canceling while sending a faxCancel the fax using the co

Settings you can configure for the fax cover sheetsThis section describes the settings you can configure for the fax cover sheets.CES253387612451. Att

4. User TemplateSelect the template for the cover sheet. There are three templates.5. Buttons• Preview...Click to preview the cover sheet before sendi

• For details about settings, see p.193 p.235 "Settings you can configure in the LAN-Fax driver'sproperties".Settings you can configure

• FineSelect this for a document with small print.• PhotoSelect this for a document with images such as photographs or shaded drawings.4. User CodeIf

Receiving a FaxThis section describes fax reception functions.• When receiving an important fax, we recommend you confirm the contents of the received

Feature HighlightsThis section provides information about basic usage and some useful functions of the machine.• Certain functions require special mac

In this mode, you can use the machine with an external telephone answering device.1. Press the [User Tools] key.CES1842. Press the [ ][ ] keys to sele

4. Press the [B&W Start] key.5. Replace the handset.Receiving a fax in Fax Only modeWhen the reception mode is set to Fax Only mode, the machine a

• For details about manually receiving a fax, see p.238 "Receiving a fax in FAX/TEL Manual mode".Receiving a fax in FAX/TAD modeWhen the rec

Manual receptionWhen [Automatic POP] is disabled, use the control panel to manually connect to the POP3 serverand check for new e-mails.1. Press the [

Configuring the forwarding conditionsTo specify the forwarding conditions for received faxes, configure the machine as follows:1. Select [Forward] for

Forwarding[PrintForwardedFile][PrintReceivedFile]ResultsFailure On OffThe machine prints out a forwarding failure reportand stores the fax in memory f

Printing Out Faxes Stored in MemoryThis section describes how to print out received faxes stored in the machine’s memory.• If the machine remains turn

• For details about [Paper Tray Priority], see p.274 "System Settings"Receiving or Rejecting Faxes from Special SendersYou can set the machi

5. Enter the Special Sender’s fax number (up to 20 characters).6. Enter the administrator password if required.7. Click [Apply].8. Close the Web brows

7. Configuring the Machine Using theControl PanelThis chapter describes how to configure and adjust the machine's operational settings using the

CES132Preparation for printing via a networkTo use this machine as a printer via network connection:1. Connect the machine to a network.For details, s

4. Press the [ ][ ] keys to select the document type of the original, and then press the [OK]key.5. Press the [User Tools] key to return to the initia

Menu ChartThis section lists the parameters included in each menu.• Some items might not appear depending on the model type or machine's configur

Pause TimeAuto RedialPrint Fax HeaderFax Feature Settings ([User Tools] key setting)Reception SettingsSelect Paper TrayDelete TX Standby FileCommunica

Network Settings ([User Tools] key setting)EthernetIPv4 ConfigurationIPv6 ConfigurationPrinting Lists/Reports ([User Tools] key setting)Configuration

Admin. Tools LockIPsecFax Number ConfirmationPrinter Feature Settings ([User Tools] key setting)List/Test PrintSystemPCL MenuPS Menu• For details abou

Copy SettingsThis section describes how to configure the copy settings.Changing Copy SettingsThe procedure for changing the sort copy setting is provi

Copy Setting ParametersThis section describes the copy setting parameters.Select PaperSpecifies the paper size used for printing copies.When a tray is

Select this when the original contains both text and photographs or pictures.DensitySpecifies the image density for photocopying.Default: • (Lightest

Select this to photocopy four pages of an original onto a single sheet of paper.When selecting this option, also select the orientation and layout.• P

Sets the machine to copy the front and back sides of an ID card, or other small document,onto the front of a single sheet of paper.Note that enabling

Printing confidential documents1. Use the printer driver to send a print job as a Locked Print file from a computer.For details, see p.143 "Stori

CES125• Top to TopCES126• Top to BottomCES127• Top to BottomCES1287. Configuring the Machine Using the Control Panel2587

Scanner SettingsThis section describes how to configure the scanner settings.Changing Scanner SettingsThe procedure for changing the file type setting

Scanner Setting ParametersThis section describes the scanner setting parameters.Scan SizeSpecifies the scanning size according to the size of the orig

ResolutionSpecifies the resolution for scanning the original.Default: [300 × 300dpi]• 100 × 100dpi• 150 × 150dpi• 200 × 200dpi• 300 × 300dpi• 400 × 40

Fax Transmission SettingsThis section describes how to configure the fax transmission settings.Changing Fax Transmission SettingsThe procedure for set

Fax Transmission Setting ParametersThis section describes fax transmission setting parameters.Immediate TXSets the machine to send a fax immediately w

Auto RedialSets the machine to redial the fax destination automatically when the line is busy or a transmissionerror occurs, if the machine is in Memo

Fax Feature SettingsThis section describes how to configure the fax feature settings.Changing Fax Feature SettingsThe procedure for setting the tray f

• Fax OnlyThe machine automatically answers all incoming calls in fax reception mode.• FAX/TEL(Mnl.)The machine rings when it receives incoming calls.

