Ricoh Laser MFP Printer User Manual Page 1

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, please be sure to read the Sa

vCANADAThis product meets the applicable Industry Canada technical specifications.The Ringer Equivalence Number is an indication of the maximum number

Installing Printer Software in Windows85The list of printers available on the network appears. Select the printer you want to install from the list an

Installing Printer Software in Windows94Select Custom installation. Click Next.5The list of printers available on the network appears. Select the prin

Installing Printer Software in Windows107After the installation is finished, a window appears asking you to print a test page. If you so desire, selec

Installing Printer Software in Windows11NOTE: If your printer is not already connected to the computer, the following window will appear.• After conne

Basic Printing122 Basic Printing This chapter explains the printing options and common printing tasks in Windows. This chapter includes:• Printing a D

Basic Printing13Printing to a file (PRN) You will sometimes need to save the print data as a file for your purpose. To create a file:1Check the Print

Basic Printing14Layout TabThe Layout tab provides options to adjust how the document appears on the printed page. The Layout Options includes Multiple

Basic Printing15Color Paper: 20 lb to 24 lb (75~90 g/m2) color-backgrounded paper. First Page This property allows you to print the first page using

Basic Printing16Advanced OptionsYou can set advanced settings by clicking the Advanced Options button. •TrueType Options: This option determines what

Basic Printing17About TabUse the About tab to display the copyright notice and the version number of the driver. See “Printing a Document” on page 12

1.1 <Introduction>1 IntroductionThank you for purchasing this multifunctional product. Your machine provides printing, copying, scanning, and

Advanced Printing183 Advanced PrintingThis chapter explains printing options and advanced printing tasks. NOTE: • Your printer driver Properties windo

Advanced Printing19Printing PostersThis feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pastin

Advanced Printing20Printing on Both Sides of PaperYou can print on both sides of a sheet of paper. Before printing, decide how you want your document

Advanced Printing21Using WatermarksThe Watermark option allows you to print text over an existing document. For example, you may want to have large gr

Advanced Printing22Using OverlaysWhat is an Overlay?An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file fo

Using Windows PostScript Driver234 Using Windows PostScript DriverIf you want to use the PostScript driver provided with your system CD-ROM to print a

Sharing the Printer Locally245 Sharing the Printer LocallyYou can connect the printer directly to a selected computer, which is called “host computer,

Using Utility Applications256Using Utility ApplicationsIf an error occurs while printing, the Status Monitor window appears, showing the error.NOTES:•

Scanning267 ScanningScanning with your machine lets you turn pictures and text into digital files on your computer. Then you can fax or e-mail the fil

Scanning27Using SmarThruFollow these steps to start scanning using the SmarThru:1Make sure that your machine and computer are turned on and properly c

1.2 <Introduction>Printer overviewThese are the main components of your machine:Front view1ADF (automatic document feeder)11. Automatic docume

Scanning285Click the service icon according to your job.6SmarThru 4 opens for the selected service. Adjust the scan settings. 7To start scanning, clic

Scanning29NOTE: To view scanners, user can click on View scanners and cameras. 4Click Scan and then scan driver is opened.5Choose your scanning prefe

Using Your Printer with a Macintosh308 Using Your Printer with a MacintoshYour machine supports Macintosh systems with a built-in USB interface or a 1

Using Your Printer with a Macintosh31Scan driverInstalling the Scan driver1Make sure that you connect your printer to the computer. Turn on your compu

32Printing NOTES: • The Macintosh printer’s properties window that appears in this User’s Guide may differ depending on the printer in use. However th

33Printer Features SettingThe Printer Features tab provides options for selecting the paper type and adjusting print quality.Select Printer Features f

34Duplex PrintingYou can print on both sides of the paper. Before printing in the duplex mode, decide on which edge you will be binding your finished

35SOFTWARE SECTION INDEXAadvanced printing, use 18Bbooklet printing 19Ccancelingscan 29Ddocument, printMacintosh 32Windows 12double-sided printing 20E

