Ricoh Laser MFP Printer User Manual Page 39
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8.2 <
Scanning>
Scanning using a network connection
If you have connected your machine to a network and set up network
parameters correctly, you can scan and send images over the network.
Preparing for network scanning
Before using your machine’s network scanning features, you need to
configure the following settings depending on your scan destination:
• Adding the machine to the ScanClair program for scanning to a
network client
• Registering as an authorized user for scanning to Email, FTP, or SMB
• Setting up an account for scanning to Email
• Setting up FTP servers for scanning to FTP
• Setting up SMB servers for scanning to SMB
Adding the machine to the ScanClair program
First, install the ScanClair program. See the Software section.
To scan images from your machine to your computer through the
network, you need to register the machine as an authorized network
scanner in the ScanClair program.
1 In Windows, select Start Programs ScanClair
ScanClair.
The ScanClair window opens.
2 Click the Add Device button or double-click the Add Device icon.
3 Click Next.
4 Select Browse for a scanner. (recommended), or select Connect
to this scanner. and enter the IP address of your machine.
5 Click Next.
A list of the scanners on your network appears.
6 Select your machine from the list and enter a name, user ID, and
PIN (Personal Identification Number) for the machine.
7 Click Next.
8 Click Finish.
Your machine is added to the ScanClair program and you can now
scan images through the network.
Notes
• For the scanner name, the model name of your machine is
automatically entered, but can be changed.
• You can enter an ID of up to 8 characters. The first character
must be a letter.
• The PIN must be 4 digits.
Note
You can change the scanner properties of your machine and the
scan settings from the ScanClair window. Click Properties and
set the options in each tab.
Registering authorized users
To use an FTP server or SMB server, or to send an email, you need to
register authorized users using Web Image Monitor Type 104. You can
add up to 50 users.
1 Enter your machine’s IP address as the URL in a browser and click
Go to access the web site of your machine.
2 Click Machine Settings and User Authentication.
3 Click Add.
4 Select the index number where the corresponding entry will be
stored, from 1 to 50.
5 Enter your name, user ID, password, and e-mail address.
You need to enter the registered user ID and password in the
machine when you start scanning to FTP, SMB or e-mail from the
control panel.
6 Click Apply.
Setting up an e-mail account
To scan and send an image as an email attachment, you need to set up
network parameters using Web Image Monitor Type 104.
1 Enter your machine’s IP address as the URL in a browser and click
Go to access the web site of your machine.
2 Click Machine Settings and E-mail Setup.
3 Select IP Address or Host Name.
4 Enter the IP address in dotted decimal notation or as a host name.
5 Enter the server port number, from 1 to 65535.
The default port number is 25.
6 Put a check mark in SMTP Requires Authentication to require
authentication.
7 Enter the SMTP server login name and password.
Setting up an FTP server
To use an FTP server, you need to set up parameters for access to FTP
servers using Web Image Monitor Type 104.
1 Enter your machine’s IP address as the URL in a browser and click
Go to access the web site of your machine.
2 Click Machine Settings and FTP Setup.
3 Click Server List.
- Laser MFP 1
- CONTENTS 3
- 13. Maintenance 5
- 14. Troubleshooting 5
- 15. Installing accessories 5
- 16. Specifications 5
- Safety Information 6
- CDRH Regulations 7
- USA only) 9
- 1 Introduction 11
- Printer overview 12
- Control panel overview 13
- Understanding the Status LED 14
- Finding more information 14
- Selecting a location 15
- 2 System setup 16
- Changing the display language 17
- Setting the date and time 17
- Changing the default mode 17
- Setting sounds 18
- Using the save modes 19
- Setting print job timeout 19
- 3 Software overview 20
- Printer driver features 21
- System requirements 21
- 4 Network setup 22
- Configuring EtherTalk 23
- Setting Ethernet speed 23
- Loading originals and print 24
- Caution 25
- 5.3 < 26
- 5.4 < 27
- Loading paper 28
- 5.6 < 29
- In the multi-purpose tray 30
- Selecting an output location 31
- Printing to the rear cover 32
- 6 Copying 33
- Using special copy features 34
- ID card copying 35
- Poster copying 35
- appears and press OK 36
- 7 Basic printing 37
- 8 Scanning 38
- 8.2 < 39
- Scanning to a network client 40
- Scanning to Email 41
- Scanning to an FTP server 41
- Setting up Address Book 42
- Using Address Book entries 43
- Printing Address Book 43
- Sending a fax 44
- Sending a fax automatically 45
- Sending a fax manually 45
- Receiving a fax 46
- 9.4 < 47
- Receiving faxes in memory 48
- Other ways to fax 49
- the Scroll 50
- Forwarding faxes 51
- 10 Fax setup 52
- 10.2 < 53
- Setting up Phone Book 54
- Deleting a Phone Book entry 55
- Group dial numbers 55
- Printing Phone Book 56
- 11 Using USB flash memory 57
- USB appears 58
- Backing up data 59
- Managing USB memory 59
- Viewing the USB memory status 60
- 12 Supplies and accessories 61
- 13 Maintenance 62
- Cleaning your machine 63
- Cleaning the scan unit 64
- Redistributing toner 65
- Replacing the toner cartridge 66
- Cleaning the drum 66
- 13.6 < 67
- 14 Troubleshooting 68
- Clearing paper jams 69
- In the optional tray 2 70
- In the paper exit area 71
- In the duplex unit area 72
- Tips for avoiding paper jams 73
- 14.7 < 74
- 14.8 < 75
- 14.9 < 76
- 14.10 < 77
- Solving other problems 78
- 14.12 < 79
- Printing quality problems 80
- 14.14 < 81
- Copying problems 82
- Scanning problems 83
- ScanClair problems 84
- Fax problems 84
- Common Windows problems 85
- Common PostScript problems 85
- Common Macintosh problems 85
- 15 Installing accessories 86
- 15.2 < 87
- 16 Specifications 88
- Facsimile specifications 89
- Software section 92
- Sharing the Printer Locally 94
- Using Utility Applications 94
- Scanning 94
- 1 Installing Printer 96
- Software in Windows 96
- Installing Printer Software 96
- Custom Installation 100
- Reinstalling Printer Software 102
- Removing Printer Software 103
- Basic Printing 104
- Printing to a file (PRN) 105
- Printer Settings 105
- Layout Tab 106
- Paper Tab 106
- Graphics Tab 107
- Extras Tab 108
- About Tab 109
- Printer Tab 109
- Using a Favorite Setting 109
- Using Help 109
- Advanced Printing 110
- Printing Posters 111
- Printing Booklets 111
- Document 112
- Fitting Your Document to a 112
- Selected Paper Size 112
- Using Watermarks 113
- Using Overlays 114
- Using Windows 115
- PostScript Driver 115
- Sharing the Printer 116
- Using Utility Applications 117
- Scanning 118
- Using SmarThru 119
- Scanning Process with TWAIN 120
- Scanning Using the WIA Driver 120
- 8 Using Your Printer with 122
- Installing Software for 122
- Macintosh 122
- Setting Up the Printer 123
- Printing 124
- Mac OS 10.3 125
- SOFTWARE SECTION 127
- Laser MFP: User’s Guide 129
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