• Authorized ReceptionSets the machine to receive (or reject) faxes only from the programmed Special Senders. Thishelps you screen out unwanted docume

CES103Preparation for making enlarged or reduced copiesTo always enlarge or reduce copies:1. Configure the machine's default [Reduce/Enlarge] set

Sets the machine to store the faxes in memory for printing or delete them after forwarding.This setting appears only for the Type 2 model.Default: [Of

To delete a fax job, select the desired job, and then select [Yes]. Selecting [No] exits to theprevious level of the menu tree without deleting the fa

Specifies the reception speed for the fax modem.Default: [33.6 Kbps]• 33.6 Kbps• 14.4 Kbps• 9.6 Kbps• 7.2 Kbps• 4.8 Kbps• 2.4 Kbps• JBIGEnables transm

• Do not Print• Print Fax JournalSets the machine to print a fax journal automatically for every 50 fax jobs (both sent andreceived).The fax journal w

Fax Address Book SettingsThis section describes the fax Quick Dial/Speed Dial settings.Registering Fax Destinations in Fax Quick Dial/Speed DialRegist

Specifies the name for Speed Dial entries. The name can contain up to 20 characters.Fax Address Book Settings2737

System SettingsThis section describes the machine's operational settings.Changing System SettingsThe procedure for changing the volume of the pan

Specifies the volume of the beep that sounds when a key is pressed.• Off• Low• Middle• High• Ring VolumeSpecifies the volume of the ring when a call i

• Middle• HighTray Paper Settings• Paper Type: Tray 1Specifies the paper type for tray 1.Default: [Middle Thick Paper]Thin Paper, Plain Paper, Middle

A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 x 14, 8 1/2 x 11, 5 1/2 x 8 1/2, 7 1/4x10 1/2, 8 x13, 8 1/2 x 13, 8 1/4 x 13, 16K, 4 1/8 x 9 1/2, 3 7/8 x 7 1/2, C5

1. Configure the machine's default [Reduce/Enlarge] setting.For details, see p.253 "Copy Settings".To use this function for the current

If [Auto] is selected for [Select Paper Tray] under fax feature settings, and both tray 1and tray 2 contain paper of the same size, the machine starts

Default: 30 seconds• 5 to 60 seconds, in increments of 1 second• Fixed USB PortSpecifies whether the same printer/LAN-Fax driver can be used for multi

(New), , , , , (Needs replacing)• Cyan: (New), , , , , (Needs replacing)• Yellow: (New), , , , , (Needs replacing)• Other SuppliesDisplay

• Off• Lvl.1: WeakSelect this mode if printouts are blurred.• Lvl.2: MediumSelect this mode if printouts are curled and/or blurred. Note that if you s

Low toner level notification will be made when the number of pages that can be printed withthe remaining toner is approximately 300.• NormalLow toner

Network SettingsThis section describes the network settings.Changing Network SettingsThe procedure for changing the network speed is provided as an ex

Displays the machine's MAC address.• Ethernet SpeedDisplays the current Ethernet speed setting.• 100Mbps Full Duplex• 100Mbps Half Duplex• 10Mbps

Specifies the machine's subnet mask when DHCP is not used.Use this menu to check the current subnet mask when DHCP is used.Default: XXX.XXX.XXX.X

• Prefix LengthSpecifies the prefix length, using a value between 0 and 128.• Gateway AddressSpecifies the IPv6 address of the default gateway. Can co

Printing Lists/ReportsThis section describes the types of reports that can be printed.Printing the Configuration PageFollow the procedure below to pri

CES124Change the machine's default setting to apply 2-sided copying.Preparation for making 2-sided copies1. Configure the [2 Sided Copy] setting

Fax Speed Dial Dest. ListPrints a list of Speed Dial entries.• Sort by Speed Dial No.Prints the list with the entries sorted by Speed Dial registratio

Shows the version of the machine's bootloader.• Firmware VersionShows the version of the machine's firmware.• Engine FW VersionShows the ver

• Total Counter• Printer• Coverage• Economy Color Prints• Scanner• Facsimile• Copier• Duplex• No.of Toner (High Yield /Low Yield)System SettingsShows

• Manual Address• Prefix Length• DNS Method• Primary DNS Server• Secondary DNS Server• Domain Name• Default Gateway• Gateway (Manual Addr.)Internet Fa

Communication TypeShows the following information:• Transmission: a fax was sent.• Reception: a fax was received.• LAN-Fax: a fax was sent by LAN-Fax.

TypeShows the following information:• Redial: sending was done by automatic redial.• Broadcast: sending was done by broadcast.• LAN-Fax: sending was d

Color B&WShows whether scanning was performed in color or black and white.File FormatShows the file format.ResultsShows whether the transmission s

Administrator SettingsThis section describes administrator settings.Changing Administrator SettingsThe procedure for changing the start-up mode after

Specifies the date of the machine’s internal clock.Only dates that correspond with the year and month can be set. Incompatible dates will berefused.De

Default: [PSTN]• PSTN• PBXPBX Access NumberSpecifies the dial number to access the outside line when the machine is connected to a PBX.Make sure that

TABLE OF CONTENTS1. Guide to the MachineIntroduction...