36Windows 4reinstallWindows 10system requirementsMacintosh 30uninstallWindows 11status monitor, use 25Ttoner save, set 15TWAIN, scan 28Uuninstall, sof

Laser MFP: User’s GuideG960-8650

1.3 <Introduction>Control panel overview1Speed buttons: Allows you to store frequently-dialed fax numbers and email addresses and enter them w

1.4 <Introduction>Understanding the Status LEDThe Status LED on the control panel shows the status of your machine. See the table below to kno

1.5 <Introduction>Selecting a locationSelect a level, stable place with adequate space for air circulation. Allow extra space for opening cove

2.1 <System setup>2 System setupThis chapter gives you an overview of menus available on your machine and step-by-step instructions for settin

2.2 <System setup>Changing the display languageTo change the language that appears on the control panel, follow these steps:1 Press Menu until

2.3 <System setup>Setting soundsYou can control the following sounds:• Key Sound: Turns the key sound on or off. With this option set to On, a

2.4 <System setup>Correcting numbers or namesIf you make a mistake while entering a number or name, press the left Scroll button to delete the

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, incidental or consequ

3.1 <Software overview>3 Software overviewThis chapter gives you an overview of the software that comes with your machine. Further details abo

3.2 <Software overview>Printer driver featuresYour printer drivers support the following standard features:• Paper source selection• Paper siz

4.1 <Network setup>4 Network setupThis chapter gives you step-by-step instructions for setting up your machine for network connections.This ch

4.2 <Network setup>6 When you have finished, press OK.7 Repeat steps 5 and 6 to configure the other TCP/IP parameters: subnet mask and gateway

5.1 <Loading originals and print media>5 Loading originals and print mediaThis chapter introduces you to how to load originals and print media

5.2 <Loading originals and print media>To load an original into the ADF:1 Load the original face up into the ADF. Make sure that the bottom of

5.3 <Loading originals and print media>Supported print media types and sizesType Size Dimensions Weight11. If media weight is over 90 g/m2 (24

5.4 <Loading originals and print media>Media sizes supported in each modeGuidelines for selecting and storing print mediaWhen selecting or loa

5.5 <Loading originals and print media>Transparencies • To avoid damaging the machine, use only transparencies designed for use in laser print

5.6 <Loading originals and print media>Loading paper in the tray 1 or optional tray 21 Pull open the paper tray and load paper.You can load le

CONTENTS1. IntroductionSpecial features ...

5.7 <Loading originals and print media>In the multi-purpose trayThe multi-purpose tray can hold special sizes and types of print material, suc

5.8 <Loading originals and print media>Tips on using the multi-purpose tray• Load only one size of print media at a time in the multi-purpose

5.9 <Loading originals and print media>Printing to the rear coverUsing the rear cover, paper comes out of the machine face up.Printing from th

6.1 <Copying>6 CopyingThis chapter gives you step-by-step instructions for copying documents.This chapter includes:• Selecting the paper tray•

6.2 <Copying>Reduced or enlarged copyBy using the Reduce/Enlarge button, you can reduce or enlarge the size of a copied image from 25% to 400%

6.3 <Copying>ID card copyingYour machine can print 2-sided originals on one sheet of A4-, Letter-, Legal-, Folio-, Executive-, B5-, A5-, or A6

6.4 <Copying>Clone copyingErasing background imagesYou can set the machine to print an image without its background. This copy feature removes

7.1 <Basic printing>7 Basic printingThis chapter explains common printing tasks. Printing a documentYour machine allows you to print from vari

8.1 <Scanning>8 ScanningScanning with your machine lets you turn pictures and text into digital files that can be stored on your computer. The

8.2 <Scanning>Scanning using a network connectionIf you have connected your machine to a network and set up network parameters correctly, you

7. Basic printingPrinting a document ...

8.3 <Scanning>4 Click Add.5 Select the index number, from 1 to 20.6 Enter a name in Alias for the Setup for the corresponding Server List entr

8.4 <Scanning>Setting network scan timeoutIf the ScanClair program on your computer does not send a refresh request and does not scan a job wi

8.5 <Scanning>Scanning to an SMB serverYou can scan an image and then send it to an SMB server. You need to set up parameters for access to SM