TWAIN scanning is available with both USB and network connections.Scanning using the control panelScanning using the control panel allows you to send

• On (30 seconds)• EnergySaverMode 2The machine enters Energy Saver mode 2 after the period of time specified for this setting ispassed. The machine c

Admin. Tools LockSpecifies a four-digit password for accessing the [Address Book], [Network Settings], and [Admin.Tools] menus.Do not forget this pass

Printer Feature SettingsThis section describes the printer feature settings.• Printer feature settings are only available for the Type 2 model.Changin

• Config. PagePrints general information and the current configurations of the machine.• Menu ListPrints the machine's function menus.• Test Page

• Short Edge Bind• Blank Page PrintSets the machine to print blank pages.When cover sheet printing is enabled from the printer driver, cover sheets ar

• Point SizeSpecifies the point size for the default font.This setting is effective only for a variable-space font.Default: 12.00 points• 4.00 to 999.

• ResolutionSpecifies the print resolution in dots per inch.Default: [600 × 600 1bit]• 600 × 600 1bit• 600 × 600 2bit• 600 × 600 4bitPS MenuSpecifies

8. Configuring the Machine Using WebImage MonitorYou can check the machine's status or change its settings by accessing the machine directly usin

• For details about configuring the machine using the control panel, see p.247 "Basic OperationUsing the Menu Screen".• For details about TC

Displaying Top PageWhen you access the machine using Web Image Monitor, the top page appears in your browser'swindow.1. Launch the Web browser.2.

2. Specify the network settings, such as the machine's IP address.For details, see p.74 "Configuring the Machine".3. Install the scanne

4. Main areaDisplays the contents of the item selected in the menu area.Information in the main area is not automatically updated. Click [Refresh] at

Checking the System InformationClick [Home] to display the main page of Web Image Monitor. You can check the current systeminformation on this page.Th

Item DescriptionCyan Shows the amount of cyan toner remaining.Waste Toner Bottle Shows the remaining life of the waste toner bottle, as "Status O

Page CounterItem DescriptionPrinter Shows the following for pages printed using the printer function:• Total number of pages• Number of color pages• N

Item DescriptionFax Shows the following for public telephone line faxes:• Total number of pages sent and received• Number of pages sent• Number of pag

Economy Color PrintsItem DescriptionEconomy Color Prints(Color)Shows the number of pages printed in Economy Color Printing mode usingthe printer funct

Checking the Machine InformationClick the [Machine Information] tab on the main page to display machine information.Machine InformationItem Descriptio

Configuring the System SettingsClick [System Settings] to display the page for configuring the system settings.This page contains the following tabs:

Configuring the Paper SettingsClick the [Tray Paper Settings] tab on the system settings page to configure the paper settings.Tray 1Item DescriptionPa

Bypass TrayItem DescriptionPaper Size Select the paper size for the bypass tray from the following:A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11,

CES187Preparation for sending scanned files to an FTP server1. Connect the machine to the network.For details, see p.69 "Connecting with a Networ

• The information about tray 2 appears only when it is installed.Specifying the Size of Paper for Printing CopiesClick the [Copier] tab on the system

Select Paper TrayItem DescriptionSelect Paper Tray Select the tray for printing faxes from the following: [Auto], [Tray 1], or[Tray 2].If [Auto] is se

Item DescriptionPrint Automatically Select whether the faxes received into the machine’s memory are printedautomatically or stored for later manual pr

Item DescriptionReceive Conditions Specifies whether to receive or reject faxes from the programmed SpecialSenders.• Special SenderReceive faxes from

Priority TrayItem DescriptionPrinter Select the tray that the machine uses first for printer jobs from tray 1 or tray2.If automatic tray selection is

Toner SavingItem DescriptionToner Saving Enable this setting to print using a reduced amount of toner when printingout copies.Configuring the I/O Time

Item DescriptionLocked Print Timeout(seconds)Specifies how many seconds the machine holds a new Locked Print file,when the machine cannot store any mo

Registering DestinationsScan and fax destinations can be registered using Web Image Monitor.A maximum of 100 scan destinations and 200 fax destination

Registering Fax Special SendersFax Special Senders can be registered using Web Image Monitor.A maximum of 30 Special Senders be registered.• For detai

Restricting Machine Functions According toUserYou can set the machine to require a user code when someone tries to use certain machine functions.• Thi

4. Register the destinations to the Address Book using Web Image Monitor.For details, see p.177 "Registering Scan Destinations".Sending scan

Configuring the Network SettingsClick [Network Settings] to display the page for configuring the network settings.This page contains the following tab