8.6 <Scanning>Configuring group email numbers1 Enter your machine’s IP address as the URL in a browser and click Go to access the web site of

9.1 <Faxing>9 FaxingThis chapter gives you information about using your machine as a fax machine. This chapter includes:Sending a fax• Setting

9.2 <Faxing>Recommended resolution settings for different original document types are described in the table below:NoteThe resolution setting

9.3 <Faxing>Confirming a transmission When the last page of your original has been sent successfully, the machine beeps and returns to Standby

9.4 <Faxing>7 Press Stop/Clear to return to Standby mode.Receiving automatically in Fax mode Your machine is preset to Fax mode at the factory

9.5 <Faxing>5 Call your fax number from another telephone. It is not necessary to place the call from a fax machine. 6 When your machine begin

9.6 <Faxing>Printing received faxes on both sides of paperBy using the Duplex button on your machine, you can set the machine to print receive

13. MaintenancePrinting reports ...

9.7 <Faxing>Sending a delayed faxYou can set your machine to send a fax at a later time when you will not be present.1 Press Fax.2 Load origin

9.8 <Faxing>8 Enter the job name you want and press OK. The original is scanned into memory before transmission. The display shows memory capa

10.1 <Fax setup>10 Fax setupThis chapter gives you information on setting up your machine for receiving and sending faxes. This chapter includ

10.2 <Fax setup>Changing the default document settingsThe fax options, including resolution and darkness, can be set to the most frequently us

10.3 <Fax setup>Setting up Phone BookYou can set up Phone Book with the fax numbers you use most frequently. Your machine provides you with th

10.4 <Fax setup>You can also search through memory for an entry by pressing Address Book. See page 10.4.Group dial numbersIf you frequently se

10.5 <Fax setup>Select Search ID to search for an entry by the first few letters of the name.4 Press the Scroll buttons until the name you wan

11.1 <Using USB flash memory>11 Using USB flash memoryThis chapter explains how to use a USB memory device with your machine. This chapter inc

11.2 <Using USB flash memory>5 Press OK or Start when USB appears.Your machine begins scanning the original, and then asks if you want to scan

11.3 <Using USB flash memory>Printing on both sides of paperBy using the Duplex button on your machine, you can set the machine to print docum

iSafety InformationWhen using this machine, the following safety precautions should always be followed.Safety During OperationIn this manual, the foll

11.4 <Using USB flash memory>7 Press OK when Yes appears to confirm your selection.8 Press Stop/Clear to return to Standby mode.Formatting a U

12.1 <Supplies and accessories>12 Supplies and accessoriesThis chapter provides information on purchasing toner cartridges and accessories ava

13.1 <Maintenance>13 MaintenanceThis chapter provides information for maintaining your machine and the toner cartridge.This chapter includes:•

13.2 <Maintenance>Clearing memoryYou can selectively clear information stored in your machine’s memory.NoteBefore clearing the memory, make su

13.3 <Maintenance>3 With a dry lint-free cloth, wipe away any dust and spilled toner from the toner cartridge area and the toner cartridge cav

13.4 <Maintenance>Expected cartridge lifeThe toner cartridge yield depends on the amount of toner that print jobs require. Average yield for a

13.5 <Maintenance>5 Close the front cover. Make sure that the cover is securely closed.Replacing the toner cartridgeWhen the toner cartridge i

13.6 <Maintenance>Printing continuously when the Toner Empty message appearsWhen the toner cartridge is nearly empty, the machine shows the To

14.1 <Troubleshooting>14 TroubleshootingThis chapter gives helpful information for what to do if you encounter an error.This chapter includes:

14.2 <Troubleshooting>Roller misfeed1 Open the scanner lid.2 Seize the misfed paper, and remove the paper from the feed area by carefully pull

ii CAUTION: Power SupplyThe socket-outlet shall be in stalled near the product and shall be easily accessible.Ozone SafetyThis product generates ozone

14.3 <Troubleshooting>In the optional tray 21 Pull the optional tray 2 open.2 Remove the jammed paper from the machine.If the paper does not m

14.4 <Troubleshooting>2 Remove the jammed paper by gently pulling it straight out.3 Replace the toner cartridge and close the front cover. Pri

14.5 <Troubleshooting>6 Unfold the duplex guide fully.7 While pushing the fuser lever to the right, open the fuser door.1duplex guide11fuser l

14.6 <Troubleshooting>2 Remove the jammed paper from the duplex unit.If the paper does not come out with the duplex unit, remove the paper fro

14.7 <Troubleshooting>Understanding display messagesMessages appear on the Status Monitor program window or the control panel display to indic

14.8 <Troubleshooting>Invalid Server AddressThe server address you have entered is invalid.Enter the correct server address.Line Busy The rece

14.9 <Troubleshooting>Retry Redial? The machine is waiting for a specified time interval to redial a previously busy station.You can press OK

14.10 <Troubleshooting>Toner cartridge-related messagesMessage Meaning Suggested solutionsInstall Toner A toner cartridge is not installed. In

14.11 <Troubleshooting>Solving other problemsThe following chart lists some conditions that may occur and the recommended solutions. Follow th

14.12 <Troubleshooting>The machine selects print materials from the wrong paper source.The paper source selection in the printer properties ma

iiiDeclaration of ConformityNotice to Users in EEA CountriesThis product complies with the essential requirements and provisions of Directive 1999/5/E

14.13 <Troubleshooting>Printing quality problemsIf the inside of the machine is dirty or paper has been loaded improperly, you may notice a re

14.14 <Troubleshooting>Background scatterBackground scatter results from bits of toner randomly distributed on the printed page. • The paper m

14.15 <Troubleshooting>Horizontal stripesIf horizontally aligned black streaks or smears appear:• The toner cartridge may be installed imprope

14.16 <Troubleshooting>Scanning problemsCondition Suggested solutionsThe scanner does not work.• Make sure that you place the original to be s

14.17 <Troubleshooting>ScanClair problemsFax problemsCondition Suggested solutionsI cannot find a scanned image file. You can check the scanne

14.18 <Troubleshooting>Common Windows problemsNoteRefer to Microsoft Windows 98/Me/NT 4.0/2000/XP/2003/Vista User’s Guide that came with your

15.1 <Installing accessories>15 Installing accessoriesYour machine is a full-featured one that has been optimized to meet most of your printin

15.2 <Installing accessories>6 Push the DIMM straight into the DIMM slot until it snaps into place. Make sure the latches fit over the notches

16.1 <Specifications>16 SpecificationsThis chapter includes:• General specifications• Scanner and copier specifications• Printer specification

16.2 <Specifications>Scanner and copier specificationsItem DescriptionCompatibilityTWAIN standard / WIA standardScanning method ADF and Flat-b

ivNOTICENote to users in the United States of AmericaNotice:This equipment has been tested and found to comply with the limits for a Class B digital d

1 INDEXNumerics2/4-up, special copy 6.2Aaccessoriesinstallingmemory DIMM 15.1order information 12.1Address Book, use 8.5ADF 1.2ADF, load 5.1ala

2 operating systems 4.1TCP/IP 4.1n-up (multiple pages per sheet)copying 6.2Ooriginalsjam, clear 14.1loading 5.1output location, select 5.8outpu

Software section

1SOFTWARE SECTION CONTENTSChapter 1: Installing Printer Software in WindowsInstalling Printer Software ...

2Editing a Watermark ... 21Deleting a Watermark .

3Chapter 8: Using Your Printer with a MacintoshInstalling Software for Macintosh ...

Installing Printer Software in Windows41 Installing Printer Software in WindowsThis chapter includes:• Installing Printer Software• Reinstalling Print

Installing Printer Software in Windows54Select Typical installation for a local printer. Click Next.NOTE: If your printer is not already connected to

Installing Printer Software in Windows63Click Next. • If necessary, select a language from the drop-down list.• View User’s Guide: Allows you to view

Installing Printer Software in Windows79Click Finish.Installing Software for Network PrintingWhen you connect your printer to a network, you must firs