Item DescriptionGateway Enter the IPv4 address of the network gateway.Configuring the IPv6 SettingsClick the [IPv6 Configuration] tab on the network s

Item DescriptionLink-local Address Displays the link local address of the machine. The link local address is anaddress that is valid only inside the l

Network Print SettingItem DescriptionIPP Select to enable network printing using Internet Print Protocol (via TCP port631/80).FTP Select to enable net

DNSItem DescriptionDNS Method Select whether to specify domain name servers manually or receive DNSinformation from the network automatically. When se

E-mail Notification 1/E-mail Notification 2Item DescriptionDisplay Name Enter a sender name for notification e-mail. Can contain up to 32characters.E-

SNMPItem DescriptionSNMP Select whether to enable the machine to use SNMP services.TrapItem DescriptionTarget Trap Select whether to enable the machin

Item DescriptionContact Enter the contact information of the machine. The contact informationentered here is displayed on the main page. Can contain u

Item DescriptionDevice E-mail Address Enter the machine’s e-mail address.This address is used as the sender's address of e-mail messages sent fro

Item DescriptionAuthentication Select an authentication method from the following:[None]: Password will not be encrypted.[APOP Authentication]: Passwo

3. Configure the time and date.For details, see p.201 "Setting the Date and Time".4. Register the destinations to the Address Book using the

Item DescriptionPOP Server: E-mailReception SettingSelect whether to leave or delete e-mails in the POP3 server after receivingthem.[No]: Delete e-mai

Configuring the IPsec SettingsClick [IPsec Settings] to display the page for configuring the IPsec settings.This page contains the following tabs: [IP

• For details about which ICMP message types will be bypassed when setting [All ICMP Bypass] to[Inactive], see Web Image Monitor Help.Configuring the

IP Policy SettingsItem DescriptionNo. Specify a number between 1 and 10 for the IPsec policy. The number youspecify will determine the position of the

Item DescriptionAction Specify how the IP packets are processed from the following:• [Allow]: IP packets are both sent and received without IPsec appl

Item DescriptionAuthenticationAlgorithm for ESPSpecify the authentication algorithm to be applied when [ESP] is selectedfor [Security Protocol] from t

• For details about IPsec, see p.427 "Transmission Using IPsec".8. Configuring the Machine Using Web Image Monitor3448

Printing Lists/ReportsClick [Print List/Report] to display the page for printing reports. Then, select an item and click [Print] toprint out informati

• Reports will be printed on A4 or Letter size paper. Load one of these sizes of paper into the traybefore printing reports.• For details about automa

Configuring the Administrator SettingsClick [Administrator Tools] to display the page for configuring the administrator settings.This page contains th

CES191Preparation for sending faxes from a computer connected via USB1. Connect the machine to a computer using a USB cable.For details, see p.67 &quo

• For details about the SMTP settings, see p.335 "Configuring the SMTP Settings".Resetting the Machine’s SettingsClick the [Reset Settings]

• When sending the machine for repair, it is important that you create backup files in advance. Themachine's settings are returned to the default

• [Back up IPsec Settings] appears only when a password is specified in [Administrator Password].Restoring the Machine's Settings from a Backup F

Configuring the Date and Time SettingsClick the [Set Date/Time] tab on the administrator settings page to configure the date and time settings.Set Dat

Energy Saver ModeItem DescriptionEnergy Saver Mode 1 Select [Active] to set the machine to enter Energy Saver mode 1 if themachine has been idle for a

9. TroubleshootingThis chapter provides a guide for solving problems in operating the machine.OverviewTroubleshooting is divided into the following se

Common ProblemsThis section describes how to troubleshoot common problems that may occur while operating themachine.Problem Possible cause SolutionThe

• If any of these problems persist, turn off the power, pull out the power cord, and contact your salesor service representative.Common Problems3559

Paper Feed ProblemsIf the machine is operating but paper will not feed or paper jams occur frequently, check the condition ofthe machine and paper.Pro

Problem SolutionMultiple sheets of paper are fed atone time.• Fan the paper well before loading. Also make sure thatthe edges are even by tapping the

Guide to ComponentsThis section lists the names and functions of the parts of this machine.Exterior: Front ViewCES1511. ADF (Auto document feeder) Cov

Problem SolutionImages are printed diagonally to thepages.CER091If there are gaps between the paper and the paper guides,adjust the paper guides to re

CES1501231. Fusing UnitIf paper is jammed in the fusing unit, see p.359 "If paper jams inside the fusing unit".2. TrayIf paper is jammed in

1. Pull the opening lever on the front cover, and then carefully lower the front cover.CES1412. Lower the fusing unit lever, and pull out the jammed p

CES1453. Pull up the fusing unit levers.CES2584. Using both hands, carefully push up the front cover until it closes.CES142• When closing the front co

1. Pull the opening lever on the front cover, and then carefully lower the front cover.CES1412. Pull out the jammed paper carefully.CES083If paper has

3. Using both hands, carefully push up the front cover until it closes.CES142• Do not pull out the paper tray (Tray 1).• If paper is jammed in tray 2

2. Carefully remove any paper that is jammed under the transfer unit.CER046If you cannot find the jammed paper, look inside the machine.3. Using both

1. Open the ADF cover.CES1002. Gently pull the jammed original to remove it. Be careful not to pull the original too hard,as it may rip.CES1013. If yo

4. Lift the paper feed roller slightly and pull it out toward you.CES1135. Gently pull the jammed original to remove it.CES1146. If you cannot pull ou

7. Gently pull the jammed original to remove it.CES1218. Put the paper feed roller back in with the roller part facing downwards.CES1159. Lower the le

8. Tray 2 (option)This tray can hold up to 500 sheets of plain paper.9. Bypass TrayLoad paper here sheet by sheet.10. Control PanelContains a screen a

10. Close the ADF cover.CES10211. Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed originalto remove it.Be careful

Print Quality ProblemsThis section describes likely causes of and possible solutions for problems with print quality.Checking the Condition of the Mac

Printer ProblemsThis section describes printing problems and possible solutions.Problem SolutionAn error occurs.If an error occurs when printing, chan

Problem SolutionA Locked Print file is canceled.• The machine already has 5 jobs or 5 MB of Locked Printdata. Print or delete an existing Locked Print

Problem SolutionThe whole printout is blurred.• Paper is damp. Use paper that has been stored properly.See p.86 "Paper and Other Media".• Se

Printed Colors Do Not Match Displayed ColorsIf the colors of images displayed on the computer screen do not match print results, the cause may beone o

Copier ProblemsThis section describes photocopy problems and possible solutions.Problem SolutionPhotocopied pages are not incorrect order.On the contr

Problem SolutionPhotocopied paper is dirty.• Image density is too high.Adjust the image density. See p.172 "Adjusting ImageDensity".• Toner

Scanner ProblemsThis section describes scanner problems and possible solutions.Problem SolutionThe machine does not start scanning.The ADF or ADF cove

Fax ProblemsThis section describes fax problems and possible solutions.When an error code appears on the fax journal or transmission status reportThe

6. External Telephone ConnectorFor connecting an external telephone.7. USB PortFor connecting the machine to a computer using a USB cable.8. Ethernet

Error Code Solution1XXX32 to 1XXX84An error occurred while sending a fax.• Confirm that the telephone line is properly connected tothe machine.• Disco

Error Code Solution3XXX11 Connection to the server failed while sending an Internet Fax.• Confirm that the network cable is properly connected tothe m

Error Code Solution4XXX21 Connection to the server failed while receiving an Internet Fax.• Confirm that the network cable is properly connected tothe

Error Code Solution4XXX43 A TIFF file could not be received via Internet Fax properly.• The compression method of the received TIFF file wasother than

Problem SolutionCannot print received faxes.• The paper tray is empty. Load paper in the paper tray.See p.99 "Loading Paper".• The paper tra

Error and Status Messages on the ScreenThis section describes the meaning of messages that appear on the screen and what to do when aparticular messag

Message Causes SolutionsADF OriginalMisfeedOpen ADF CoverandRemove paper.An original has been jammedinside the ADF.• Remove jammed originals, and then

Message Causes SolutionsCannot copy.Set Original to ADF2-in-1, 4-in-1, or 2-sided copycould not be performedbecause the originals were notplaced in th

Message Causes SolutionsDial Failed The fax could not be sent.• Confirm that the fax number youdialed is correct.• Confirm that the destination is a f

Message Causes SolutionsIndep.Sply.Toner: XA non-supported print cartridgeis installed for the indicatedcolor.Remove and replace it with a printcartri

CES118InteriorCES1331. Print CartridgesLoad from the machine rear, in the order of cyan (C), magenta (M), yellow (Y), and black (K). Messagesappear on

Message Causes SolutionsMemory Overflow• The machine's memoryreached capacity whilescanning the first page ofthe original to store a faxjob in me

Message Causes SolutionsOut of Paper: XThe indicated tray has run out ofpaper.Load paper to the indicated tray. See p.99"Loading Paper".Out

Message Causes SolutionsServer ConnectionFailedA scanned file could not be sentbecause the destination couldnot be reached.Confirm that the destinatio

Message Causes SolutionsToner Set Error: XThe print cartridge has not beeninstalled or has not beeninstalled correctly.Reinstall the print cartridge.

Message Causes SolutionsUSB MemoryOverflow Press ClearkeyThe Scan to USB function failedbecause there was not enoughmemory on the USB flash disk.Use a

Replacing Print Cartridges• Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will igniteon contact with naked fl

• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consulta doctor if necessary.• If toner or used toner is

CER088• Do not touch the ID chip on the side of the print cartridge as indicated in the illustration below.CES032• When removing print cartridges, be

CES1382. Carefully lift out the print cartridge vertically, holding its center.From the rear, the print cartridges are installed in the order of cyan

4. Hold the print cartridge and shake it from side to side five or six times.CER236Even distribution of toner within the bottle improves print quality

Multi-access...

Control PanelThis section describes the names and usage of the parts of the control panel.• The actual control panel may look different from the illus

CES1408. Put the cover that you removed in step 5 on the old print cartridge. Then, put the old printcartridge into the bag, and then put it into the

Replacing the Waste Toner Bottle• Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an openflame.• Wait at least

• Make sure the transfer unit is installed. If the transfer unit is not installed, install it before turning onthe power.• Comply with the waste toner

4. Hold the center of the waste toner bottle, and then carefully pull it partially out withouttilting it.CES0735. Pull the waste toner bottle halfway

CES0766. Close the bottle cap.CER039CER0897. Hold the center of the new waste toner bottle, and then carefully insert it halfway into themachine body.

CES078To prevent the waste toner bottle touching the intermediate transfer unit (the position shown by thearrow in the illustration below), do not lif

9. Place the transfer unit down on the front cover.CES08110. Slide the transfer unit along the guide rails into the machine. When it stops, push on th

10. MaintenanceThis chapter describes how to maintain the machine.CleaningCautions to Take When Cleaning• Do not remove any covers or screws other tha

Cleaning the Toner Density SensorClean the machine when the error message instructing you to do so appears.This procedure explains how to clean the to

3. Slide the toner density sensor lever once to the left.CER056Slide the lever only once.4. Carefully insert the print cartridge removed in step 2 ver

• Fax mode: select Standard, Detail, or Photo.6. [User Tools] keyPress to display the menu for configuring the machine's system settings.7. [Copy

Cleaning the Friction Pad and Paper Feed RollerIf the friction pad or paper feed roller is dirty, a multi-feed or jam might occur. In this case, clean

4. Wipe the friction pad with a damp cloth.CER0585. Wipe the rubber part of the roller with a soft damp cloth. After that, wipe it with a drycloth to

7. Reload the removed paper into the tray, and then push the tray carefully into the machineuntil it clicks into place.CES0628. Insert the plug of the

• Do not put your hands inside the machine when the input tray is removed. Some internal partsbecome hot and are a burn hazard.• Do not use chemical c

4. Wipe the inside of the paper tray with a cloth.CER2175. Push the metal plate down until it clicks into place to lock it.CER0316. Reload the removed

7. Pull the opening lever on the front cover, and then carefully lower the front cover.CES141Be sure to set the registration roller in the position sh

Cleaning the Exposure GlassThe following procedure describes how to clean the exposure glass.1. Lift the ADF.Be careful not to hold the input tray whe

Moving the MachineThis section provides cautions that you must follow when moving the machine both short and longdistances.• If you have to move the m

Moving over a Short Distance• Do not remove the print cartridges when moving the machine.1. Be sure to check the following points:• The power switch i

1. Be sure to check the following points:• The power switch is turned off.• The power cord is unplugged from the wall outlet.• All other cables are un

• Scanner mode: select from 5 levels of density.• Fax mode: select from 3 levels of density.21. [Reduce/Enlarge] key• Copier mode: press to specify th

DisposalAsk your sales or service representative for information about correct disposal of this machine.10. Maintenance41810

If the Machine is Not Going to Be Used for aLong TimeIf the machine is going to be inactive for a long time, follow the procedure shown here.• It is d

3. Pull the opening lever on the front cover, and then carefully lower the front cover.CES1414. Lower the fusing unit lever.CES2575. Close the front c

1. Plug in the power cable.2. Pull the opening lever on the front cover, and then carefully lower the front cover.CES1413. Pull up the fusing unit lev

Where to InquireContact your sales or service representative for further information about topics covered in this manualor to inquire about topics not

Consumables• Our products are engineered to meet high standards of quality and functionality, and werecommend that you use only the expendable supplie

• The actual number of printable pages varies depending on the image volume and density, numberof pages printed at a time, paper type and paper size u

11. AppendixFunctions and Network Settings Available inan IPv6 EnvironmentThe functions and network settings of this machine that are available in an

Web Image MonitorAllows you to check the machine's status and configure its settings using a Web browser.Configuration PagePrints a configuration

Transmission Using IPsecFor securer communications, this machine supports the IPsec protocol. When applied, IPsec encryptsdata packets at the network

• For details about what to do when the Alert indicator is flashing or lit, see p.383 "Error and StatusMessages on the Screen".• For details

AH ProtocolThe AH protocol provides secure transmission through authentication of packets only, includingheaders.• For successful authentication, the

Encryption Key Exchange Settings Configuration FlowThis section explains the procedure for specifying encryption key exchange settings.Machine PC1. Se

Specifying IPsec Settings on the ComputerSpecify exactly the same settings for IPsec SA settings on your computer as are specified for the IPsecSettin

22. Select "My IP Address" in "Source address", and then click [Next].23. Select "A specific IP Address" in "Destin

[58] as the protocol number for the "Other" target protocol type, and then set [Negotiate security]to [Permit].38. Click [OK].39. Click [Clo

Specifications of the MachineThis section lists the machine's specifications.General Function SpecificationsConfigurationDesktopPrint processLase

• Tray 2 (option)500 sheets (80 g/m2, 20 lb.)• Bypass trayOne sheet (80 g/m2, 20 lb.)ADF capacity35 sheets (80 g/m2, 20 lb.)Paper weight• Tray 160 to

Printer Function SpecificationsPrinting speed• Type 1 modelBlack and white: 16 pages per minute (A4/Letter)Color: 16 pages per minute (A4/Letter)• Typ

Printing: 600 × 600 dpi• ADFScanning: 600 × 300 dpiPrinting: 600 × 600 dpiGradationScanning: 256 levels (1 dot)Printing: Two-value (1 dot)First copy s

600 × 600 dpiMaximum resolution when scanning from a computer (TWAIN)• Exposure glass19200 × 19200 dpi• ADF600 × 600 dpiMaximum resolution when scanni

1. Guide to the Machine421

Fax Function SpecificationsFax transmission and receptionAccess line• Public switched telephone networks (PSTN)• Private branch exchange (PBX)Transmis

SMTP, TCP/IP• ReceptionPOP3, TCP/IPTransmission functionE-mailE-mail formatSingle/Multi-part, MIME ConversionAttached file forms (transmission): TIFF-

• Original sizeA4• Resolution (dpi)200 × 100, 200 × 20011. Appendix44011

Specifications of OptionsThis section lists the specifications of the various options.Paper Feed Unit TK1010Paper capacity500 sheetsPaper sizeA4, Lett

Electromagnetic InterferenceIf this machine is located close to another electronic device, both devices may malfunction dueelectromagnetic interferenc

Copyright Information about InstalledApplicationsexpatCopyright (c) 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark Cooper.Copyright

11. Appendix44411

INDEX 2 in 1...25, 1642-sided copy...26, 1694

EE-mail notification 1...332E-mail notification 2...332Economy color

LLabel paper...90LAN-Fax...32, 223, 230, 234LAN-Fax drive

2. Getting StartedThis chapter describes procedures for installing and configuring the machine, connecting options to themachine, and handling paper.I

Power on...56Power socket...35Powe

System...300, 333System auto reset timer...295System informa

MEMO450

MEMO451

MEMO452 EN GB EN US M1008604A

© 2011

Operating Instructions User GuideM100-8604AEN GB EN US

• Keep the machine in an area that is within optimum environmental conditions. Operating themachine in an environment that is outside the recommended

CES195Optimum Environmental ConditionsPermissible and recommended temperature and humidity ranges are as follows:CER119• White area: Permissible Range

• Areas directly exposed to radiant heat from heaters• Locations near air conditioners, heaters, or humidifiers• Locations near other electronic equip

• If metal objects, or water or other fluids fall inside this machine, you must turn off its powerimmediately. After turning off the power, be sure to

3. Using the Printer FunctionConfiguring Option and Paper Settings...

• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consulta doctor if necessary.• If toner or used toner is

• Do not touch the ID chip on the side of the print cartridge as indicated in the illustration below.CES0321. Remove the plastic bag.2. Lift the machi

4. Open the ADF cover.CES0485. Move the lever slightly to the machine rear, and then pull it up to unlock the paper feedroller.CES0396. Lift the paper

7. Pull the protective sheet to remove it.CES0478. With the roller part facing downwards, insert the tip of the paper feed roller into theopening of t

10. Lower the lever until it clicks into place.CES11611. Close the ADF cover.CES04912. Pull the opening lever on the front cover, and then carefully l

13. Pull the tapes gently upward and remove them from the machine at the same time.CES16214. Pull up the fusing unit levers.CES25815. Using both hands

CES26117. Remove the protection tapes.CES14918. Lift out print cartridges and shake them from side to side. The black print cartridge comeswith a prot

CES031Shake each print cartridge from side to side five or six times.CER10119. Check the toner color and corresponding location, and then carefully in

20. Using both hands, hold the center of the top cover and close the cover carefully. Becareful not to trap your fingers.CES14021. Apply the indicated

• Do not use extension cords. Doing so could result in fire or electric shock.• Do not use power cords that are damaged, broken, or modified. Also, do

Copying Both Sides of an ID Card onto One Side of Paper...166Making 2-sided Copies...

1. Plug in the power cord.CES0662. Insert the plug of the power cord into the wall socket securely.3. Turn the power switch to ” On”.CES065The Power i

• For details about [Function Priority], see p.295 "Administrator Settings".Initial SetupWhen you turn on the machine for the first time, a

• For details about entering characters, see p.127 "Entering Characters".• For details about [Admin. Tools], see p.295 "Administrator S

CES176Function PriorityBy default, copy mode is selected when the machine is turned on, or if the preset [System AutoReset Timer] time passes with no

• If the machine is in Energy Saver mode 2 for 24 hours continuously, the machine automaticallyreturns to normal state and performs self-maintenance.•

Current job Job that you want to execute simultaneouslyPrinting• Scanning *2• Fax memory reception• Fax memory transmission *3• Fax immediate transmis

Current job Job that you want to execute simultaneouslyScanning a fax into themachine's memory beforetransmission• Printing• Printing a fax recei

Current job Job that you want to execute simultaneouslyInternet Fax transmission• Printing *5• Fax memory reception• Fax memory transmission• Fax imme

*5Printing may be canceled if [Gradation:] is set to [Standard] or [Fine] (PCL/DDST printer driver), or whenprinting from the PostScript 3 printer dri

Connecting the MachineThis section describes connecting the machine to a computer and a telephone line.Connecting with a Computer Using a USB Cable• U

Configuring Transmission Settings...234Receiv

4. Attach the cable cover.CES094• For details about installing printer drivers for USB connection, see the instructions provided on thedriver CD-ROM.C

3. When a digital camera is not connected to the machine, store the USB cable in a locationwhere it will not be damaged.• For details about the printi

2. Connect the Ethernet cable to the Ethernet port.CES0933. Connect the other end of the cable to the network (e.g., a network hub).4. Attach the cabl

Connecting to a Telephone LineYou can connect the machine to the public switched telephone network (PSTN) directly or through aprivate branch exchange

2. Connect a telephone line cord to LINE.CES0413. If using an external telephone, connect the telephone to TEL.CES0404. Pass the telephone line cord t

5. Hook the tabs of the cable cover into the openings of the machine.CES0466. Attach the cable cover in place.CES094• After connecting the machine to

Configuring the MachineThis section describes configuring the settings required to use the machine on a network and as a faxmachine.Configuring the IP

• You can press the [Escape] key to exit to the previous level of the menu tree.• A password for accessing the [Network Settings] menu can be specifie

8. Enter the machine’s IPv4 address using the number keys, and then press the [OK] key.Press the [ ] [ ] keys to move between fields.9. Press the [ ]

Setting the machine to receive an IPv6 address automatically• A DHCP server is required on the network for the machine to receive an IPv6 addressautom

Types of Report...

Assigning the machine's IPv6 address manually• The IPv6 address assigned to the machine must not be used by any other device on the samenetwork.1

• For details about turning the machine on and off, see p.56 "Turning the Power on".• For details about printing configuration page, see p.2

Selecting the telephone network connection typeSelect the type of connection to the telephone network.There are two types: public switched telephone n

1. Press the [User Tools] key.CES1842. Press the [ ] [ ] keys to select [Admin. Tools], and then press the [OK] key.3. If you are requested to enter a

Sharing the Printer on a NetworkThis section describes how to configure this machine as a Windows network printer.The network printer is configured to

Installing OptionThis section describes how to install the optional paper feed unit.Installing the Paper Feed Unit (Tray 2)• Touching the prongs of th

1. Check that the package contains paper feed unit.CER0042. Turn off the power, and then unplug the machine's power cord from the wall outlet.3.

5. There are three upright pins on the optional paper feed unit. Align them with the holes onthe underside of the machine, and then carefully lower th

Paper and Other MediaThis section describes supported and unsupported paper, paper precautions, details of each paper typeand the printable area.• All

Tray 1Type Size Weight CapacityThin paperPlain paperMiddle thick paperThick paper 1, 2Recycled paperColor paperPreprinted paperPrepunched paperLetterh

Configuring the IPv6 Settings...329Con

Tray 2 (option)Type Size Weight CapacityThin paperPlain paperMiddle thick paperThick paper 1Recycled paperColor paperPreprinted paperPrepunched paperL

Bypass trayType Size Weight CapacityThin paperPlain paperMiddle thick paperThick paper 1, 2Recycled paperColor paperPrepunched paperLetterheadBond pap

Specifications of Paper TypesThe following tables describe the types of paper that can be used with this machine.• Depending on the paper type, the to

Thin paperItem DescriptionPaper thickness 60 to 65g/m2 (16 to 17 lb.)Supported paper tray Any input tray can be used.Duplex supported size A4, B5 JIS,

Item DescriptionDuplex supported size A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 "× 101/2 &qu

Item DescriptionDuplex supported size A4, B5 JIS, Legal (81/2 " × 14 "), Letter (81/2 " × 11 "), Executive (71/4 "× 101/2 &qu

Item DescriptionNotes • The number of sheets that can be printed in one minute isapproximately half that of middle thick paper.• Avoid using adhesive

• Fan envelopes, and then align their edges before loading.CER108• When fanning envelopes, make sure they are not stuck together. If they are stuck to

• You may not be able to perform duplex printing on 8 " × 13 ", 81/2 " × 13 ", Folio (81/4 " × 13 "),or 16K (195 mm × 26

Paper Storage PrecautionsPaper should always be stored properly. Improperly stored paper might result in poor print quality,paper jams, or printer dam